Qureos Mentor

SBM Offshore

<div></div><div><div><div><div><div><p>Document Controller
</p></div></div></div></div><div><div><div><div><b>Req Id: </b>20159
</div></div></div></div><div><div><div><div><b>Job Family: </b>Information Management / Business Analytics
</div></div></div></div><div><div><div><div><b>Location:
</b>Bangalore, IN, 560071
</div></div></div></div><div><div><div><div><b>Description:
</b><div><div><div><div>Purpose</div>
</div><div><ul><li>As a Document Controller, you manage and maintain the organization's documentation processes, ensuring that all documents are accurately recorded, securely stored, and easily retrievable. Oversee document control procedures, enforce compliance with regulatory and organizational standards, and support project teams by ensuring timely access to necessary documents.</li></ul></div></div><div><div><div>
Responsibilities</div>
</div><div><ul><li>Manage and maintain the organization&rsquo;s document control processes, ensuring that all project documents are accurately captured, organized, and accessible.</li><li>
Implement and enforce document control procedures and standards, ensuring compliance with industry regulations and organizational policies.</li><li>
Coordinate the distribution and retrieval of documents, ensuring that the right documents are available to the right people at the right time.</li><li>
Ensure the security and confidentiality of documents, implementing access controls and monitoring systems to protect sensitive information.</li><li>
Maintain organized and efficient document archives, both digital and physical, ensuring that all documents are properly labeled, indexed, and stored for easy retrieval.</li><li>
Monitor document workflows, tracking the status of document submissions, reviews, and approvals to ensure timely completion.</li><li>
Assist in the digitization of physical documents, converting paper records into digital formats and integrating them into electronic document management systems (EDMS).</li><li>
Provide training and support to staff on document control procedures and the use of document management systems, ensuring consistent practices across the organization.</li><li>
Collaborate with project teams and external vendors to manage the flow of documentation, ensuring that all documents are accurate, up-to-date, and properly filed.</li><li>
Report on document control activities to management, providing updates on the status of document processing and any issues that may arise.</li></ul></div></div><div><div><div>
Education</div>
</div><div><ul><li>Bachelor's degree in information management, records management, library science, or a related field is required. Certifications such as Certified Records Manager (CRM), Certified Information Professional (CIP), or Electronic Records Management (ERM) certification are recommended. Proficiency in document control processes, records management, and the use of document management systems (DMS) is essential.</li></ul></div></div><div><div><div>
Experience</div>
</div><div><ul><li>Minimum of 3 to 5 years of experience in document control, records management, or a related field, with experience in managing and organizing documents within an organization.</li><li>
Proven experience in implementing and maintaining document control systems to ensure accurate and efficient management of project documents and records.</li><li>
Strong technical background with hands-on experience in following and enforcing document control policies, procedures, and best practices to ensure compliance with industry standards and regulatory requirements.</li><li>
Experience in managing the entire document lifecycle, including document creation, review, approval, distribution, and archiving, ensuring that all documents are properly controlled and accessible.</li><li>
Proficiency in using document control tools and software, such as SharePoint, Aconex, or Documentum, to manage document workflows, version control, and access permissions.</li><li>
Knowledge of information governance, data protection regulations, and compliance standards such as ISO 9001, ensuring that document control practices align with these requirements.</li><li>
Strong organizational skills and attention to detail, with the ability to maintain document accuracy, traceability, and compliance within the organization.</li><li>
Excellent communication and teamwork skills, with the ability to collaborate effectively with project teams, stakeholders, and external partners to ensure that document control objectives are met.</li><li>
Relevant certifications such as Certified Records Manager (CRM), Certified Information Professional (CIP), or Electronic Records Management (ERM) certification are preferred.</li></ul></div></div><div><div><div>
Functional Competencies</div>
</div><div><div>Compliance</div><div>
Digital savvy</div><div>
Data collection and entry</div><div>
Document Management Coordination</div><div>
Data Management</div><div>
Document Management</div></div></div></div></div></div></div></div></div><p></p>

Document Controller

<div>
 <strong>
  Purpose
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   As Buyer, you are responsible for procuring materials, equipment, and services required for project or operations execution. This role involves negotiating contracts and commercial terms, and ensuring timely delivery to support project and operations timelines and budgets.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Responsibilities
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
  </li>
  <li>
   Procurement Planning: You develop and implement procurement plans based on project requirements, timelines, and budgets.
  </li>
  <li>
  </li>
  <li>
   Supplier Sourcing: You follow strategic sourcing category manager framing and evaluate suppliers, ensuring they meet quality, cost, and delivery requirements.
  </li>
  <li>
  </li>
  <li>
   Contract Negotiation: You negotiate terms and conditions with suppliers to secure favorable agreements while mitigating risks. You align with the Category Management team as needed.
  </li>
  <li>
  </li>
  <li>
   Purchase Orders: You issue and manage purchase orders, ensuring accuracy and compliance with project specifications and company policies.
  </li>
  <li>
  </li>
  <li>
   Cost Control: You ensure procurement activities align with budget constraints and identify cost-saving opportunities without compromising quality.
  </li>
  <li>
  </li>
  <li>
   Compliance: You ensure all procurement activities comply with industry regulations, company policies, and safety standards.
  </li>
  <li>
  </li>
  <li>
   Reporting: You provide regular updates to project managers and stakeholders on procurement status, potential risks, and mitigation strategies
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in supply chain management, engineering, business administration, or a related field
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Experience
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   &Acirc;&middot; Proven experience in procurement within the oil and gas industry.
  </li>
  <li>
   &Acirc;&middot; Strong negotiation and communication skills.
  </li>
  <li>
   &Acirc;&middot; Proficiency in procurement software and Microsoft Office Suite.
  </li>
  <li>
   &Acirc;&middot; Excellent organizational and analytical abilities.
  </li>
  <li>
   &Acirc;&middot; Knowledge of industry regulations and compliance requirements.
  </li>
  <li>
   &Acirc;&middot; Ability to work effectively in a fast-paced, deadline-driven environment
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Functional Competencies
  <br/>
  <br/>
 </strong>
 Commercial
 <br/>
 <br/>
 Analytics and reporting
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 <br/>
 Regulatory Management
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 <br/>
 Project Procurement Strategy and Management
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 <br/>
 SBM Product Knowledge
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 <br/>
 Purchasing Tools and Processes
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 <br/>
 Strategic Sourcing and Vendor Management
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 <br/>
 Contract Management
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 <br/>
 Negotiation
 <br/>
 <br/>
 Product Costing
</div>


Buyer

Join SBM Offshore and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

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About Company

Document Controller

Buyer