Qureos Mentor

Scalemill

Keywords: Administrative support, office management, calendar management, travel coordination, planning and executing corporate events, vendor management, budget tracking, multitasking, compliance and reportingDescription: Responsible for managing daily administrative operations, including record keeping, budgeting, inventory management and event coordination. Handle visitors and correspondence, support internal teams and ensure smooth and efficient office functioning.Timings: 1 pm till 10 pmTasks:Inventory Management<ul><li>Maintain accurate records of office inventory usage and consumption</li><li>Monitor stock levels and proactively ensure the uninterrupted availability of essential supplies</li><li>Oversee procurement and replenishment of items such as office supplies, kitchen materials, masks, tissues and other consumables</li></ul>Vendor Management<ul><li>Maintain an updated database of approved vendors, payment terms and contact details</li><li>Act as the primary liaison between the organization and vendors to ensure smooth communication and service delivery</li><li>Coordinate vendor evaluations and support timely renewals of contracts or service agreements</li></ul>Bills &amp; Payments<ul><li>Record, verify and submit all bills to the accounts department for timely processing</li><li>Maintain and reconcile petty cash for day-to-day operational expenses</li><li>Keep organized records of payments, expenses and invoices</li><li>Track and process utility, internet, maintenance and other building-related bills</li><li>Ensure accuracy and compliance in all administrative payment procedures</li></ul>Office Management &amp; Maintenance<ul><li>Ensure smooth day-to-day functioning of office operations and facilities</li><li>Oversee the maintenance and proper functioning of all office equipment (e.g., ACs, cameras, locks, lighting, etc.)</li><li>Supervise support staff, including managing their shifts and cleaning/sanitization schedules</li><li>Maintain overall office cleanliness and contribute to workspace improvements and aesthetics</li><li>Handle confidential correspondence and documentation with discretion</li><li>Enforce adherence to company SOPs, including safety, etc.</li><li>Manage supply stock and coordinate preventive maintenance and timely repairs of office equipment</li></ul>Asset Management &amp; Maintenance<ul><li>Maintain accurate records of company assets assigned to employees, such as vehicles, mobile devices and other equipment</li><li>Ensure all assets are properly documented, under warranty and serviced regularly as per policy</li><li>Track asset condition, schedule maintenance and ensure compliance with company asset policies</li></ul>Reporting &amp; Documentation<ul><li>Prepare and submit weekly and monthly reports on administrative expenses, payments and office budgets</li><li>Maintain and regularly update company databases</li><li>Develop and manage a systematic filing and record-keeping process for confidential and official documents</li></ul>Events &amp; Employee Engagement<ul><li>Plan, organize and manage in-house and external corporate events</li><li>Collaborate with HR for employee engagement activities, including birthdays, work anniversaries and team events</li><li>Ensure smooth logistics and vendor coordination for all company events</li></ul>Requirements:<ul><li>Proven work experience as an administrative officer, administrator or a similar role</li><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>Strong organizational and multitasking skills</li><li>Proficient in Google Workspace, etc.</li><li>Good knowledge of inventory, vendor and expense management</li><li>Excellent communication and coordination skills</li><li>Attention to detail and ability to handle confidential information</li><li>Proactive, reliable and able to work independently</li></ul>Job Type: Full-timeWork Location: In person

Admin Specialist

Keywords: Sourcing, employer branding, recruitment metrics, ATS, interviews, onboarding, workforce planning, talent acquisitionDescription: Responsible for managing the end-to-end recruitment process, including job postings, sourcing, screening, interviewing, shortlisting and finalizing job offers to attract and hire top talent.Timings: 12 noon to 9 pmTask:<ul><li>Manage and oversee the end-to-end recruitment process</li><li>Source candidates through job boards, social media and direct outreach</li><li>Screen and evaluate applicants based on qualifications and skills</li><li>Conduct initial interviews and coordinate interviews with team leads and management</li><li>Participate in interviews alongside the team lead or the account manager and management for shortlisted candidates</li><li>Facilitate communication between candidates and the HR department</li><li>Prepare and discuss job offers and ensure compliance with internal guidelines</li><li>Handle the onboarding process for new hires, including presentations and orientation sessions</li><li>Prepare and maintain onboarding materials and other HR-related documents</li><li>Act as a communication bridge between candidates and internal team members throughout the hiring process</li><li>Build and maintain a strong talent pipeline through job fairs and networking events</li><li>Establish and maintain partnerships with universities and language institutes for talent sourcing</li><li>Manage postings and candidate flow on online job portals (LinkedIn, Indeed, etc.)</li><li>Maintain and organize recruitment documentation (both hard and soft copies)</li><li>Update the recruitment database in line with company SOPs</li><li>Meet recruitment targets and timelines set by management</li></ul>Requirement:<ul><li>Bachelor's degree in HR, Business or a related field</li><li>Minimum of 2 years of proven experience in recruitment, talent acquisition or workforce planning</li><li>Strong communication, negotiation and interpersonal skills</li><li>Ability to multitask and excel in a fast-paced environment</li><li>Proficiency in ATS and recruitment tools</li><li>Goal-oriented with a proven ability to meet recruitment targets</li></ul>Benefits:<ul><li>Leave encashments</li><li>3 increments in a year</li><li>Life insurance</li><li>Health insurance</li><li>Gym membership</li><li>Vehicle and fuel allowance</li><li>OPD</li><li>Education allowance</li><li>Company-maintained phone</li><li>Personal loan facility</li><li>ESBP</li><li>Maternity coverage</li><li>Paid leave, etc.</li></ul>Job Type: Full-timeWork Location: In person

Recruitment Specialist

Join Scalemill and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Scalemill

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Admin Specialist

Recruitment Specialist