Qureos Mentor

Seattle Tree Care

Business Manager (HR and Finance)Location: Seattle, WAEmployment Status: Regular, Full-TimeFLSA Status: ExemptReports To: PresidentSalary Range: $95,000 &ndash; $110,000 annually (DOE)About UsWith a legacy spanning over 15 years, Seattle Tree Care stands as the premier provider of high-quality tree care services in the Seattle area. Our team of over 40 passionate professionals is dedicated to preserving and enhancing the natural beauty of Seattle's urban forest.Rooted in a foundation of safety, transparency, and continuous improvement, we foster a collaborative environment where innovation and growth are encouraged.Seattle Tree Care is expanding its regional presence and service offerings, presenting exciting opportunities for individuals eager to make a lasting impact. Join our dynamic team and experience a workplace that values dedication, offers competitive wages, and provides a supportive, growth-oriented culture.Role OverviewThe Business Manager is a key member of the leadership team with primary responsibility for Finance &amp; Accounting, Human Resources, Administration, and Internal Project Management. This role provides strategic oversight while ensuring smooth day-to-day operations in these areas.The Business Manager partners with the President and ownership to maintain a well-run, compliant, and financially sound organization. This includes ensuring company processes are well-designed, documented, implemented, and controlled, while also leading the administrative functions that support company-wide success.This role directly manages a team of 2-3 specialists &mdash; the Finance &amp; Accounting Manager, Workforce Support Specialist, and Office Manager &mdash; who collectively make up the Business Support Team.Key AccountabilitiesFinance, Accounting, and Reporting Leadership<ul><li>Oversight of company-wide financial operations.</li><li>Budgeting, forecasting, and financial analysis.</li><li>Develop financial leadership strategies to drive company performance and profitability.</li><li>Partner with leadership to implement budgets and reduce waste.</li><li>Provide company resource allocation recommendations.</li><li>Maintain optimized reporting and KPI tracking.</li></ul>Human Resources Leadership<ul><li>Oversee HR compliance and risk management.</li><li>Department staffing and workforce planning.</li><li>Full employee lifecycle oversight (recruiting, onboarding, performance, offboarding).</li><li>Payroll oversight and compliance.</li><li>Partner with the Workforce Support Specialist for daily HR administration.</li><li>Lead, coach, and develop the Business Support Team, providing clear direction, accountability, and professional development for direct reports.</li></ul>Business Administration<ul><li>Oversee company licensing, certifications, and insurance renewals.</li><li>Ensure compliance with local, state, and federal regulations.</li><li>Maintain compliance calendars and organized documentation.</li><li>Support organizational structure and process development.</li></ul>Company Technology Oversight<ul><li>Ownership of company tech stack, including:</li><li>Software selection, implementation, and optimization.</li><li>IT and cybersecurity vendor management.</li><li>Company-wide technology training and best practices.</li><li>Annual technology audits and improvement planning.</li></ul>Internal Project Management<ul><li>Lead interdepartmental projects and company-wide initiatives.</li><li>Support change management efforts and company communication plans.</li><li>Ensure projects are completed on time and within scope.</li></ul>Partnership with Department Leaders<ul><li>Provide data analysis and reporting to support leadership decisions.</li><li>Work cross-functionally to create alignment on budgets, systems, and compliance.</li></ul>Technical Knowledge, Experience, &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business or related field.</li><li>5+ years of experience in accounting or finance (full cycle GAAP).</li><li>3+ years of HR experience, including compliance and payroll oversight.</li><li>Experience managing and leading teams of 2+ employees.</li><li>3+ years of budgeting and financial analysis experience.</li><li>3+ years of financial modeling experience.</li><li>Strong proficiency in QuickBooks Online.</li><li>Project management experience or certification (PMP, Lean, Scrum, etc.) preferred.</li><li>Intermediate proficiency in Asana or similar project management tools.</li><li>Experience with CRM systems (ArboStar preferred).</li><li>Proven success in technology selection and implementation.</li></ul>Regular ExecutionOngoing:<ul><li>Cash flow planning and reporting.</li><li>Company accounting and bookkeeping oversight (with 3rd party support as needed).</li><li>Budget management and financial analysis.</li><li>HR leadership and oversight of full employee lifecycle.</li><li>Company-wide communication and updates.</li><li>Expense management and approval processes.</li><li>Technology training and optimization.</li><li>Compliance recordkeeping and audit readiness.</li><li>IT and cybersecurity management (3rd party supported).</li></ul>Weekly:<ul><li>Accounts Payable (AP) and Accounts Receivable (AR) oversight.</li><li>Internal project management updates.</li><li>Leadership Team meetings.</li></ul>Monthly:<ul><li>Department of Revenue (DOR) taxes and compliance filings.</li><li>Financial reporting, trend analysis, and recommendations.</li><li>KPI reporting including budget vs actuals.</li><li>Payroll tax review.</li><li>Cash flow and AR reporting.</li></ul>Quarterly/Annually:<ul><li>Close financial reporting processes.</li><li>Annual tax preparation support for CPA.</li><li>License and insurance renewal management.</li><li>KPI tracking system updates.</li><li>Technology audits and planning.</li></ul>As Needed:<ul><li>Financial audits.</li><li>Ongoing process improvement and SOP development.</li><li>Company-wide meeting planning and presentations.</li><li>Support for technology-related projects and vendor communications.</li></ul>Required Outputs<ul><li>Accurate, timely KPI reporting and financial dashboards.</li><li>Well-maintained, fully optimized company technology.</li><li>Organized and compliant Google Drive and digital documentation.</li><li>Clear and actionable reports for leadership and ownership.</li><li>Legal and regulatory compliance for HR and finance.</li><li>Timely payroll reviews and submissions.</li><li>Annual asset utilization reporting.</li><li>Completed internal projects delivered on time.</li></ul>Effective Stakeholder CommunicationInternal:<ul><li>Leadership team</li><li>Department leaders</li><li>Workforce Support Specialist</li><li>Finance &amp; Accounting Manager</li><li>Office Manager</li><li>Operations and office teams</li><li>Staff with spending power</li></ul>External:<ul><li>CPA and third-party bookkeepers</li><li>Bankers and insurance representatives</li><li>Attorneys and legal advisors</li><li>Municipal and regulatory agencies</li><li>Technology and software vendors</li></ul>Hidden Maintenance<ul><li>Staying current with:</li><li>HR, legal, city, state, and federal compliance requirements.</li><li>Insurance requirements and renewals.</li><li>Tax codes and reporting requirements.</li><li>Technology trends and best practices.</li><li>Market and industry trends.</li><li>Internal compliance calendars and risk tracking.</li></ul>Required Competencies<ul><li>Time &amp; Priority Management &ndash; Completing critical tasks within deadlines.</li><li>Conceptual Thinking &ndash; Seeing patterns and forming insights for improvement.</li><li>Goal Orientation &ndash; Achieving objectives despite obstacles.</li><li>Problem Solving &ndash; Defining and resolving complex issues effectively.</li><li>Futuristic Thinking &ndash; Planning for scalability and long-term growth.</li><li>Personal Accountability &ndash; Taking ownership of decisions and results.</li><li>Planning &amp; Organizing &ndash; Establishing clear courses of action to achieve results.</li></ul>Job Type: Full-timePay: $95,000.00 - $110,000.00 per yearWork Location: In person

Business Manager (HR and Finance)

Join Seattle Tree Care and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Seattle Tree Care

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Business Manager (HR and Finance)