Abrar Admin

Sisters of St. Joseph, St. Augustine, FL

Organization Mission:St. Joseph Neighborhood Center (SJNC) is a ministry of the Sisters of St. Joseph of St. Augustine, rooted in the congregation&rsquo;s founding charism of &ldquo;unifying love&rdquo; &mdash; a love of God expressed concretely through love of neighbor. We walk alongside families in our community through education, spiritual growth, mentoring, and practical support, creating pathways for families to encounter the love of Jesus Christ.Our work is not merely programmatic &mdash; it is relational. Every person who walks through our doors is a neighbor, a beloved child of God, deserving of dignity and welcome. The Office Manager embodies this conviction from the first moment of contact.Position Summary:The Office Manager serves as the welcoming face and operational anchor of St. Joseph Neighborhood Center. In this part-time role (approximately 30 hours per week), this person ensures the center runs with warmth, order, and mission integrity &mdash; managing the front desk, day-to-day operations, and administrative systems that allow program staff to focus on ministry. The ideal candidate brings both organizational competence and a genuine commitment to the people we serve.Principal Duties and Responsibilities:Hospitality &amp; Front Desk<ul><li>Serve as the primary point of welcome for all visitors, clients, volunteers, and partners, ensuring every person is greeted with dignity, warmth, and attentiveness.</li><li>Manage incoming calls, correspondence, and inquiries; route appropriately and respond to general questions in a manner consistent with the center&rsquo;s values.</li><li>Maintain a front desk environment that is organized, accessible, and reflective of the ministry&rsquo;s spirit.</li><li>Support intake processes for program participants and ensure accurate, confidential record-keeping.</li></ul>Operations &amp; Administration<ul><li>Oversee day-to-day administrative functions including supply management, vendor relationships, equipment maintenance coordination, and mail handling.</li><li>Manage space scheduling to ensure mission-aligned use of facilities; coordinate logistics for internal and external events.</li><li>Develop, implement, and improve office systems and procedures that ensure staff and volunteers operate efficiently and in compliance with applicable regulations, funder requirements, and organizational policies.</li><li>Maintain organized filing systems (physical and digital) and support document management practices.</li><li>Coordinate with the Executive Director on calendar management, meeting preparation, and board or committee support as needed.</li></ul>Financial Stewardship<ul><li>Track and process routine expenses; maintain accurate records and provide regular financial reports to the Executive Director.</li><li>Support accounts payable processes, petty cash management, and donation intake tracking.</li><li>Assist in oversight of in-kind donations: receiving, recording, acknowledging, and coordinating distribution in collaboration with program staff.</li></ul>Volunteer &amp; Staff Support<ul><li>Orient new volunteers to office systems and expectations; support volunteer scheduling and recognition.</li><li>Foster a collaborative, mission-centered workplace culture that reflects the SSJ charism of unity and mutual care.</li><li>Mentor and support administrative volunteers, modeling excellence in professional and relational conduct.</li></ul>Community &amp; External Relations<ul><li>Represent SJNC professionally and warmly in interactions with community members, partner organizations, funders, and government agencies.</li><li>Support communications efforts including newsletters, social media content coordination, and event promotion as directed.</li><li>Maintain working knowledge of community resources to assist clients with referrals and information.</li></ul>Core Competencies:<ul><li>Mission Alignment &mdash; Genuine resonance with the Catholic identity and SSJ charism of unifying love; ability to integrate faith and work naturally.</li><li>Hospitality &amp; Relational Presence &mdash; Warmth, attentiveness, and the capacity to make every person feel seen and welcomed.</li><li>Organizational Excellence &mdash; Strong systems-thinking; ability to create and sustain order in a dynamic, people-centered environment.</li><li>Communication &mdash; Clear, professional, and compassionate communication across all modalities: written, verbal, and interpersonal.</li><li>Financial Literacy &mdash; Competence in basic bookkeeping, expense tracking, and resource management.</li><li>Discretion &amp; Judgment &mdash; Sound judgment in navigating sensitive situations involving clients, staff, volunteers, and community partners.</li><li>Technological Proficiency &mdash; Facility with Microsoft Office (Word, Excel, Outlook), database or CRM tools, and general office technology.</li><li>Cultural Humility &mdash; Ability to work respectfully and effectively with people across diverse backgrounds, circumstances, and identities.</li></ul>Job Specifications:Required&middot; Associate&rsquo;s degree or equivalent combination of education and experience.&middot; Minimum three (3) years of administrative or office management experience, preferably in a nonprofit, faith-based, or human services setting.&middot; Demonstrated proficiency with Microsoft Office Suite and general office technology.&middot; Must pass background screening and drug test.&middot; Valid driver&rsquo;s license and reliable transportation.&middot; Strong written and verbal communication skills in English.Preferred&middot; Bachelor&rsquo;s degree from an accredited institution.&middot; Five (5) or more years of nonprofit or ministry experience.&middot; Bilingual proficiency (English/Spanish).&middot; Familiarity with Catholic social teaching and SSJ history and charism.&middot; Experience with donor databases, volunteer management platforms, or case management software.Physical Demands:The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to stand and talk or hear. The employee is occasionally required to climb or balance; stoop; kneel, crouch, and smell. The employee must be able to regularly lift and/or move up to twenty-five pounds and occasionally lift and/or move up to fifty pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, peripheral vision, and ability to adjust and focus.Work Environment:The work environment described here is representative of requirements that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee may occasionally be exposed to outside-weather conditions. The noise level in the work environment is usually moderate.Pay: $23.00 - $28.90 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Executive administrative support: 3 years (Required)</li></ul>Location:<ul><li>Saint Augustine, FL 32084 (Preferred)</li></ul>Ability to Commute:<ul><li>Saint Augustine, FL 32084 (Preferred)</li></ul>Work Location: In person

Office Manager (3 years experience)

Organization Summary:St. Joseph Ministries, Inc. (SJM) is the canonical and ministerial stewardship entity of the Sisters of St. Joseph (SSJ) congregation &mdash; a community of Catholic women religious whose roots in St. Augustine run more than 159 years deep. SJM exists to carry forward the congregation's mission as it navigates a significant generational and structural transition: formalizing its governance model, stewarding its assets, and ensuring its charism endures beyond the active years of its founding members.The Controller steps into a moment of institutional consequence. This is not a maintenance role. The person in this seat will help maintain the financial infrastructure that supports a congregation in transition, a capital campaign in motion, and a governance structure being shaped in real time.Position Summary:We are looking for a seasoned financial professional with genuine depth in nonprofit accounting who also brings something harder to teach: the disposition of a steward.The right person understands that in a religious congregation, the numbers are never just numbers. A budget line reflects a ministry decision. A restricted fund carries a donor's hope. An audit finding touches institutional trust. The Controller we are seeking holds that weight with care &mdash; without losing the analytical rigor or professional independence that the role demands.Day to day, this person is hands-on and precise: they close the books, catch discrepancies before they become problems, and make sure leadership always has a clear and honest picture of financial reality. They supervise the HR Specialist not as a title but as an investment &mdash; developing that person's skills, delegating well, and building a team that functions with or without them in the room.They are also an effective communicator. The Board, the Sisters, the Chief Operating Officer, and outside auditors all need financial information, but not the same information in the same way. The Controller translates fluently between those worlds.Principal Duties and Responsibilities:Financial Reporting &amp; Accounting Oversight<ul><li>Own the full close cycle &mdash; monthly, quarterly, and annual &mdash; reviewing and approving all journal entries, account reconciliations, and financial statements across all SJM entities (SSJ Trust, SSJ Congregation, SJNC, SJM Inc.).</li><li>Prepare consolidated and entity-level financial statements and ensure they are accurate, timely, and presented in a form that is genuinely useful to leadership.</li><li>Maintain the general ledger, chart of accounts, and all subsidiary reconciliations; reconcile the donor database to the general ledger each month.</li><li>Oversee accounts payable, accounts receivable, payroll review, and the accounting for all restricted gifts, grants, and designated funds &mdash; ensuring donor intent is honored and restrictions are properly documented and released.</li><li>Verify that all disbursements carry proper approval; maintain check request and authorization procedures.</li></ul>Audit, Compliance &amp; Tax<ul><li>Serve as the primary point of contact for the annual independent audit &mdash; preparing schedules, coordinating with auditors, and following through on any recommendations.</li><li>Coordinate the preparation and timely filing of all required tax returns (Form 990, state equivalents) in partnership with legal counsel or the organization's CPA firm.</li><li>Ensure the organization remains current on all regulatory requirements: IRS, state charitable solicitation, and any diocesan financial standards that apply.</li><li>Maintain and annually update the Accounting Policies &amp; Procedures Manual.</li></ul>Internal Controls<ul><li>Design and maintain an internal control environment strong enough to protect the congregation's assets and its reputation &mdash; including appropriate separation of duties and authorization protocols.</li><li>Monitor the control environment continuously; identify weaknesses and implement corrections before they become audit findings.</li><li>Act as a backup for incoming mail procedures when needed, in line with established cash receipt controls.</li></ul>Budgeting, Forecasting &amp; Financial Planning<ul><li>Lead the annual budget process in close collaboration with the COO/CFO; ensure the budget reflects operational reality and mission priorities.</li><li>Produce monthly budget-versus-actuals analyses with clear variance explanations; update rolling forecasts and flag concerns early.</li><li>Provide financial modeling and scenario analysis to support major decisions &mdash; including the congregation's ongoing governance transition, a joint capital campaign, and property or investment matters.</li><li>Develop and maintain financial dashboards and KPI reporting for the Board Finance Committee and congregational leadership.</li></ul>Cash, Treasury &amp; Investments<ul><li>Manage daily cash flow, bank reconciliations, and treasury operations; maintain current banking authorizations and relationships.</li><li>Monitor investment account activity and coordinate with investment advisors on distributions, contributions, and reporting.</li></ul>Team Leadership &amp; Systems<ul><li>Directly supervise the HR Specialist: set clear expectations, provide regular feedback, delegate appropriately, and invest in that person's professional growth.</li><li>Ensure the accounting team is cross-trained and operationally resilient.</li><li>Oversee QuickBooks Online and related systems; maintain data integrity and recommend improvements when the tools aren't serving the work.</li></ul>These are not aspirational attributes. They are the non-negotiables for success in this role.<ul><li>Genuine financial depth. You have managed the full accounting function for a nonprofit &mdash; general ledger, close process, restricted funds, audit preparation, and 990 filing. You know where things go wrong and why, and you catch problems before they surface.</li><li>A steward's instincts. You understand that a religious congregation's finances are held in trust &mdash; for its mission, its members, and those it serves. You approach that responsibility with appropriate gravity, without being rigid or remote.</li><li>The ability to explain money in plain language. You can sit across from a Sister, a Board member, or an auditor and give each of them what they need in terms they can use. You don't hide behind jargon, and you don't oversimplify to the point of distortion.</li><li>A supervisor's mindset. You know that developing your direct report is part of your job &mdash; not a distraction from it. You delegate on purpose and follow through.</li><li>Discretion and steadiness. Financial information in a congregation is sensitive &mdash; it involves personal circumstances, institutional vulnerabilities, and strategic decisions in formation. You hold that information with care and don't let pressure compromise your judgment.</li><li>Attention and follow-through. You catch the small things. You close loops. You don't let reconciliations slide or let an unanswered auditor inquiry age in your inbox.</li><li>Comfort with complexity and transition. SJM is not a static organization. You are comfortable working in an environment where structures are still being built, priorities can shift, and the work sometimes requires building the plane while flying it.</li></ul>Required<ul><li>Bachelor's degree in Accounting, Finance, or Business Administration.</li><li>Minimum five (5) years of progressive accounting experience, with at least two (2) in a senior or supervisory role.</li><li>Demonstrated experience in nonprofit accounting: fund accounting, restricted gift management, and Form 990 preparation are essential.</li><li>Advanced proficiency in QuickBooks Online and Microsoft Excel.</li><li>Strong knowledge of GAAP and nonprofit accounting standards.</li><li>Excellent written and verbal communication skills, including the ability to present financial information to non-financial audiences.</li><li>A valid Florida driver's license, current auto insurance, and reliable transportation.</li></ul>Strongly Preferred<ul><li>CPA licensure (active or inactive).</li><li>Experience with a Catholic, faith-based, or other religiously affiliated nonprofit &mdash; diocese, religious congregation, or similar.</li><li>Experience managing or supporting an independent audit engagement.</li><li>Exposure to capital campaign accounting, endowment management, or major gift fund administration.</li><li>Familiarity with donor database software (e.g., Bloomerang, Raiser's Edge, Virtuous, DonorPerfect) and reconciliation to the general ledger.</li></ul>The Controller reports to the COO/CFO and works closely with the SJM Board Finance Committee, the SSJ congregational leadership team, and the Diocese of St. Augustine's finance and development offices. External relationships include the organization's independent auditors, legal counsel, investment advisors, and other consulting organizations.The Controller directly supervises the HR Specialist and carries full accountability for that person's performance and development.Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to stand and talk or hear. The employee is occasionally required to climb or balance; stoop; kneel, crouch, and taste or smell. The employee must be able to regularly lift and/or move up to ten pounds and occasionally lift and/or move up to twenty-five pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, peripheral vision, and ability to adjust and focus.Work Environment:The work environment described here is representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.Pay: $75,000.00 - $90,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Accounting: 5 years (Preferred)</li></ul>License/Certification:<ul><li>CPA (Required)</li></ul>Location:<ul><li>Saint Augustine, FL 32084 (Preferred)</li></ul>Ability to Commute:<ul><li>Saint Augustine, FL 32084 (Preferred)</li></ul>Work Location: In person

Controller (5 years experience)

Join Sisters of St. Joseph, St. Augustine, FL and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Sisters of St. Joseph, St. Augustine, FL

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Office Manager (3 years experience)

Controller (5 years experience)