Qureos Mentor

STO Building Group

<div><div><div><div>LF Driscoll, part of the STO Building Group, is seeking an Office Manager to work in the on-site field office at a data center new construction project in Hammond, Indiana.<br>
</div><div></div><div><b>JOB DESCRIPTION SUMMARY: </b>The basic function of the Office Manager is to assist/support office Executives, coordinate/manage office maintenance/supplies/events and supervise the front desk.<br>
</div></div><div></div><div><div><b>REPORTING RELATIONSHIPS: </b>The Office Manager reports to and is directly accountable to the VP of Finance of the Boston office.<br>
</div></div><div></div><div><div><b>Duties and Responsibilities
</b></div></div><div><ul><li>Coordination of security/badging/visitor management duties
</li><li>Administrative document control and field administration duties
</li><li>Coordination for deliveries
</li><li>Coordination of all temporary services for the trailer complex: telecommunications, utilities, janitorial, security, office supplies, keying
</li><li>Assist executive management team with expense reimbursement reports
</li><li>Phone coverage /reception
</li><li>Payroll back-up for timecards process
</li><li>Assist with event management
</li><li>Mailing/shipping management
</li><li>Manage and coordinate the new hire / onboarding process with corporate office including the workstation assignment, equipment order office security (access cards and door locks)
</li><li>Setup hotel and restaurant accommodations as requested
</li><li>Arrange Management Meetings including the organizing of departmental reports
</li>General office upkeep (telecommunications, janitorial, security, etc.), coordinate with building management company/landlord<br>
<li>
</li></ul></div><div></div><div><div><b>REQUIREMENTS
</b></div></div><div><div><b>Education
</b></div></div></div><div><div><ul><li><div>Required: High School Diploma
</div></li></ul></div><div><ul><li><div>Preferred : Bachelor&rsquo;s degree in business Admin, Communication, or related field.<br>
</div></li></ul></div><div></div><div><div><b>Experience
</b></div></div><div><ul><li><div>Required : General secretarial experience; managerial experience.
</div></li><li><div>Construction administration experience highly preferred.
</div></li></ul></div><div><ul><li><div>Position requires excellent computer skills.
</div></li></ul></div><div><ul><li><div>Position requires the ability to communicate and work with a variety of personalities.
</div></li></ul></div><div><ul><li><div>Position requires strong problem solving and analytical abilities.
</div></li></ul></div><div><ul><li><div>Position requires excellent attention to detail.
</div></li></ul></div><div><ul><li><div>Position requires excellent telephone etiquette
</div></li></ul></div><div><ul><li><div>Must be able to work under stressful deadline situation .
</div></li></ul></div><div><ul><li><div>Work will be in a climate-controlled office. Workdays will be 40 hours per week. There may be days when overtime is needed.<br>
</div></li></ul></div><div></div><div><p><b>Benefits</b><br>
<br>
The Company offers the following benefits for this position, subject to applicable eligibility requirements: [Medical Insurance] [Dental Insurance] [Vision Insurance] [Health Savings Account] [Healthcare Flexible Spending Account] [Dependent Care Flexible Spending Account] [401(k) retirement plan with employer match] [Life &amp; AD&amp;D Insurance] [Long-term Disability Insurance] [Short-term Disability Insurance] [Critical Illness Insurance] [Accident Insurance] [Hospital Indemnity Insurance] [Home &amp; Auto Insurance] [Family Support] [Pre-tax Paid Parking/Public Transportation] [Paid time off: 2 Weeks for Non-Exempt and Three Weeks for Exempt] [Time Away Benefits] [8 Paid Holidays] [Group Legal] [Employee Stock Purchase Plan] [Identity Theft Protection] [Group Legal] [Pet Insurance] [Employee Assistance Program]
</p></div><div><p><b>Disclaimer: </b>The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.
</p></div><div><p><b>EEO Statement:
</b></p></div><div><p><i>The STO Building Group family of companies&mdash;Structure Tone, Structure Tone Southwest, </i><i>Pavarini </i><i>Construction Co., </i><i>Pavarini </i><i>McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen&mdash;includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision at </i><b><i>stobuildinggroup.com </i></b><i>.</i></p></div></div></div><div></div>

Office Manager (On Site)

<div><p><b>Duties
</b></p><ul><li>Champions &ldquo;The Layton Way&rdquo; by delivering predictable outcomes for internal teams, external teams, and customers.
</li><li>Ensures that &ldquo;Constructing with Integrity&rdquo; is delivered by working with honesty, unity, safety, and quality of work.
</li><li>Assembles, compiles, and/or prepares the following documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners&rsquo; operations and maintenance manuals, and as-built drawing for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house.
</li><li>Ensures timely responses from subcontractors for contract paperwork.
</li><li>Creates and maintains project checklist.
</li><li>Works with the Superintendent establishing dates for receiving shop drawings and milestones necessary to complete the project on time. Follows up for review and approval for shop drawings, samples, material lists, etc.
</li><li>Maintains logs reflecting the status of shop drawings, requests for clarification, change requests, and proposal requests.
</li><li>Distributes change requests and follows up for pricing changes.
</li><li>Instructs project team in organized filing system and assures its proper use.
</li><li>Prepares agendas and other preconstruction meeting documents.
</li><li>Records and/or transcribes minutes at the preconstruction meeting.
</li><li>Prepares and issues change orders to subcontractors and owners for extra work performed on the project.
</li><li>Assists in estimate and buyout of projects.
</li><li>Coordinates with project managers to increase understanding of projects and to improve the quality of the project paperwork.
</li><li>Discusses and coordinates personal and project goals, important issues, and objectives.
</li><li>May administer contracts and purchase orders as assigned by leadership.
</li><li>Assists in establishing OCIP or CCIP program per contract requirements. Maintains required documents for program.
</li><li>Drafts, transmits, and files correspondence.
</li><li>Assists in bidding and in developing scope of work for trade contractors.
</li>Performs other related duties as assigned.<br>
<li>
</li></ul><p></p><p><b>Qualifications
</b></p><ul><li>High school diploma or equivalent.
</li><li>Types a minimum of 50 wpm.
</li><li>Has at least 2 years&rsquo; experience in secretarial or administrative work.
</li><li>Has a working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and is able to create basic documents and spreadsheets using each application.
</li><li>Has excellent written and verbal communication skills.
</li><li>Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively.
</li><li>Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action.
</li><li>Has the ability to accomplish routine tasks.
</li><li>Is a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments.
</li><li>Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others.
</li><li>Previous experience working in an administrative role in a construction company preferred.
</li><li>Knowledge of basic work methods, techniques and systems used by Layton Construction preferred.
</li>One to two years post high school administrative assistant training preferred.<br>
<li>
</li></ul><p></p><p><b>Benefits </b>: Layton Construction offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life &amp; AD&amp;D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home &amp; Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program.<br>
</p><p></p><p><b>EEO Statement: </b>Layton Construction is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.</p></div><p></p>

Project Assistant- Healthcare Construction

Join STO Building Group and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

STO Building Group

About Company

Office Manager (On Site)

Project Assistant- Healthcare Construction