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Swim Digital Group

Company Summary:Swim Digital Group is a higher education consulting firm, deeply rooted in our mission to support colleges and universities acquire, convert, and retain students to their institutions. We believe strongly that higher education can change a person's life and the generations that follow. Because of this steadfast belief, we work to provide access to higher education for all.The Operations &amp; Finance Manager owns the firm&rsquo;s financial operations and core compliance infrastructure. This role is responsible for accurate financial management, clean reporting, and disciplined tracking of contracts and obligations that impact revenue and risk.This is a precision role. Success comes from consistency, accuracy, and the ability to manage financial and operational details without oversight. The right person ensures that financial data is current, obligations are tracked, and leadership has clear visibility into the business at all times.Essential Duties and Responsibilities:Financial Management<ul><li>Own and maintain QuickBooks; all financial records are accurate and current</li><li>Run full-cycle accounts payable: invoice intake, coding, approvals, and payment processing</li><li>Run full-cycle accounts receivable: invoicing, payment tracking, collections follow-up, and reconciliation</li><li>Complete monthly bank and credit card reconciliations across all accounts</li><li>Manage expense report processing (Expensify) and ensure timely submission and accuracy</li><li>Prepare and deliver monthly financial reporting to COO and CEO (cash position, AR, AP, and key variances)</li><li>Monitor cash flow and proactively flag risks or gaps</li><li>Support year-end close and coordinate with external accountants</li></ul>Billing &amp; Expense Coordination<ul><li>Ensure all expense submissions are complete, accurate, and aligned to billing requirements</li><li>Track and trigger invoicing based on expense activity and contract terms</li><li>Maintain alignment between expenses, invoicing, and revenue tracking</li><li>Contract &amp; Compliance Management</li><li>Maintain all client contracts, MOUs, and operational agreements</li><li>Track contract start dates, renewal windows, billing triggers, and expiration deadlines</li><li>Surface upcoming deadlines and required actions to leadership proactively</li><li>Support compliance filings, insurance documentation, and required records management</li><li>Maintain organized, audit-ready documentation across all financial and operational records</li><li>Ensure vendor agreements are current, documented, and accessible</li></ul>Inventory &amp; Asset Tracking<ul><li>Maintain accurate records of company storage, inventory, and operational assets</li><li>Track inventory levels and ensure materials are accounted for and accessible and coordination with external accountants</li><li>Maintain compliance with internal policies and applicable regulations</li></ul>Minimum Experience:Required<ul><li>2&ndash;5 years of accounting, bookkeeping, or financial operations experience</li><li>Strong QuickBooks proficiency; full-cycle AR/AP required</li><li>Solid understanding of accounting fundamentals and financial reporting</li><li>High proficiency in Excel or Google Sheets</li><li>Exceptional attention to detail; errors in this role have real impact</li><li>Ability to manage confidential financial and operational information with discretion</li><li>Strong organizational and time management skills</li><li>Clear written and verbal communication</li></ul>Preferred<ul><li>Experience in consulting or professional services environments</li><li>Familiarity with Expensify or similar expense management tools</li><li>Experience managing contracts or compliance documentation</li><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Finance, Business, or related field</li></ul>Compensation:The range for this position is $55,000 - $60,000 annually; salary is commensurate with experience.Benefits:<ul><li>Flexible and primarily remote work environment</li><li>Full benefits offered (medical, 401(k), dental and vision, retirement, etc.)</li><li>Long-term disability, short-term disability, and other supplemental insurance plans</li><li>Supportive work environment with a strongly mission-based culture</li><li>Generous leave and holiday schedule</li></ul>Pay: $55,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Tampa, FL 33602

Operations Manager

Join Swim Digital Group and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Swim Digital Group

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Operations Manager