Qureos Mentor

Synergy Prototype Stamping LLC

<div>Benefits: 
<ul><li>Commissions</li>
<li>Bonus based on performance</li>
<li>Company parties</li>
<li>Dental insurance</li>
<li>Flexible schedule</li>
<li>Health insurance</li>
<li>Opportunity for advancement</li>
<li>Training &amp; development</li>
<li>Vision insurance</li>
</ul> 
We are seeking a dependable, detail-oriented Administrative, Sales, &amp; Operations Assistant to support daily business operations, documentation, and vendor management. 
 
This role is designed to free up company leadership from clerical and process-based work, allowing you to take ownership of key administrative functions across quoting, purchasing, cost tracking, and quality documentation. The position offers a structured foundation for long-term career development in business administration, operations, or quality management within an advanced manufacturing environment. 
 
Responsibilities 
 
<ul><li>Populate standard company documents (Purchase Orders, Invoices, Quotes, RFQs) using data and direction provided by company leadership &mdash; no content creation required, only accurate and organized entry into existing forms.</li>
<li>Maintain organized digital filing systems and ensure all issued documents are properly stored and traceable.</li>
<li>Track open quotes, POs, and jobs using Excel-based systems and internal trackers.</li>
<li>Solicit vendor quotes as directed to maintain accurate cost data for internal pricing models.</li>
<li>Update and maintain vendor cost logs and quarterly cost summaries to support quote accuracy.</li>
<li>Assist with quality control and ISO documentation activities, such as calibration logs, internal audits, and controlled form management.</li>
<li>Generate weekly and quarterly reports summarizing active quotes, open jobs, and production schedules.</li>
<li>Support management with document formatting, scanning, printing, and light clerical duties.</li>
<li>Professionally handle customer and vendor communication, including outbound and inbound calls and emails, customer follow-up routines, relationship maintenance activities, answering inquiries, responding to RFQs, and gathering missing details.</li>
<li>Update and maintain customer and sales activity in HubSpot CRM, including notes, tasks, and pipeline organization.</li>
<li>Assist in preparing customer presentations, capability summaries, and templates for sales outreach.</li>
<li>Reduce executive workload by managing recurring administrative tasks and proactively handling operational details.</li>
</ul>Qualifications 
 
<ul><li>Exceptional attention to detail and commitment to accuracy.</li>
<li>Strong proficiency with Microsoft Excel, Word, and Outlook.</li>
<li>Familiarity with CRM systems (HubSpot preferred) or the ability to learn quickly.</li>
<li>Comfortable working under clear procedures and direction.</li>
<li>Dependable and professional communication skills.</li>
<li>Strong organizational habits with the ability to manage multiple tasks simultaneously.</li>
<li>High attention to detail and pride in accurate, high-quality work.</li>
<li>Self-motivated, proactive, and comfortable working without constant supervision.</li>
<li>Intuitive thinker who learns fast and understands priorities naturally.</li>
<li>Flexible and dependable&mdash;able to adapt to changing schedules, workload variations, and occasional overtime.</li>
<li>Prior office or administrative experience in a manufacturing or business environment preferred, but not required.</li>
<li>Students pursuing degrees in Business Administration, Operations, Supply Chain, or Industrial Engineering are encouraged to apply.</li>
</ul>Career Growth &amp; Development 
 
<ul><li>This position is structured to grow into a full-time role as company needs expand.</li>
<li>High-performing team members will be eligible for full-time employment, benefits, and increased responsibilities in sales &amp; marketing, vendor management, operations coordination, and/or ISO quality management.</li>
<li>As the company grows, opportunities may extend into sales management, project management, quality administration, or financial coordination for candidates demonstrating initiative and accuracy.</li>
<li>Regular performance reviews every 90 days to evaluate progress, readiness for expanded duties, and compensation adjustments.</li>
</ul>Why Join Us 
 
<ul><li>Direct mentorship and daily collaboration with company leadership.</li>
<li>Exposure to the inner workings of an advanced manufacturing and engineering business.</li>
<li>Learn how quoting, cost tracking, quality documentation, and supplier coordination function in a real production environment.</li>
<li>Flexible scheduling for students or part-time professionals.</li>
<li>Real opportunity to develop into a long-term, full-time career role with benefits as the business continues to grow.</li></ul></div>

Administrative, Sales, & Operations Assistant

Join Synergy Prototype Stamping LLC and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Synergy Prototype Stamping LLC

ABOUT_COMPANY

Administrative, Sales, & Operations Assistant