Abrar Admin

TAWANI Enterprises, Inc.

<div>
 
 
 
 
 POSITION SUMMARY:
 
 
 
 
 The Executive Assistant to the Chairwoman is the personal assistant to the principal, providing personalized administrative support in a well-organized and timely manner.
 
 
 
 
 
 ESSENTIAL POSITION QUALIFICATIONS:
 
 
 
 
 <ul>
 <li>
 
 
 
 Bachelor&rsquo;s degree (minimum) &ndash; business related field preferred
 
 
 
 </li>
 <li>
 
 
 
 7+ years experience in specific executive administrative support capacity
 
 
 
 </li>
 <li>
 
 
 
 Extremely detail oriented and organized
 
 
 
 </li>
 <li>
 
 
 
 Exceptional organizational abilities, proactive problem-solving, adaptability, and strong verbal/written communication.
 
 
 
 </li>
 <li>
 
 
 
 Advanced to Expert level abilities with Microsoft Office products
 
 
 
 </li>
 <li>
 
 
 
 Excellent written and oral communication skills
 
 
 
 </li>
 <li>
 
 
 
 A minimum of 3 years&rsquo; experience with project oversight and/or supervisory/personnel management
 
 
 
 </li>
 </ul>
 
 
 
 
 ASSIGNED RESPONSIBILITIES AND DUTIES
 
 
 
 
 
 
 Calendar, Meeting, and Professional Management:&nbsp;
 
 
 
 
 <ul>
 <li>
 
 
 
 Managing complex schedules, coordinating across time zones, and arranging meetings.
 
 
 
 </li>
 <li>
 
 
 
 Manage and maintain subscriptions, organization memberships, and licenses
 
 
 
 </li>
 </ul>
 
 
 
 
 Management
 
 
 
 
 <ul>
 <li>
 
 
 
 Ability to manage and collaborate with another executive assistant
 
 
 
 </li>
 <li>
 
 
 
 Comfortable with someone reporting directly to this role
 
 
 
 </li>
 </ul>
 
 
 
 
 Communication:
 
 
 
 
 <ul>
 <li>
 
 
 
 Professionally handling emails, screening phone calls, and serving as the primary gatekeeper for the executive.
 
 
 
 </li>
 <li>
 
 
 
 Process mail and respond to routine correspondence
 
 
 
 </li>
 <li>
 
 
 
 Able to take comprehensive messages when not available
 
 
 
 </li>
 <li>
 
 
 
 Liaison between Chairwoman, organization&nbsp;and family, household staff, etc.
 
 
 
 </li>
 <li>
 
 
 
 Compose thank you notes to all guests
 
 
 
 </li>
 <li>
 
 
 
 Compose letters for distribution and gifts
 
 
 
 </li>
 <li>
 
 
 
 Mailing books to various friends, family, and colleagues
 
 
 
 </li>
 <li>
 
 
 
 Coordinate staff birthday gifts
 
 
 
 </li>
 <li>
 
 
 
 Coordinate personal donations, correspond with organization, and maintain calendar for annual donations
 
 
 
 </li>
 <li>
 
 
 
 Maintain all contracts
 
 
 
 </li>
 </ul>
 
 
 
 
 Travel &amp; Logistics:&nbsp;
 
 
 
 
 <ul>
 <li>
 
 
 
 Coordinate all &nbsp;travel arrangements and special events with an eye to comfort/convenience as well as cost
 
 
 
 </li>
 <li>
 
 
 
 Organizing comprehensive travel itineraries and managing expense reports.
 
 
 
 </li>
 <li>
 
 
 
 Candidate must be open to travel with the executive if needed
 
 
 
 </li>
 <li>
 
 
 
 Provide concierge services to the Chairwoman
 
 
 
 </li>
 </ul>
 
 
 
 
 Strategic and Technical Support:
 
 
 
 
 <ul>
 <li>
 
 
 
 Preparing reports, presentations, conducting research, and overseeing special projects.
 
 
 
 </li>
 <li>
 
 
 
 Advanced to Expert level abilities with Microsoft Office products to include MS Word, Excel,
 
 
 
 </li>
 <li>
 
 
 
 Access, Outlook, PowerPoint: intermediate to advanced abilities with Intuit products
 
 
 
 </li>
 </ul>
 
 
 
 
 Confidentiality:&nbsp;
 
 
 
 
 <ul>
 <li>
 
 
 
 Managing sensitive company, personal, and personnel information with discretion
 
 
 
 </li>
 <li>
 
 
 
 Maintain &nbsp;private files
 
 
 
 </li>
 <li>
 
 
 
 Scanning documents as necessary
 
 
 
 </li>
 </ul>
 
 
 
 
 OTHER DUTIES INCLUDE:
 
 
 
 
 <ul>
 <li>
 
 
 
 Flexible
 
 
 
 </li>
 <li>
 
 
 
 Process special orders&nbsp;
 
 
 
 </li>
 <li>
 
 
 
 Provide organization the Chairwoman's office
 
 
 
 </li>
 <li>
 
 
 
 Perform additional duties as assigned by the Chairwoman
 
 
 
 </li>
 <li>
 
 
 
 Understands reporting structure of the individual and organization
 
 
 
 </li>
 <li>
 
 
 
 Previous family office executive experience is a plus
 
 
 
 </li>
 <li>
 
 
 
 Perform additional duties as assigned by the Chairwoman
 
 
 
 </li>
 </ul>
 
 Benefits (Full-time Employees):&nbsp;
 
 <ul>
 <li>
 Paid time off
 </li>
 <li>
 401K
 </li>
 <li>
 Medical, dental, and vision coverage
 </li>
 </ul>
 #ZR
 
 &nbsp;
</div>

Senior Executive Assistant

Join TAWANI Enterprises, Inc. and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

TAWANI Enterprises, Inc.

About Company

Senior Executive Assistant