Qureos Mentor

Team USA

<div>Description 
 
Are you mission-driven and passionate about helping others succeed? 
Do you strive to lead, follow, and act with integrity? 
Are you the one who honors your commitments? 
Is building trusting relationships an integral part of why you do what you do? 
Do you push limits and challenge the status quo? 
 
If you answered YES, keep reading to discover how you can significantly contribute to Team USA's success! 
 
Here's a summary of responsibilities: 
The Coordinator, Philanthropic Giving (East) has a fundamental understanding of fundraising processes and provides administrative and project support to the Eastern Region Philanthropic Giving Team. Reporting to the Regional Director, Philanthropic Giving East, the Coordinator works across the team to create efficiencies in processes and procedures, while supporting daily action items and the team&rsquo;s fundraising operations and in support of the VP of Philanthropic Giving, East. Often a first point of contact for USOPC donors and prospects, the Coordinator is expected to represent the USOPC, USOPF, and the division professionally, work collaboratively, and handle multiple tasks proactively, efficiently, and accurately. 
Here&rsquo;s how you&rsquo;ll have an impact:<ul><li>
Support the Vice President, Philanthropic Giving (East) and the other Philanthropic Giving East fundraising staff by managing travel arrangements, maintaining and submitting monthly expense reports and coordinating calendars.</li><li>
Under the guidance of the Regional Director, Philanthropic Giving (East), champion a culture rooted in collaboration, prioritization, strategic growth, and donor-centric execution. Support a team environment that fosters internal communication and collaboration.</li><li>
Manage and prioritize VP requests including communications, building agendas, managing meeting prep/tasks, and leading timely preparation of briefings by coordinating with team members.</li><li>
Support the management of travel arrangements and maintaining and submitting expense reports for other team members as needed.</li><li>
Collaborate with team members across the Development division including assisting in process planning, project tracking and execution, adherence to deadlines, and cross-departmental communication.</li><li>
Serve as a team resource for Salesforce record updates and donor/prospect briefing preparation for events and meetings.</li><li>
Plan and support team visits to headquarters, regular team meetings, and staff trainings; coordinate meeting and presentation setup/breakdown including food and beverage, group lodging and transportation, scheduling/agendas, online and A/V needs.
</li><li>Assist team with preparations for donor and prospect special events or activities as requested.</li><li>
Draft, edit, proof, and send communications in various mediums. Communicate with and disseminate information to colleagues and key constituents courteously and professionally, understanding that much of this information is highly confidential.</li><li>
Maintain and organize digital files; partner with colleagues to manage materials consistently and update process as needed.</li><li>
With guidance and support from the Regional Director, Philanthropic Giving (East), create, streamline, and follow team procedures and best practices.</li><li>
Create, maintain, and foster excellent working relationships with key partners in USOPF and within the USOPC.</li><li>
Perform other duties as assigned.</li></ul> 

Here are the skills and experience you'll need to be effective:<ul><li>
Associate&rsquo;s degree or equivalent work experience. Bachelor&rsquo;s degree preferred.</li><li>
2+ years of experience office operations experience or administrative support to high-level leadership</li><li>
1+ years of experience working with database systems &ndash; Salesforce preferred.</li><li>
Work history in a philanthropic environment preferred</li><li>
Experience providing excellent customer service to stakeholders</li><li>
Creative, energetic self-starter who takes the initiative to learn and share new techniques to improve office efficiencies</li><li>
Excellent oral and written communication skills and a high aptitude for technology and database systems</li><li>
Highly proficient in Microsoft Office products including Outlook, Excel, Word and PowerPoint</li><li>
Must possess strong interpersonal skills, flexibility, and ability to collaborate effectively with all constituent groups including peers, executives, donors, athletes, and volunteers and with a variety of working styles</li><li>
Meticulous attention to detail and accuracy</li><li>
Excellent problem-solving capabilities</li><li>
Ability to maintain composure, discretion, and absolute confidentiality</li><li>
Proven ability to independently take appropriate action and make sound decisions within scope of authority</li><li>
Ability to handle non-routine matters and special projects with either minimum or specific instruction</li><li>
An appreciation for the Olympic &amp; Paralympic Movements and the power of sport is required</li></ul> 

Here are the tools, equipment, &amp; conditions:<ul><li>
Standard office equipment</li><li>
Personal computer, peripherals, and related software</li><li>
Motor vehicles/motorized carts</li><li>
Occasions of non-traditional work hours</li><li>
Prolonged sitting and use of hands/wrists</li><li>
Regular attendance at work is an essential job function</li></ul> 

Here's where you'll work: 
Remote in Eastern Time Zone. 
Here's some more information you need to know:<ul><li>
Hiring pay range $24.04 - $33.65 per hour.</li><li>
This Full-Time, Non-Exempt position is intended to work 40 hours per week.</li><li>
Bonus: This position will be eligible for the Annual Incentive Award Program, which has a 5% target. The USOPC may change or eliminate this program at any time at its sole discretion.</li><li>
Benefits: This position will be eligible for USOPC benefits. You can view a summary here.</li></ul> 
This job posting will close 12:00pm MT on 5/11/2026</div>

Coordinator, Philanthropic Giving (East)

<div>Description 
 
Are you mission-driven and passionate about helping others succeed? 
Do you strive to lead, follow, and act with integrity? 
Are you the one who honors your commitments? 
Is building trusting relationships an integral part of why you do what you do? 
Do you push limits and challenge the status quo? 
 
If you answered YES, keep reading to discover how you can significantly contribute to Team USA's success! 
 
Here's a summary of responsibilities: 
The Executive Assistant provides primary executive-level administrative and project support to the General Counsel and Legal &amp; Compliance departments. The incumbent must embrace challenges and opportunities, thrive in an environment that is mission-driven, results-driven and team oriented. Often the first point of contact for constituents, the Executive Assistant is expected to represent the USOPC professionally, work collaboratively, and handle multiple tasks proactively, efficiently, and accurately. 
Here&rsquo;s how you&rsquo;ll have an impact: 
Legal &amp; Compliance Team Management<ul><li>
Assist the General Counsel with daily tasks that elevate effectiveness including managing and prioritizing requests, facilitating conversations and communications, monitoring the progress of project action items, collaborating with department leaders and staff to meet deadlines and execute projects.</li><li>
Manage department vendor operations, invoices, and payments. Accept, seek input on, and approve invoices for payment. Manage other vendor relationships.</li><li>
Manage expense reports and timely submissions, contract routing, and invoice payments for the Division.</li><li>
Maintain meeting schedules, arrange meeting facilities, and ensure relevant meeting information is gathered, remediated and distributed prior to meetings. Assist with coordination of logistics of meetings and events including calendar invites, agenda development, coordination with Legal and Compliance for meeting space, etc., covering all possible logistics issues. Provide timely research and/or information in preparation for meetings, events, and special projects.</li><li>
Support the planning and scheduling of Legal &amp; Compliance Division team meetings, team building activities, etc.</li></ul> 

USOPC Board &amp; Committee Support<ul><li>
Proactively assist corporate secretary by serving as an administrative point of contact for Board meetings and Board matters. Support Board of Directors and Committees by preparing meeting notices, documents, presentations, and other materials. Collaborate with the General Counsel and CEO to schedule Board meetings and committee meetings, when needed.</li><li>
Serve as technical administrator and key user for BoardEffect (software used by the Board and USOPC for housing confidential board materials and historical information) and help manage USOPC emails accounts for Board and Committee members.</li><li>
Manage Board content on USOPC website, including public dissemination of Board agendas, minutes, bylaws, notices, board member information, etc.</li><li>
Support various initiatives of the Board such as the self-assessment, bylaw revisions, and new board and committee member onboarding.</li></ul> 

Administrative Support<ul><li>
Provide administrative support to the USOPC Legal &amp; Compliance team as requested.</li><li>
Prepare and facilitate the preparation of correspondence and PowerPoint decks for the Board and other constituents and create accessible versions. Take meeting notes/minutes and distribute to teams as needed.</li><li>
Manage business and travel calendars to include meeting schedules, events, airline, hotel reservations, and ground transportation. Use initiative to handle a wide variety of administrative support duties, department operations, administration, and communications for the department.</li><li>
Handle highly confidential and/or sensitive information and communicate only to its intended audience. This may include sensitive handling of personnel matters, confidential business information and legal matters.</li><li>
Strive to continuously improve the efficiency of the executive support experience. Provide insights and constructive ideas for improving operations.
</li><li>Support projects across the Division as directed by the General Counsel.</li><li>
Prepare correspondence, memos, contracts, reports, presentations, etc., using Microsoft Office programs and others. Assemble and copy documents. Prepare binders and other materials for reference and/or presentations. Prepare historical reference notebooks for documents as requested.</li><li>
Open, organize, file, and maintain departmental files, both electronically and hardcopy. Maintain electronic database to track files. Maintain fireproof files.</li><li>
Manage department member registrations, licensing, and continuing educational records and arrangements.</li><li>
Establish and maintain effective working relationships with other USOPC staff, including other Executive Assistants, and other constituent groups.</li><li>
Collaborate with the CEO and other Division Executive Assistants to share best practices, collectively support organizational events, provide back-up support to Division Leaders in the absence of their Executive Assistant, and streamline administrative processes.</li><li>
Perform other duties as assigned.</li></ul> 

Here are the skills and experience you'll need to be effective:<ul><li>
Associate&rsquo;s degree or equivalent experience</li><li>
Bachelor&rsquo;s degree preferred</li><li>
Notary public license valued</li><li>
5 years of experience providing high level administrative support to senior or executive level staff</li><li>
Significant department or office management experience</li><li>
Significant Board of Directors support/liaison experience</li><li>
Experience maintaining corporate documents</li><li>
Highly skilled and competent in Microsoft Office suite of programs (PowerPoint, Excel, Word, SharePoint, and Outlook) and database management</li><li>
Skill in preparing legal documents, presentations and spreadsheets</li><li>
Highly organized with the ability to prioritize and track multiple ongoing tasks</li><li>
Excellent verbal and written communication skills</li><li>
Knowledge of remediation and document accessibility</li><li>
Ability to manage interruptions without impact to accuracy of work product</li><li>
Ability to maintain absolute confidentiality, to perform duties with utmost discretion and to act with complete integrity</li><li>
Advanced working knowledge virtual meeting platforms such as Teams and Zoom</li><li>
Ability to establish and maintain effective professional relationships with all staff levels, volunteers, key executives, and the public</li><li>
Ability to deal with non-routine matters and special projects with minimum instruction and make sound decisions within scope of authority</li><li>
Ability to establish and maintain effective professional relationships with all staff levels, volunteers, key executives, and external constituents</li><li>
Meticulous attention to detail and ability to produce high-quality, error-free materials</li><li>
Willingness to learn from others and be flexible when needed</li><li>
Knowledge of the Olympic &amp; Paralympic movements, the organization, and its structure preferred</li></ul> 

Here are the tools, equipment, &amp; conditions:<ul><li>
Standard office equipment</li><li>
Office environment in multi-story building on multi-building site</li><li>
Possible occasional domestic and/or international travel for Games and events</li><li>
Prolonged sitting and use of hands/wrists</li><li>
Regular attendance at work is an essential function</li><li>
Ability to work flexible schedule and additional, nontraditional work hours</li></ul> 

Here's where you'll work: 
Colorado Springs Downtown Headquarters / Hybrid 
Here's some more information you need to know:<ul><li>
Hiring pay range $31.00 - $34.00 per hour</li><li>
This Full-Time, Exempt position is intended to work 40 hours per week.</li><li>
Bonus: This position will be eligible for the Annual Incentive Award Program, which has a 5% target. The USOPC may change or eliminate this program at any time at its sole discretion.</li><li>
Benefits: This position will be eligible for USOPC benefits. You can view a summary here.</li></ul> 
This job posting will close 5:00pm MT on 5/1/2026</div>

Executive Assistant

Join Team USA and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Team USA

About Company

Coordinator, Philanthropic Giving (East)

Executive Assistant