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TGS Koya Chartered Accountants

The Role
 We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team. The ideal candidate will possess a strong proficiency in Microsoft Office tools such as Excel, Word, Outlook, and Teams, as well as creative design platforms like Canva. This position involves supporting various administrative tasks, including drafting documents, creating proposals and engagement letters, preparing reports, managing emails, and assisting with office management duties. In addition to administrative responsibilities, this role also serves as the first point of contact for visitors, acting as the receptionist, monitoring footfalls, and assisting with scheduling and coordination of meetings. The successful candidate will be a key contributor to maintaining smooth office operations, ensuring efficiency, and providing support to various teams. Key Responsibilities: Administrative Support: • Create and design professional proposals, engagement letters, and reports using Canva. • Draft and proofread emails, letters, and other correspondence. • Prepare and maintain accurate and up-to-date documentation (contracts, reports, presentations, etc.). • Assist in the preparation of presentations and reports in Microsoft Word, Excel, and PowerPoint. • Handle general office tasks including filing, record-keeping, and data entry. • Support the team in scheduling, calendar management, and meeting coordination. • Maintain an organized and updated database of client records, documentation, and employee records Receptionist and Office Management: • Serve as the first point of contact for visitors, providing excellent customer service. • Monitor footfall and maintain visitor logs. • Answer, screen, and direct phone calls, and respond to emails in a professional manner. • Schedule meetings, ensure meeting rooms are prepared, and manage virtual meeting arrangements using Teams and Outlook. • Mark attendance and monitor employee presence. • Perform inventory stock taking and keep track of office supplies and equipment. Team Collaboration: • Coordinate with different departments to ensure smooth office functions. • Assist team members with administrative tasks to ensure overall efficiency. • Maintain and update databases, contacts, and various internal systems.
 
Requirements
 Skills & Qualifications: • Education: Bachelor’s degree in business administration, Communications, or a related field. • Experience: 1-2 years of administrative experience, ideally in a corporate or office environment. • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams). • Strong knowledge and experience using Canva for creating documents and presentations. • Excellent written and verbal communication skills. • Ability to handle multiple tasks and prioritize effectively. • Strong attention to detail and accuracy in all tasks. • Professional demeanour and excellent customer service skills. • Strong organizational skills with the ability to manage time effectively. • Ability to work independently and as part of a team. Preferred Experience: • Prior experience in proposal creation, document drafting, or report generation. • Familiarity with basic office equipment and tools (phones, printers, copiers, etc.). • Ability to handle sensitive and confidential information with discretion
 
About the company
 Koya Chartered Accountants (TGS Koya) is a ﬁrm of chartered accountants based in Dubai, United Arab Emirates. TGS Koya offers a range of audit and advisory services to assist clients in achieving their business objectives, managing their risk and improving their business performance. TGS Koya facilitates one stop business solution to provide clients with value added and cost effective services, which comprise all aspects of business advisory services from incorporation to successfully operating a company. At TGS Koya, we take pride in the skills and professionalism of our people, and in the way we serve our clients. We work in a professional culture that would enable us to meet our clients needs and also to enhance the clients business. We are also in the approved panel of auditors in most of the free zones in UAE.

Receptionist and Admin Assistant

The Role
 We are seeking a detail-oriented and highly motivated Accountant to join our dynamic team in Dubai, UAE. The ideal candidate will be responsible for managing financial records, ensuring compliance with regulations, and providing accurate financial information to support decision-making processes. This role offers an exciting opportunity to work in a fast-paced environment within the audit and accountancy industry, where you can contribute to the financial health of our clients and the company. Responsibilities: - Prepare and maintain proper accounts of transactions of the company using appropriate accounting packages with maintenance of proper records and documentation by using accounting packages such as Zoho. Tally ERP, Quick Books etc - Prepare and maintain accurate accounts and reports in compliance with applicable laws and regulations. - Manage accounts payable and receivable, ensuring timely invoicing and collection of payments. - Assist in the preparation of budgets, forecasts, and financial projections to support strategic planning efforts. - Monitor and reconcile bank statements, ensuring accuracy in financial records and transactions. - Collaborate with external auditors during annual audits and assist in the preparation of audit schedules. - Provide financial analysis and insights to management, highlighting key trends and variances. - Ensure compliance with tax regulations, preparing and submitting tax returns and reports as required. - Maintain up-to-date knowledge of accounting standards, regulations, and best practices to ensure compliance and efficiency. - Contribute to the continuous improvement of accounting processes and systems, implementing best practices to enhance accuracy and efficiency.
 
Requirements
 <ul>
<li>Bachelor’s degree or postgraduate in accounting, Finance, or a related field; professional certification (e.g. B.com, ACCA Affiliate, CA Inter is preferred. - Minimum of 2 years of UAE experience in accounting or auditing, preferably within the audit and accountancy industry in UAE - Strong understanding of accounting principles, financial reporting, and compliance regulations. - Proficient in accounting software such as Zoho Tally, quick books etc. and Microsoft Office Suite, especially Excel; experience with ERP systems is a plus. - Excellent analytical skills with a keen attention to detail, ensuring accuracy in financial reporting. - Strong organizational skills with the ability to manage multiple tasks and deadlines effectively. - Excellent communication skills, both written and verbal, with the ability to convey complex financial information clearly. - Ability to work independently and as part of a team, demonstrating initiative and a proactive approach. - Fluency in English is required; proficiency in Arabic or other languages is an advantage. - A strong ethical mindset and commitment to maintaining confidentiality and integrity in all financial matters.</li>
</ul>
About the company
 Koya Chartered Accountants (TGS Koya) is a ﬁrm of chartered accountants based in Dubai, United Arab Emirates. TGS Koya offers a range of audit and advisory services to assist clients in achieving their business objectives, managing their risk and improving their business performance. TGS Koya facilitates one stop business solution to provide clients with value added and cost effective services, which comprise all aspects of business advisory services from incorporation to successfully operating a company. At TGS Koya, we take pride in the skills and professionalism of our people, and in the way we serve our clients. We work in a professional culture that would enable us to meet our clients needs and also to enhance the clients business. We are also in the approved panel of auditors in most of the free zones in UAE.

Accountant

Join TGS Koya Chartered Accountants and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

TGS Koya Chartered Accountants

ABOUT_COMPANY

Receptionist and Admin Assistant

Accountant