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The Kick-Assistant

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 Executive Assistant (Operations-Focused)
 
 
 
 
 Company:
 
 Real Property Solvers LLC
 
 
 
 Location:
 
 Remote (U.S.-Based &ndash; Eastern Time Zone Ideal)
 
 
 
 Reports To:
 
 Sergio Ortega, Owner
 
 
 
 Schedule:
 
 Part-Time (15&ndash;20 hours/week to start)
 
 
 
 Compensation:
 
 $18&ndash;25/hr (1099 Contractor)
 
 
 
 About The Company
 
 
 
 Real Property Solvers is a fast-growing real estate investment company based in Florida. We specialize in wholesale transactions, buy-and-hold properties, and building scalable systems that drive consistent deal flow.
 
 
 We are in a growth phase and building stronger operational structure &mdash; KPIs, CRM organization, SOPs, and accountability systems &mdash; so the Owner can focus on acquisitions, partnerships, and scaling.
 
 
 This role is critical to that next stage of growth.
 
 
 
 The Role
 
 
 
 This is not a basic administrative assistant role.
 
 
 This is an
 
 Operations-Focused Executive Assistant
 
 position designed to bring structure, clarity, and accountability to a fast-moving real estate business.
 
 
 You will serve as the operational backbone behind the CEO &mdash; ensuring KPIs are updated, CRM is clean, meetings are organized, follow-ups happen, and nothing falls through the cracks.
 
 
 If you love structure, organization, tracking metrics, and keeping leaders accountable &mdash; this role is for you.
 
 
 If you prefer highly repetitive tasks with minimal change, this is not the right fit.
 
 
 
 What Youll Be Responsible For
 
 
 
 <ul>
 <li>
 Executive Support Manage CEO calendar (seller calls, investor meetings, internal team meetings)
 </li>
 <li>
 Maintain inbox organization with 24-hour response standard
 </li>
 <li>
 Prioritize communications and flag urgent matters
 </li>
 <li>
 Prepare weekly meeting agendas and distribute follow-up notes
 </li>
 <li>
 Coordinate weekly team meetings and accountability check-ins
 
 
 
 </li>
 </ul>
 
 KPI &amp; Metrics Oversight (High Priority)
 
 
 
 <ul>
 <li>
 Maintain and update weekly KPI scorecards (Lead Manager, Acquisitions, Dispositions)
 </li>
 <li>
 Track metrics inside CRM (REsimpli or similar)
 </li>
 <li>
 Update expenses and operational data inside CRM
 </li>
 <li>
 Identify inconsistencies or missing metrics proactively
 </li>
 <li>
 Ensure weekly reporting cadence is consistent and on time
 
 
 
 </li>
 </ul>
 You must be comfortable working in spreadsheets and tracking numbers.
 
 
 
 CRM &amp; Process Management
 
 
 
 <ul>
 <li>
 Maintain CRM cleanliness and pipeline integrity
 </li>
 <li>
 Ensure leads and contracts are properly tracked
 </li>
 <li>
 Assist in building and updating SOPs
 </li>
 <li>
 Help improve workflows and documentation
 </li>
 <li>
 Organize digital files and contracts
 
 
 
 </li>
 </ul>
 
 Transaction &amp; Property Support
 
 
 
 <ul>
 <li>
 Coordinate communication between title companies, buyers, and sellers when needed
 </li>
 <li>
 Assist with turning on utilities for property turnovers
 </li>
 <li>
 Monitor tenant-related communications and route appropriately
 </li>
 <li>
 Support light transaction coordination tasks when necessary
 
 
 
 </li>
 </ul>
 
 Accountability &amp; Follow-Through
 
 
 
 <ul>
 <li>
 Track delegated tasks and ensure completion
 </li>
 <li>
 Follow up with team members on outstanding items
 </li>
 <li>
 Help enforce operational consistency across the company
 
 
 
 </li>
 </ul>
 
 What Success Looks Like
 
 
 
 <ul>
 <li>
 KPI dashboard updated weekly without reminders
 </li>
 <li>
 CRM always clean and current
 </li>
 <li>
 Inbox remains organized with no backlog
 </li>
 <li>
 100% of meetings have agendas and follow-up notes
 </li>
 <li>
 No missed appointments or scheduling conflicts
 </li>
 <li>
 Reporting delivered on time
 </li>
 <li>
 SOP library grows consistently
 </li>
 <li>
 CEO has mental clarity because details are handled
 
 
 
 </li>
 </ul>
 
 Who This Role Is For
 
 
 
 You are likely a great fit if you:
 
 
 <ul>
 <li>
 Love organization and structure
 </li>
 <li>
 Are detail-oriented and systems-minded
 </li>
 <li>
 Take pride in keeping operations smooth
 </li>
 <li>
 Are comfortable tracking numbers and metrics
 </li>
 <li>
 Enjoy holding leaders accountable
 </li>
 <li>
 Communicate clearly and professionally
 </li>
 <li>
 Thrive in a fast-paced environment
 </li>
 <li>
 Are proactive and self-directed
 
 
 
 </li>
 </ul>
 
 Who This Role Is NOT For
 
 
 
 <ul>
 <li>
 Someone who wants to run the company
 </li>
 <li>
 Someone who dislikes detail work
 </li>
 <li>
 Someone who avoids follow-up
 </li>
 <li>
 Someone uncomfortable working with KPIs and spreadsheets
 </li>
 <li>
 Someone who needs heavy micromanagement
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Prior experience supporting an executive or business owner
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 High attention to detail
 </li>
 <li>
 Experience working in CRMs (real estate CRM preferred)
 </li>
 <li>
 Comfortable with spreadsheets and KPI tracking
 </li>
 <li>
 Strong follow-up skills
 </li>
 <li>
 Ability to handle confidential information
 </li>
 <li>
 Reliable internet and professional remote work setup
 
 
 
 </li>
 </ul>
 
 Preferred (Not Required)
 
 
 
 <ul>
 <li>
 Real estate investing experience (wholesale, buy-and-hold, creative finance)
 </li>
 <li>
 Experience working with remote teams
 </li>
 <li>
 Familiarity with KPI scorecards
 </li>
 <li>
 Process documentation experience
 </li>
 <li>
 Experience with REsimpli or similar CRM
 
 
 
 </li>
 </ul>
 
 Growth Opportunity
 
 
 
 This role begins part-time but may expand as the company grows. We are looking for a long-term team member who wants to grow alongside a scaling real estate investment company.
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Executive Assistant

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Executive Assistant