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The Narrows Institute for Biomedical Research & Education

Position SummaryThe Research Coordinator will provide operational, regulatory, and data management support for a VA CSR&amp;D-funded study evaluating mid-term outcomes of restrictive versus liberal postoperative transfusion strategies in high cardiac risk veterans. The coordinator will be responsible for participant follow-up, data abstraction from electronic medical records, collection of mid-term outcomes, and maintenance of a secure study database for extended (1-, 3-, and 5-year) follow-up. They may also help address additional research questions.Major Duties and Responsibilities<ul><li>Participant Identification and Eligibility</li><li>Verify TOP trial participants for eligibility for extended follow‑up using protocol-defined inclusion and exclusion criteria, prior to data entry.</li><li>Data Abstraction and Medical Record Review</li><li>Abstract definition-adherent clinical data from the electronic medical record (EMR), including perioperative characteristics, renal function metrics, limb status, and mortality data, in accordance with the study protocol and data dictionary.</li><li>Identify and capture relevant laboratory values, imaging reports, procedure notes, and clinic documentation needed to assess chronic kidney disease progression, chronic limb-threatening ischemia, major amputations, and survival outcomes at 1, 3, and 5 years.</li><li>Ensure data completeness and accuracy through routine data quality checks and query resolution with the investigative team.</li><li>Participant Contact and Records Retrieval</li><li>Contact participants and/or appropriate proxies to confirm vital status, health events, and care received outside the VA system, using IRB-approved communication scripts.</li><li>Obtain and process medical record release forms for non-VA care, coordinating with external institutions to secure necessary documentation.</li><li>Document all contact attempts and outcomes in tracking systems, ensuring timely and respectful communication with veterans and their families.</li><li>Data Entry and Database Management</li><li>Support development of data entry system.</li><li>Enter abstracted data into a secure, study-specific database in a timely and accurate manner, following established data standards and coding conventions.</li><li>Perform routine data validation, discrepancy checks, and reconciliation between source documents and database entries.</li><li>Assist with preparation of analytic datasets and data exports for the study statisticians.</li><li>Regulatory Compliance and Study Administration</li><li>Prepare, submit, and maintain of IRB and VA Research &amp; Development (R&amp;D) approvals, amendments, continuing reviews, and reportable events.</li><li>Maintain regulatory binders and essential documents in compliance with VA, institutional, and federal requirements.</li><li>Assist in developing and updating standard operating procedures (SOPs), manuals of procedures, and training materials related to study conduct, data abstraction, and participant follow‑up.</li><li>Coordinate study meetings, prepare agendas and minutes, and support communication among investigators, statisticians, and collaborating sites.</li></ul>6. Quality Improvement and Reporting<ul><li>Contribute to monitoring of study progress, including enrollment/follow-up metrics, data completeness, and timelines for 1-, 3-, and 5-year outcome capture.</li><li>Assist with preparation of interim reports, presentations, and manuscripts by providing updated datasets, tables, and descriptive summaries as requested by the principal investigator.</li></ul>Knowledge, Skills, and Abilities<ul><li>Knowledge of clinical research principles, including randomized controlled trials, observational follow‑up, and confounding by indication, or willingness to acquire this knowledge through on‑the‑job training.</li><li>Strong skills in medical record review and clinical data abstraction, with attention to detail and adherence to protocol definitions.</li><li>Familiarity with postoperative care, cardiovascular disease, chronic kidney disease, peripheral arterial disease, and related terminology preferred.</li><li>Ability to work with electronic medical records and secure research databases; experience with spreadsheet and database software (e.g., Excel, REDCap, or similar) preferred.</li><li>Understanding of human subjects protections, privacy and confidentiality requirements, and regulatory processes (IRB, VA R&amp;D).</li><li>Excellent organizational skills, with the ability to manage multiple tasks, timelines, and follow‑up intervals (1-, 3-, and 5-year outcomes).</li><li>Strong written and verbal communication skills for interacting with veterans, families, clinical staff, and research team members.</li><li>Ability to work both independently and as part of a multidisciplinary team.</li></ul>Qualifications<ul><li>Master&rsquo;s degree in a health-related field (e.g., nursing, public health, biology, psychology) or equivalent experience in clinical research.</li><li>Prior experience as a research coordinator, clinical research assistant, or similar role preferred.</li><li>Experience with statistical software and biostatistics preferred</li><li>Experience working in VA or other large health system environments desirable.</li><li>Certification in clinical research (e.g., ACRP, SOCRA) is desirable but not required.</li></ul>Work Conditions<ul><li>Primarily office-based work within a clinical research setting, with extensive use of computers for EMR review and data entry.</li><li>Patient or family contact by phone, per protocols.</li><li>May require completion of VA-specific training and credentialing requirements.</li></ul>Pay: From $65,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Work Location: In person

Research Coordinator

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The Narrows Institute for Biomedical Research & Education

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Research Coordinator