Abrar Admin

TOBIN GROUP

Office AdministratorThe Tobin Group, PLLC &mdash; Stafford, TX 77477$18.00 &ndash; $25.00 per hour | Full-Time | In-Office Only | Immediate Opening------------------------------------------------------------ABOUT US------------------------------------------------------------The Tobin Group, PLLC is an established tax preparation and bookkeeping firm serving individuals and businesses in the Greater Houston area. Our six-person team is dedicated to accuracy, integrity, and exceptional client service. We're looking for a dependable, detail-oriented Office Administrator to become an essential part of our daily operations.------------------------------------------------------------ABOUT THE ROLE------------------------------------------------------------This is primarily an operations support role &mdash; not a traditional receptionist position. You'll keep the office running smoothly, ensure clients are welcomed professionally, and handle a range of administrative responsibilities. You'll also serve as our first-line IT contact for routine technical issues, with the opportunity to train in bookkeeping over time.------------------------------------------------------------PRIMARY RESPONSIBILITIES------------------------------------------------------------Office Operations &amp; Administration:<ul><li>Prepare and send certified letters and client correspondence</li><li>Scan, organize, and upload documents into firm systems</li><li>Manage and pay office bills; coordinate vendor invoicing</li><li>Answer phones and greet approximately 7&ndash;10 client visitors per week during tax season</li><li>Maintain a professional, orderly office environment</li></ul>Communications &amp; Client Outreach:<ul><li>Send periodic client email blasts using Constant Contact</li><li>Maintain professional written communications on behalf of the firm</li></ul>IT Point of Contact (First-Line):<ul><li>Troubleshoot basic printer and workstation issues</li><li>Serve as liaison with the firm's managed IT provider</li><li>Coordinate and escalate equipment issues as needed</li></ul>------------------------------------------------------------GROWTH OPPORTUNITY------------------------------------------------------------This role includes the potential to cross-train in bookkeeping duties as the right candidate demonstrates aptitude and interest. We invest in our people and welcome those who want to grow with the firm.------------------------------------------------------------REQUIRED SKILLS &amp; QUALIFICATIONS------------------------------------------------------------Software Proficiency (all required):<ul><li>Microsoft Outlook</li><li>Microsoft Word &amp; Excel</li><li>QuickBooks</li><li>Constant Contact</li></ul>Professional Attributes:<ul><li>Professional, polished demeanor for client-facing interactions</li><li>Strong organizational skills and attention to detail</li><li>Ability to manage multiple priorities in a deadline-driven environment</li><li>Reliable and punctual &mdash; dependable attendance is essential</li><li>Discreet and trustworthy &mdash; you will handle sensitive financial and personal data</li><li>Comfortable working independently in a small professional office</li><li>Basic technical aptitude for first-line troubleshooting</li></ul>------------------------------------------------------------SCHEDULE &amp; WORK ENVIRONMENT------------------------------------------------------------<ul><li>Tax season (Jan &ndash; Apr 15): Monday&ndash;Friday, 8:30 AM &ndash; 4:30 PM</li><li>Off-season: Flexible, minimum 30 hours/week</li><li>In-office only &mdash; no hybrid or remote work</li><li>Small, collaborative team of 6 professionals</li><li>On-site parking provided</li></ul>------------------------------------------------------------COMPENSATION &amp; BENEFITS------------------------------------------------------------<ul><li>Pay: $18.00 &ndash; $25.00/hour based on experience</li><li>Retirement plan &mdash; eligible to enroll immediately upon hire</li><li>Paid Holidays: New Year's Day, Post-Tax Season Break (day after April 15th), Good Friday (when after April 15th), Memorial Day, Independence Day, Labor Day, Thanksgiving, Day after Thanksgiving, Christmas Eve, Christmas Day</li><li>Paid Time Off (PTO) &mdash; varies by seniority</li><li>Additional benefits as outlined in the company policies</li></ul>Pay: $18.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Please include a brief note telling us why this position interests you.</li><li>This position is available immediately. What is your earliest available start date?</li><li>Briefly describe your experience in an office administration, operations, or support role. How many years have you worked in a similar capacity?</li><li>Have you worked in a professional services firm (accounting, legal, financial, or similar)? If so, please describe the environment.</li><li>This role involves handling sensitive client financial and personal information. Describe how you have managed confidential information in a previous role.</li><li>This role includes first-line IT support: troubleshooting printers, basic workstation issues, and coordinating with our managed IT provider. How comfortable are you in that kind of role? Give an example if you can.</li><li>This is a small office of six people. What do you find most appealing about working in a small, close-knit professional environment? What, if anything, do you find challenging about it?</li></ul>Ability to Commute:<ul><li>Stafford, TX 77477 (Required)</li></ul>Work Location: In person

Office Administrator

Join TOBIN GROUP and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

TOBIN GROUP

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Office Administrator