Qureos Mentor

Tremco CPG Inc.

<div><p><b>GENERAL PURPOSE OF THE JOB:
</b></p><p>The Administrative Assistant supports sales campaigns and all aspects of sales and marketing activities for Pure Air Control Services, a division of WTI (PACS), having a primary emphasis on administrative support.<br>
</p><p></p><p><b>ESSENTIAL DUTIES AND RESPONSIBILITIES:
</b></p><ul><li><div>Key contacts and direct communication will be made with all levels of company management, vendors, clients and prospective clients.
</div></li><li><div>Tracking, follow up and completion of multiple tasks is an absolute must, and candidate must be able to organize and track tasks, and follow up on action items across a substantial number of projects and requests. An ability to organize, triage and efficiently execute a myriad of daily tasks and follow-ups of short-term and long-term projects is necessary to earn the trust of the sales and marketing team.
</div></li><li><div>The Administrative Assistant will be the party responsible for ensuring opportunities/proposals/quotes/bids are properly and timely:
</div><ul><li><div>Entered into software systems (e.g. Salesforce, e-Builder)
</div></li><li><div>Ensure all action steps of the process are followed promptly and correctly by the appropriate parties to create the proposal, estimate the opportunity, and provide the opportunity to the customer
</div></li><li><div>Ensure mathematical calculations on pricing are correct
</div></li><li><div>Coordinates sales activities such as writing and editing proposals, quotes, RFQ and RFP (bids), complete and assemble bid packages as assigned, and vendor registrations.
</div></li></ul></li><li><div>Understand step by step process from receipt of a purchase order to execution of work across multiple departments
</div></li><li><div>Assist with miscellaneous administrative requests from PACS executives
</div></li><li><div>Liaison with corporate office on requests and assist with maintaining compliance with corporate procedures on expenses, insurance, contracts, etc.
</div></li><li><div>Plan and coordinate inter-departmental and intradepartmental meetings, including utilizing technology to facilitate virtual meetings
</div></li><li><div>Schedule virtual and live meetings with clients, prospective clients and partners
</div></li><li><div>Manage projects for the sales and marketing teams-e.g. research and book conferences/trade shows, assist sales and marketing team with planning, follow-up and execution of long-term initiatives, training initiatives.
</div></li><li><div>Provide customer service and answer questions from clients
</div></li><li><div>Establish and maintain sales department records and files; maintain client management software (Salesforce) and maintain required reporting
</div></li><li><div>Provides information, research, and resolves problems assigned
</div></li><li><div>Assists with Sales research as assigned
</div></li><li><div>Administers sales calendar, as assigned
</div></li><li><div>Performs other related duties as assigned or requested.
</div></li><li><div>This position requires interfacing with various departments and levels of management to achieve position goals and objectives.
</div></li><li><div>Other duties as assigned by management.
</div></li></ul><p><b>OTHER SKILLS AND ABILITIES:
</b></p><ul><li><div>Extremely detail-oriented
</div></li><li><div>Excellent writing, editing, and proofreading skills
</div></li><li><div>Experience with virtual meeting platforms (Microsoft Teams a plus)
</div></li><li><div>Expert level CRM (Salesforce) experience required.
</div></li><li><div>Previous professional sales admin experience
</div></li><li><div>Ability to gather, analyze, and interpret information
</div></li><li><div>Ability to independently complete tasks and responsibilities
</div></li><li><div>Exceptional communication skills
</div></li><li><div>Highly organized
</div></li><li><div>Adaptable to assume additional responsibilities as the firm continues to grow or as needed by the immediate supervisor.</div></li></ul></div>

Administrative Assistant PAC

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Tremco CPG Inc.

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Administrative Assistant PAC