Abrar Admin

Triple O Construction. Triple O Landscaping

1. Financial &amp; Bookkeeping<ul><li>Accounts Receivable (AR): Draft and prepare invoices in QuickBooks based on completed jobs for management review, and assist with logging incoming payments.</li><li>Accounts Payable (AP): Enter bills and material receipts from vendors and suppliers into QuickBooks.</li><li>Payroll Processing: Collect and verify timesheets from the field crews, ensuring regular hours and overtime are accurately logged and processed on schedule.</li><li>Expense Tracking: Collect, organize, and track material receipts for job site purchases to ensure accurate job costing and record-keeping.</li></ul>2. Field Operations Support<ul><li>Work Order Management: Manually log incoming service requests, draft work orders, and ensure the crews have the exact scope of work before they roll out.</li><li>Crew Communication: Act as a bridge between the office and the field. Translate or clarify instructions (English/Spanish) so the crews know exactly what needs to be done on-site.</li><li>Material &amp; Equipment Tracking: Keep a clear, updated log of which crew is taking which equipment out for the day and track incoming material deliveries.</li></ul>3. Client &amp; Vendor Relations<ul><li>Property Manager Support: Serve as a reliable point of contact for property managers requesting updates, checking on the status of a repair, or needing post-job photos.</li><li>Estimate Preparation: Take the pricing, field notes, and measurements provided by management and accurately type them up into formal, professional estimates for client approval.</li><li>Vendor Coordination: Call suppliers to check on material availability, pricing, or delivery times for upcoming jobs.</li></ul>4. General Office Administration &amp; Efficiency<ul><li>Process Improvement: Actively look for ways to streamline front-office operations and bring fresh ideas to the table to make administrative workflows more efficient.</li><li>Filing &amp; Organization: Maintain organized digital and physical files for all clients, vendors, and employees.</li><li>Compliance Tracking: Keep an eye on expiration dates for the company&rsquo;s general liability insurance certificates, workers' comp policies, and vehicle/trailer registrations, ensuring renewals are handled ahead of time.</li><li>Front Office Management: Answer the main office line, sort the mail, and keep the front office fully stocked with necessary supplies.</li></ul>Pay: From $16.00 per hourBenefits:<ul><li>Paid time off</li></ul>Application Question(s):<ul><li>How many years of hands-on experience do you have using QuickBooks for data entry, drafting invoices, and tracking accounts payable/receivable?</li><li>Are you fluent in both English and Spanish to effectively communicate daily work orders to our field crews?</li><li>Are you able to work Monday through Friday, 8:00 AM to 5:00 PM in our Laredo office, and occasionally stay past 5:00 PM to finalize payroll or dispatching?</li><li>We want someone who can bring fresh ideas to the table. Give a brief example of a time you organized a messy system or improved a front-office process at a previous job.</li></ul>Work Location: In person

Office Manager

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Triple O Construction. Triple O Landscaping

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Office Manager