Abrar Admin

Türk-Japon Bilim ve Teknoloji Üniversitesi

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 EXECUTIVE ASSISTANT TO THE RECTOR
 
 
 
 The Executive Assistant to the Rector is a critical position that directly supports the administrative, communicational, and organizational functions of the Rector&rsquo;s Office at the Turkish-Japanese Science and Technology
 
 University
 
 (TJU). This role requires a high level of confidentiality, representation, and coordination. In addition to ensuring the effective management of the Rector&rsquo;s daily workflow, the position also plays a central role in maintaining the University&rsquo;s relations with national and international stakeholders.
 
 
 
 
 
 
 Key Duties and Responsibilities
 
 
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 <li>
 Plan the Rector&rsquo;s daily schedule, manage the calendar, and coordinate appointments.
 </li>
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 Follow up on correspondence, requests, and official documents submitted to the Rector&rsquo;s Office, and ensure necessary routing and responses.
 </li>
 <li>
 Organize preparatory processes for national and international meetings, official visits, protocol arrangements, and academic events.
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 <li>
 Coordinate communication between the Rector and university units, public institutions, international partners, and other stakeholders.
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 <li>
 Draft correspondence in Turkish and English, and provide translation and summarization support when required.
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 Support communication processes with Japanese universities, institutions, and representatives.
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 Prepare and organize reports, briefing notes, and informational documents to be submitted to the Rector&rsquo;s Office.
 </li>
 <li>
 Ensure the secure handling of confidential information and documents.
 </li>
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 Support the institutional presence and protocol processes of the Rector&rsquo;s Office.
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 </ul>
 
 
 
 
 
 Qualifications
 
 
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 <li>
 Bachelor&rsquo;s degree from an accredited university.
 </li>
 <li>
 Excellent command of English, both written and spoken, is mandatory.
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 Proficiency in Japanese is preferred.
 </li>
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 Prior experience in similar positions, preferably within universities, public institutions, or international organizations, is an asset.
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 Strong organizational, planning, and time management skills.
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 Excellent written and verbal communication skills, with strong representational ability.
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 High level of discretion, attention to detail, and sense of responsibility.
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 Ability to manage multiple tasks, work effectively under pressure, and demonstrate a solution-oriented approach.
 </li>
 <li>
 Proficiency in MS Office and digital office tools.
 </li>
 </ul>
</div>

EXECUTIVE ASSISTANT TO THE RECTOR

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Türk-Japon Bilim ve Teknoloji Üniversitesi

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EXECUTIVE ASSISTANT TO THE RECTOR