Qureos Mentor

U.S. Realty Management Co., LLC

Position Overview:U.S. Realty Management Co., LLC is seeking a dynamic, detail-oriented Paralegal with Lease Administration &amp; Project Management experience in commercial real estate. This position plays a critical role in supporting lease administration, acquisitions due diligence, and special projects &mdash; with a focus on both commercial and government leases. This full-time, on-site role requires expertise in lease abstraction, property management software, financial analysis, project coordination, and regulatory compliance for government leasing.Key Responsibilities:Lease Administration &amp; Documentation:<ul><li>Review, interpret, abstract, and enter data from executed commercial and government leases, amendments, renewals, subleases, and other real estate documents.</li><li>Ensure proper documentation is collected and filed, including W-9s, insurance certificates, and emergency contact sheets.</li><li>Scan and attach leases and related documentation to Yardi or similar platforms.</li><li>Enter lease charges, including first-month rent, CAM estimates, and pro-rations; update records for renewals and modifications.</li><li>Maintain lease files, digital archives, and coordinate repository integrity in company databases.</li><li>Communicate lease-related CAM changes and critical updates to accounting and billing departments.</li></ul>Due Diligence &amp; Acquisitions Support:<ul><li>Assist with lease review and documentation for acquisitions, liquidations, and financing transactions.</li><li>Prepare internal reports for missing or unclear items during due diligence reviews.</li><li>Analyze rent rolls, lease abstracts, and financial documents to identify risks or inconsistencies.</li><li>Coordinate with legal and property management to resolve lease conflicts or data issues.</li></ul>Government Lease Oversight:<ul><li>Manage all aspects of government leases (e.g., GSA leases), including compliance with security clauses, funding provisions, and reporting requirements.</li><li>Monitor critical dates (option periods, renewals, expirations) and interface with government agencies and internal departments.</li><li>Prepare necessary government-required forms, certifications, and documentation for audits or renewals.</li></ul>Project Management &amp; Reporting:<ul><li>Coordinate timelines and deliverables across departments for lease-related projects.</li><li>Maintain critical date calendars (option exercise dates, expirations, renewal notices, etc.).</li><li>Lead or support lease audits; compile findings and present to the controller and senior management.</li><li>Support reporting, presentations, and ad hoc projects for owners, executives, and property managers.</li></ul>Collaboration &amp; Communication:<ul><li>Work closely with property managers to ensure lease accuracy and resolve discrepancies.</li><li>Interface with legal counsel during lease review and execution processes.</li><li>Produce reports and documents for internal use and ownership review.</li><li>Assist in maintaining communication flow across departments for smooth lease operations.</li></ul>Administrative &amp; Miscellaneous:<ul><li>Perform clerical duties as needed (filing, copying, scanning).</li><li>Support controller, property managers, and ownership with additional administrative or operational needs.</li></ul>Qualifications &amp; Requirements:Education &amp; Experience:<ul><li>Associate's degree or paralegal certificate required.</li><li>5+ years of experience in commercial real estate in a lease administration or property management setting.</li><li>Government lease experience highly preferred.</li><li>Multi-state lease administration experience preferred but not required.</li></ul>Technical Skills:<ul><li>Proficient in Microsoft Excel, Word, Outlook, and Adobe.</li><li>Strong knowledge of lease-related calculations: pro-rata shares, CAM allocations, percentage increases, etc.</li><li>Experience with Yardi or similar property management software strongly preferred.</li><li>Working knowledge of entity structuring and related legal documentation.</li></ul>Core Competencies:<ul><li>In-depth understanding of commercial lease language and legal terms.</li><li>Ability to read, interpret, and abstract lease documents independently.</li><li>Strong attention to detail and organizational skills.</li><li>Ability to coordinate large volumes of data for presentations and reporting.</li><li>Proven ability to prioritize tasks and meet tight deadlines.</li><li>Effective communication and interpersonal skills; able to work with diverse teams in a fast-paced environment.</li><li>High degree of professionalism and confidentiality.</li><li>Self-motivated, goal-oriented, and adaptable.</li></ul>Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Paralegal with Commercial Real Estate Lease Administration & Project Management experience

Join U.S. Realty Management Co., LLC and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

U.S. Realty Management Co., LLC

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Paralegal with Commercial Real Estate Lease Administration & Project Management experience