Qureos Mentor

Ulster University Qatar

Student Recruitment<ul><li>In liaison with the Head of Recruitment and Student Services, plan and execute a range of activities to ensure all recruitment and admission targets and Key Performance Indicators (KPIs) are achieved</li><li>Create weekly business development reports using CRM &amp; excel for the whole Business Development (Student Recruitment) team which will be presented by your manager in the weekly board meetings</li><li>In liaison with CUQ&rsquo;s Admissions Team, ensure the seamless transition of all prospective student leads</li><li>Follow up on all leads and application statuses by phone/email as per CUQ processes</li><li>Ensuring all relevant recruitment emails/letters/phone calls regarding enquiries/applications from students are dealt with efficiently and effectively as per the admission process</li><li>Corporate and Employer Engagement / Ministries Engagement</li><li>Be responsible for engaging with corporate clients, including the establishment and monitoring of Prime Strategic Partnerships, ensuring performance indicators are met</li><li>Develop and maintain relationships with key employers with the purpose of establishing mutually beneficial business opportunities e.g. work placements, internships, services, training and development needs</li><li>In liaison with the Marketing Officer, develop strategies to promote CUQ Univeristy programmes to businesses and employers and arrange meetings to promote CUQ university and maximise applications/enrolments</li><li>Network across Qatar to ensure maximum opportunities for recruitment are developed and realized</li><li>Prepare and deliver a variety of presentations to corporate entities outlining all CUQ/Ulster programmes and other relevant information</li><li>Nurture &amp; manage relationships with Ministries and Governmental agencies to secure enrolments for CUQ Ulster University.</li></ul>Marketing<ul><li>In liaison with CUQ&rsquo;s Marketing Officer and the Head of Recruitment and Student Services, assist with campaign strategy, content production, advertising, marketing and brand enhancement activities</li></ul>General<ul><li>The post holder will be expected to undertake other duties as appropriate and as requested by his/her manager.</li><li>The post holder may be required to work at any of the location at which times the business of CUQ is conducted.</li></ul>Skills &amp; Knowledge<ul><li>The ability to communicate effectively to all stakeholders at a variety of levels</li><li>Integrity, tact, sensitivity, discretion</li><li>Excellent communications skills in Arabic and English</li><li>Strong customer service orientation</li><li>The ability to influence / sell programmes of study / courses</li><li>The ability to convert leads to enrolments</li><li>Pro-active planning skills</li><li>Able to work independently as well as in a cooperative setting</li><li>Excellent problem solving abilities</li><li>Sensitivity to different backgrounds, culture and religion.</li></ul>Experience<ul><li>Minimum 5 years&rsquo; experience in Education (Higher Education preferred)</li><li>Experience of B2B and B2C selling of services or products</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in a related subject</li><li>Masters qualification in a related subject</li><li>Must be locally available in Qatar and can provide NOC.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Have you previously worked as a Business Development Executive in the higher education sector?</li></ul>Experience:<ul><li>Business Developments: 5 years (Required)</li></ul>Work Location: In person

Business Development Executive - Student Recruitment

Company Name: Al Naimi AdvisoryJob PurposeReporting to the CEO, the purpose of the Personal Accounts Executive/Secretary is to manage and report on finance-related information for real estate properties situated locally and internationally. Administration of all accounting records, financial statements and other financial reports for Landlord in conformance with international accounting standards.Duties and ResponsibilitiesSecretarial responsibilities:<ul><li>Manage calendars, coordinate meetings, and oversee appointments for Executive Management</li><li>Prepare meeting agendas, take accurate minutes, and ensure timely follow-up on action items.</li><li>Arranging travel, visas and accommodation and, where required, travelling with the EM to take notes at meetings or to provide general assistance during presentations, planning itineraries, developing agendas and meeting materials, etc</li><li>Draft, review, and proofread correspondence, reports, and presentations for leadership approval.</li><li>Handle highly confidential information with discretion and professionalism.</li><li>Liaise with ministries, vendors, and partner institutions on behalf of leadership.</li><li>Support the coordination of internal and external communications to ensure consistent messaging across both entities.</li><li>Coordinate domestic and international travel, including visas, itineraries, and logistics.</li><li>Organize and manage events, workshops, board meetings, and official functions.</li><li>Process invoices, purchase orders, and expense claims in coordination with Finance.</li><li>Maintain structured filing systems (digital and physical) for accessible record-keeping and compliance.</li></ul>Accounting responsibilities:<ul><li>Keeps financial records of property rental income and related expenditures.</li><li>Prepare payment for all transactions relating to property expenses and other personal account.</li><li>Acts as Real Estate Accountant for properties located locally and internationally.</li><li>Communicating with various Property Managers, Leasing Coordinators, Facility Managers, Bankers and other contractors regarding all financial transactions</li><li>Prepares and facilitates documentation on payment for all LL expenses by posting in the system and printing appropriate vouchers and cheques/bank transfer.</li><li>Prepares and facilitates documentation of revenue relating to IT activities and management fees collectible from member/subsidiary companies by posting in the system and printing of Revenue Invoices.</li><li>Implements appropriate control on receipt and disbursement transactions and reports to HOFA issues and suggestions towards its effective improvements.</li><li>Monitors and reconciles Accounts Payables, Accounts Receivable, Cash in Bank accounts under LL.</li><li>Monitors Fixed Assets transactions and records pertaining to depreciation.</li><li>Prepares and generates from system appropriate financial statements as requested.</li><li>Performs other intervening functions e.g. system administration, reviews of financial policies, filing of documents and other tasks that may be assigned.</li></ul>Skills<ul><li>Exceptional organizational and multitasking abilities.</li><li>Strong interpersonal and stakeholder management skills.</li><li>High integrity and ability to maintain strict confidentiality.</li><li>Proactive problem-solving and initiative-taking.</li><li>Ability to work under pressure and to tight deadlines</li><li>Ability to thrive in a fast-paced and dynamic academic environment.</li><li>Full-time role based in Doha, Qatar.</li><li>Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines</li><li>Highly organized self-starter, able to work unsupervised or as part of a team</li></ul>Language:<ul><li>High level of business English fluency</li></ul>Specialized Training / Knowledge Required<ul><li>Strong IT proficiency (MS Office Suite, digital collaboration tools, and presentation software).</li><li>Excellent command of written and spoken English</li></ul>Education &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Accounting, Hospitality Management, Education Administration, or related field.</li></ul>Experience<ul><li>5+ years of progressive experience as an Executive Assistant, Secretary, or Personal Assistant to Leadership</li><li>Experience in Accounting is a plus</li></ul>Job Types: Full-time, PermanentExperience:<ul><li>Accounting/Bookkeeping: 2 years (Required)</li></ul>Work Location: In person

Executive Assistant - Al Naimi Advisory

Job PurposeThe main purpose of this position is to provide administration support to the Facilities Manager and team. This position involves maintaining a range of administrative duties and support the completion of facilities management site inspection reports and key deliverables, as well as providing immediate assistance and support for all maintenance requests received from existing customers and directing all enquiries to allocated resources. They are responsible for answering queries timely and in a professional manner.Accountabilities<ul><li>To maintain efficiency of facility management administration and systems, looking to improve and develop where necessary, ensures that everything behind the scenes is running smoothly.</li><li>Act as first point of contact within the facilities office during working hours to ensure phone calls are taken and queries are dealt with in a time effective manner.</li></ul>Duties and Responsibilities<ul><li>Maintain facilities management administration including projects and support FM Manager.</li><li>To ensure the Helpdesk data is fully up to date and all instructions to the maintenance department or subcontractors are issued and received in accordance with the service requirements.</li><li>Respond to tenants&rsquo; complaints (in person, via phone, chat or email) swiftly, log in activities to the system, create work orders for tenants concern and distribute them to the assigned technicians.</li><li>Follow up with technicians on work orders completion &amp; updating the system for closure.</li><li>Contact client base/tenants and obtain feedback regarding service delivery (satisfactory or not).</li><li>Administer the Helpdesk system to deliver accurate and timely information in accordance with the business requirements, including compiling maintenance data reports for management.</li><li>Ensure all PPM, CM, EM and Projects instructions are issued, received and logged in the timeframes required by the Business Delivery Model.</li><li>Develop and maintain a positive working relationship with landlords, tenants &amp; all other employees within the Artan Holding group of companies.</li><li>Develop and maintain a positive working relationship with the maintenance team and approved suppliers/ subcontractors to ensure an efficient service is delivered.</li><li>Manage and check company customer service standards are fully complied with by all team members.</li><li>Coordinate with procurement for quotations, obtaining landlords&rsquo; approval, and confirmation of purchase orders.</li><li>Monitor expenditure against budget (CAPEX).</li><li>Monitor contractors&rsquo; performance against Key Performance Indicators (KPIs) and Service Level Agreements (SLAs), including AMC renewal monitoring.</li><li>Support the facilities department in delivering a consistent and efficient service across the site including ensuring that all Planned Preventative Maintenance (PPM) schedules are up to date and that any remedial works(s) are undertaken quickly.</li><li>Helpdesk monitoring, including liaising proactively with staff and supply chain partners.</li><li>Ensure contractor provide work schedules, risk assessments, method statements, issue permit to work and construction design (CDM) processes are used at all times and are fit for purpose.</li><li>Produce monthly reports identifying performance against agreed targets and budgets.</li><li>Maintain both soft and hard filing systems, ensuring consistency and support management team where required.</li><li>Manage all incoming mail within domain.</li><li>Schedule FM meetings, take minutes and coordinate actions.</li><li>Prepare electronic presentations including overall design and manipulation and extraction of data.</li><li>Any other duties/responsibilities as assigned from time to time based on the relevant business requirements.</li></ul>Skills<ul><li>Excellent communicational skills (both written &amp; spoken).</li><li>Strong numerical skills with the ability to read financial information and prepare financial data.</li><li>Ability to multi-task and prioritize a high volume of incoming projects and assignments.</li><li>Confident telephone manner.</li><li>Customer service orientated.</li><li>Ability to communicate effectively to help customers &amp; feel satisfied with the experience.</li><li>Ability to demonstrate professionalism, discretion and confidentiality at all times.</li><li>Problem analysis</li><li>Problem-solving</li><li>Adaptability</li><li>Team interaction</li><li>Planning and organizing</li><li>Attention to details</li><li>Stress tolerance &amp; ability to work and perform under pressure.</li></ul>Language (s):<ul><li>English</li></ul>Specialized Training/ Knowledge Required<ul><li>Working knowledge of fundamental maintenance operations.</li><li>Competent working knowledge with Microsoft Office suite, including Word, Outlook and Excel.</li><li>Experience in dealing with customer requests and coping under pressure whilst maintaining focus is essential.</li><li>Knowledge of relevant call tracking applications.</li><li>Knowledge and experience of customer service practices.</li></ul>Education &amp; QualificationsA Certificate or Diploma in a Business related subject such Hospitality, Secretarial Studies, Office Management, Real Estate etc. preferred.Experience<ul><li>2 &ndash; 4 Years&rsquo; Experience in role.</li><li>Minimum of 2+ Years working experience in administrative role</li><li>Previous experience of working in a busy and demanding environment.</li><li>Work experience in a Facilities management is an advantage</li><li>Previous experience of CAFM or similar facilities computer management system is an advantage</li><li>Previous experience of helpdesk operations or similar support role is an advantage.</li></ul>Job Types: Full-time, PermanentExperience:<ul><li>Facilities Management (Helpdesk)): 3 years (Required)</li></ul>Language:<ul><li>English and Hindi (Required)</li></ul>

FM Administrator/Helpdesk

Job description:The Executive Assistant (EA) will provide high-level executive, administrative, and operational support to the Executive management. This role requires excellent organizational, communication, and coordination skills to ensure seamless management of priorities across the two institutions. The EA will serve as a trusted point of contact, ensuring discretion, efficiency, and professionalism in all matters.Executive Support<ul><li>Manage calendars, coordinate meetings, and oversee appointments for Executive Management</li><li>Prepare meeting agendas, take accurate minutes, and ensure timely follow-up on action items.</li><li>Arranging travel, visas and accommodation and, where required, travelling with the EM to take notes at meetings or to provide general assistance during presentations, planning itineraries, developing agendas and meeting materials, etc</li><li>Draft, review, and proofread correspondence, reports, and presentations for leadership approval.</li><li>Handle highly confidential information with discretion and professionalism.</li><li>Liaise with ministries, vendors, and partner institutions on behalf of leadership.</li><li>Support the coordination of internal and external communications to ensure consistent messaging across both entities.</li><li>Coordinate domestic and international travel, including visas, itineraries, and logistics.</li><li>Organize and manage events, workshops, board meetings, and official functions.</li><li>Process invoices, purchase orders, and expense claims in coordination with Finance.</li><li>Maintain structured filing systems (digital and physical) for accessible record-keeping and compliance.</li></ul>Skills<ul><li>Exceptional organizational and multitasking abilities.</li><li>Strong interpersonal and stakeholder management skills.</li><li>High integrity and ability to maintain strict confidentiality.</li><li>Proactive problem-solving and initiative-taking.</li><li>Ability to work under pressure and to tight deadlines</li><li>Ability to thrive in a fast-paced and dynamic academic environment.</li><li>Full-time role based in Doha, Qatar.</li><li>Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines</li><li>Highly organized self-starter, able to work unsupervised or as part of a team</li></ul>Specialized Training / Knowledge Required<ul><li>Strong IT proficiency (MS Office Suite, digital collaboration tools, and presentation software).</li><li>Excellent command of written and spoken English</li></ul>Education &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Accounting, Hospitality Management, Education Administration, or related field.</li></ul>Experience<ul><li>5+ years of progressive experience as an Executive Assistant, Secretary, or Personal Assistant to Leadership</li><li>Experience in Accounting is a plus</li></ul>Job Types: Full-time, PermanentExperience:<ul><li>Executive Assistant to CEO: 5 years (Required)</li><li>Accounting: 3 years (Preferred)</li></ul>

Executive Assistant

Join Ulster University Qatar and explore 4   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Ulster University Qatar

About Company

Business Development Executive - Student Recruitment

Executive Assistant - Al Naimi Advisory

FM Administrator/Helpdesk

Executive Assistant