Qureos Mentor

Ultimate Staffing

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 Job Type: Full-time, permanent AP Manager (Construction Exp)
 
 Salary: $120,000-$130,000/year DOE
 
 Location: Carlstadt, NJ
 
 
 Description
 
 We build more than properties - we build inspiration and purpose. As a privately held, family-owned organization with over 50 years of success, our legacy includes more than 6,500 luxury apartment homes, 60+ industrial projects, and a growing data center portfolio across northern New Jersey.
 
 
 Our team is guided by our core CARES values - Character, Accountability, Respect, Excellence, and Service - which shape how we work, lead, and serve. In 2023, our property management division was proud to be named the Top Management Company for Market Rate Apartments by the New Jersey Apartment Association.
 
 If you're passionate about quality, community, and making a lasting impact, we'd love to meet you.
 
 
 We are seeking an enthusiastic and dedicated team player who thrives in a fast‑paced environment. The AP Manager will work closely with the construction side of the business and will be responsible for ensuring prompt and accurate vendor payments within contracted terms.
 
 This position will be based out of our corporate office in Carlstadt, NJ.
 
 
 Position Responsibilities:
 
 Invoice &amp; Expense Processing:
 
 Review, verify, and process vendor invoices and employee expense reports in accordance with internal financial policies and procedures through Titanium.
 
 
 Cost Allocation &amp; Tracking:
 
 Accurately allocate invoice expenses on a line-by-line basis in Titanium, ensuring costs are recorded against commitments and tracked against total project budgets.
 
 
 Change Order Management:
 
 Process contract change orders in Procore and update cost tracking to reflect revised contract values. Coordinate with the Construction team to track associated commitments.
 
 Vendor &amp; Transaction Reconciliation:
 
 Reconcile vendor accounts and monthly statements, investigating and resolving discrepancies.
 
 Vendor Management:
 
 Maintain vendor information, communicate with vendors, and resolve discrepancies.
 
 
 Project Expense Management:
 
 Record management company transactions and allocate related expenses to appropriate development projects.
 
 
 Construction Management:
 
 Experience overseeing the full construction project lifecycle, including managing subcontractors.
 
 
 Compliance:
 
 Ensure compliance with company policies, financial regulations, and construction‑specific requirements (e.g., partial &amp; final lien waivers, second‑tier subcontractor waivers).
 
 Procore Invoice Monitoring:
 
 Monitor Procore for pending invoices and collaborate with the Construction team to ensure timely processing.
 
 
 Job Cost Reporting:
 
 Generate monthly job cost reports for all development projects.
 
 
 Bill4Time Payments:
 
 Prepare and process monthly Bill4Time payments.
 
 
 Accounts Payable Reporting:
 
 Produce reports detailing the status of accounts payable.
 
 
 Sage Intacct Payment Processing:
 
 Serve as primary backup for processing payables in Sage Intacct, including AP Optimizer and check printing/mailing.
 
 
 ACH Payment Coordination:
 
 Communicate ACH payment requirements to leadership as needed.
 
 
 Requirements
 
 HS/GED required; Associate's degree in Accounting, Finance, or related field preferred.
 
 Minimum 6-10 years of hands‑on accounts payable experience.
 
 Supervisory or managerial experience in AP or finance preferred.
 
 Strong leadership and interpersonal skills.
 
 Familiarity with AIA documents and contracts, including purpose, structure, and key provisions.
 
 Experience with Microsoft Office (Excel, Word, Outlook).
 
 Experience with Timberscan Titanium, Sage Intacct, and Procore preferred.
 
 Customer‑service‑focused mindset.
 
 Professional, courteous, and friendly demeanor.
 
 Strong verbal and written communication skills.
 
 Proactive self‑starter and dependable team player.
 
 Ability to work independently when needed.
 
 
 
 Compensation &amp; Benefits
 
 Compensation is based on several factors including experience, skill set, education, certifications, and job requirements.
 
 
 Competitive salary
 
 Medical, dental, and vision coverage
 
 401(k)
 
 Life insurance
 
 Paid sick time
 
 Paid holidays
 
 Paid vacation time
 
 Free access to fitness centers
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
 
 
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AP Manager

<div>
 
 
 Talent Acquisition Specialist- Healthcare
 
 
 
 
 Schedule:
 
 Monday-Friday, 8:30 AM - 5:00 PM
 
 
 
 Position Summary
 
 
 Seeking a high‑performing, detail‑oriented Talent Acquisition Specialist to support full‑cycle recruiting across our healthcare organization. The ideal candidate is sharp, professional, and skilled at identifying high‑integrity candidates who align with our standards of excellence. This role requires strong healthcare hiring experience, exceptional communication, and the ability to manage multiple searches in a fast‑paced environment.
 
 
 
 Key Responsibilities
 
 
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 Manage full‑cycle recruitment for clinical and non‑clinical roles, including sourcing, screening, interviewing, and coordinating offers.
 </li>
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 Conduct behavioral‑based interviews and evaluate integrity, reliability, and cultural fit.
 </li>
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 Partner with hiring managers to understand staffing needs and build effective recruitment strategies.
 </li>
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 Maintain applicant tracking and ensure accurate, timely data entry and documentation.
 </li>
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 Utilize MS Excel for reporting, candidate tracking, metrics, and recruitment dashboards.
 </li>
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 Communicate professionally through Outlook and manage high‑volume scheduling and correspondence.
 </li>
 <li>
 Support new‑hire onboarding and compliance processes as needed.
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 
 2+ years of Talent Acquisition experience in Healthcare
 
 (required).
 </li>
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 Strong behavioral interviewing and assessment skills.
 </li>
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 High level of professionalism, sharp judgment, and strong integrity.
 </li>
 <li>
 Proficiency in
 
 Microsoft Excel, Outlook
 
 , and accurate data entry.
 </li>
 <li>
 Ability to multitask, prioritize, and maintain confidentiality.
 </li>
 <li>
 Strong written and verbal communication skills.
 
 </li>
 </ul>
 
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
 
 
</div>

Talent Acquisition Specialist

<div>
 
 
 Future
 
 
 Human Resources
 
 
 Support Opportunities
 
 
 
 
 Clients located in Oregon and Washington
 
 
 
 
 
 Ultimate Staffing is building a pipeline of Human Resources Support, Data Entry, Customer Service and Administrative Support professionals interested in new employment opportunities as our clients regularly have needs within these skill levels. If you are interested in being alerted when new opportunities arise, please apply now!
 
 
 
 
 On top of HR related roles, we also want to showcase the other types of positions that we are actively placing candidate's week after week. If you or someone in your network is seeking their next position, please reach out to myself at . I would love to connect and be the best resource to help navigate through this crazy market!
 
 
 
 
 
 Ultimate Staffing Specialization - temporary and direct hire
 
 
 
 &middot; Clerical &amp; Administrative
 
 
 &middot; Customer Service
 
 
 &middot; Receptionist
 
 
 &middot; HR/Recruiting Roles
 
 
 &middot; Marketing
 
 
 &middot; Purchasing/Buyer
 
 
 **Seeking W2 applicants that are authorized to work in the United States without sponsorship. C2C contracting is not available at this time.**
 
 
 
 
 We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
 
 
</div>

Future Human Resources Opportunities

<div>
 
 Work from home Call Center opportunity
 
 
 You will be supporting the enrollment department of one of the best technical colleges in the US! You will conduct video meetings with new students to assist them with the enrollment process.
 
 
 MUST live in AZ.
 
 
 
 
 Standard Schedule (Monday-Friday):
 
 
 Mon-Thurs 12pm-6pm AZ time Saturday 8am-2pm Saturday
 
 
 Pay-$19 per hour
 
 
 
 
 1 to 2 years of customer service experience required
 
 
 MUST live in Arizona
 
 
 Inbound call center preferred
 
 
 
 
 Interviews will be conducted by Zoom and position will start ASAP!
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
 
 
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Enrollment Specialist (MUST live in Arizona)

<div>
 
 
 About the Role
 
 
 
 
 
 
 This role provides essential support to both sales and accounting functions, ensuring accurate customer account setup, order processing, timely invoicing, and efficient portal management. You'll also assist with accounts receivable collections and provide backup for B2B customer service and administrative tasks.
 
 This position works closely with cross-functional teams and serves as the first point of contact at the front desk.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Set up and maintain customer accounts in the ERP system with accuracy and completeness.
 </li>
 <li>
 Generate and upload daily invoices to customer portals; manage multiple vendor-facing portals for invoicing and purchase orders.
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 Assist with B2B customer service, collections, and provide support for purchasing and accounts payable as needed.
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 Perform sales order entry and order tracking via phone, email, and fax.
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 Apply advanced payments and credit holds when appropriate.
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 Maintain organized filing of sales orders and related documentation.
 </li>
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 Handle receptionist duties, including answering phones (minimal foot traffic ensures limited distractions).
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Minimum 2 years of experience entering sales orders and accounting documents into an ERP system and resolving discrepancies.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
 </li>
 <li>
 Prior experience in sales support highly desired; experience with MRP/ERP systems preferred (Made-to-Manage experience is a plus).
 </li>
 <li>
 Strong verbal and written communication skills.
 </li>
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 Ability to multitask, meet deadlines, and maintain exceptional attention to detail.
 </li>
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 Professional demeanor and proven team player with a customer-focused mindset.
 </li>
 </ul>
 
 
 
 
 
 Additional Information
 
 
 <ul>
 <li>
 
 Pay Range:
 
 $24-$29/hour
 </li>
 <li>
 
 Schedule:
 
 Monday-Friday, 8:00 AM-4:30 PM
 </li>
 <li>
 
 Location:
 
 100% in-office (Eagan, MN)
 </li>
 <li>
 
 Employment Type:
 
 Direct Hire
 </li>
 </ul>
 
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
 
 
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Customer Account & Order Management Specialist

<div>
 
 Leading Financial Services organization in Irvine is adding a Call Center Representative to their team. This is a temp-hire position, full time hours in office.
 
 
 The Call Center Representative plays a critical role in delivering exceptional service to our clients calling in and ensuring that their needs are met with precision and professionalism. You will be the primary point of contact for clients, managing relationships and providing expert guidance to resolve their inquiries effectively. In this fast-paced role, your ability to understand client challenges and deliver solutions will be essential to their success and satisfaction.
 
 
 WHAT YOU'LL DO
 
 
 Client Communication:
 
 
 Handle a high volume of inbound calls, ensuring that every client is greeted professionally and promptly.
 
 Contact clients via phone and email to gather required documents and clarify documentation needs.
 
 Respond to client emails and text messages-and assist in live chat when needed-ensuring all interactions are addressed within company service level agreements.
 
 Utilize our ticketing system within the CRM to track open and unanswered emails and text messages. Accurately close or disposition each ticket for reporting purposes, ensuring every client inquiry is answered in a timely manner and to their satisfaction.
 
 Handle all client interactions with professionalism, courtesy, and empathy-knowing when to escalate issues to the appropriate department.
 
 Provide clear instructions and guidance to clients on required documentation.
 
 Problem-solving skills to address client concerns regarding documentation requirements.
 
 Document Collection &amp; Review:
 
 
 Request and gather required tax-related documents from clients via email, phone, or online portals.
 
 Review submitted documents for accuracy and completeness, ensuring compliance with internal standards.
 
 Identify missing or incomplete information and follow up with clients promptly.
 
 CRM Management &amp; Administrative Support:
 
 
 Assist case managers requesting and processing required documents (e.g., tax documents, income documents, expenses documents, etc.) documents collected are accurate and uploaded properly in the Customer Relationship Management (CRM).
 
 Accurately update the CRM system with detailed notes on client interactions, document submissions, and case progress.
 
 Collaborate with colleagues, support staff, and managers to deliver a seamless client experience.
 
 Help other departments with projects and/or communication campaigns, providing support and insights to enhance company initiatives.
 
 WHAT YOU'LL NEED TO HAVE
 
 
 Previous experience in a client care or customer service role-experience in the tax resolution industry is a plus.
 
 Previous experience in document coordination, loan processing, or a similar administrative role (tax-related experience is a plus).
 
 Excellent written and verbal communication skills with professional phone etiquette.
 
 Proficiency in using CRM systems or document management tools
 
 A willingness to learn, adapt, and consistently uphold our high standards of professionalism and client care.
 
 Knowledge of tax or debt relief processes is a plus, though training will be provided.
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
 
 
</div>

Call Center Representative

<div>
 
 Duration - 6 Months, TEMP TO PERM
 
 
 Location - Seattle, WA, 98101 onsite
 
 
 Max Pay - Pay Rate: $29.00-$31.47/hour
 
 
 
 
 
 
 Responsibilities
 
 
 
 Onsite 5 days a week
 
 
 
 
 Job Description - Order Entry
 
 
 
 
 
 
 
 
 Job Summary
 
 
 
 Engages in data entry and system maintenance to support timely and accurate information within the database. Responsible for the entry of raw data and subsequent translation into valuable information to be utilized in assessing ongoing business performance and to support decision making.
 
 
 
 
 
 
 
 Job Responsibilities
 
 
 <ul>
 <li>
 
 Familiar with Commercial Real Estate or at least Real Estate
 
 </li>
 <li>
 Review details of documents to ensure required data for processing order/data is complete.
 </li>
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 Establish data naming standards and consistent data definitions to improve overall data quality.
 </li>
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 Ability to accurately and timely process data in high volumes.
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 Performs a wide range of support functions to assist in departmental processes
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 Follows clearly defined procedures to complete daily tasks and responsibilities
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 Uses existing procedures to solve straightforward problems without the consistent need to exercise discretion
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 Uses basic communication skills to address internal and/or external clients and/or team members
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 Individual contributor working under direct supervision with little autonomy
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 Sorts and routes mail, correspondence, packages, and messages for timely delivery to appropriate party
 </li>
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 Performs all other duties as assigned by management
 </li>
 </ul>
 
 
 
 
 
 
 Education
 
 
 <ul>
 <li>
 High school diploma required
 </li>
 </ul>
 
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 Typically requires 0-2 years of related work experience
 </li>
 <li>
 Ideal candidate would have worked as a transaction coordinator or office admin in a real estate office
 </li>
 </ul>
 
 
 
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
 
 
 
 
 
 
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Data Entry Specialist II-Transaction and Office Coordinator

Join Ultimate Staffing and explore 12   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.