Qureos Mentor

Ultimate Staffing

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 Established organization is hiring for an Executive Assistant on a temporary basis. The pay ranges from $28-32/hr. DOE.
 
 
 
 Responsibilities:
 
 
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 Provide high-level administrative support to executives and the Board of Directors
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 Coordinate board and executive meetings, including agendas, materials, minutes, and follow-ups
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 Manage complex calendars, travel arrangements, and executive communications
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 Serve as a liaison between board members, executives, and internal stakeholders
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 Handle confidential information with discretion and professionalism
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 Qualifications:
 
 
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 Proven experience supporting both executive leadership and a Board of Directors
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 Strong organizational, communication, and time-management skills
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 Ability to manage competing priorities and work independently
 
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 All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
 
 
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Executive Administrative Assistant

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 We are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations. This role includes front-desk reception, filing, scanning, and accurate data entry. The ideal candidate is organized, professional, and comfortable handling multiple tasks in a fast-paced office environment.
 
 
 Strong communication skills, basic computer proficiency, and a positive, team-oriented attitude are essential.
 
 
 
 
 
 
 Desired Skills and Experience
 
 
 
 We are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations. This role includes front-desk reception, filing, scanning, and accurate data entry. The ideal candidate is organized, professional, and comfortable handling multiple tasks in a fast-paced office environment.
 
 Strong communication skills, basic computer proficiency, and a positive, team-oriented attitude are essential.
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
 
 
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Administrative Assistant

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 Ultimate Staffing is looking for an exceptional Executive Assistant-Office Manager with a positive, proactive attitude that can manage a variety of personal and professional tasks for company principals. This role is full time, and IN OFFICE.
 
 
 The Executive Assistant &amp; Office Manager for our established, family owned and operated commercial real estate investment and management company with a track record of success located in Newport Beach, CA. The position reports directly to the company owners. Duties will require exceptional executive assistance to the company principals and manage the administrative functions of our office.
 
 
 Responsibilities will include:
 
 Office Manager responsibilities:
 
 
  Greet visitors, answer phones, and manage front desk duties
 
  Handle incoming/outgoing mail and shipments
 
  Manage office supplies, equipment, and vendor relationships
 
  Maintain office and conference room calendars
 
  Ensure the office is organized, stocked, and always running smoothly
 
  Provide administrative support to the staff if needed
 
  Prepare checklists, logs, spreadsheets, and maintain operational documentation
 
  Reconcile monthly office credit card statement
 
  Maintain filing systems and assist with document archiving
 
  Perform basic IT troubleshooting and coordination with IT services vendor
 
  Conduct research and assist with rollouts of new software, tools, and office equipment
 
  Website maintenance and web host provider liaison
 
  Provide current news and stock reports for public companies in portfolio
 
  Coordinate office events, team activities, and holiday party
 
  Manage holiday cards and gifts
 
  Onboarding/offboarding staff members
 
 
 Executive Assistant responsibilities:
 
 
  Provide business and personal support to the President and Founder (anticipating needs, gatekeeping, escalating the right issues)
 
  Prepare/edit/proof emails, correspondence, documents, and forms
 
  Maintain organized and up-to-date files, contacts, and records
 
  Manage calendars, schedule/coordinate meetings and conferences, and anticipate upcoming needs
 
  Handle all travel arrangements (flights, hotels, ground transportation, itineraries)
 
  Research and compile information for property acquisitions
 
  Assist with special projects, ad hoc tasks, and personal errands
 
 
 Desired Skills and Qualifications:
 
 
  Experience managing both business and personal tasks for senior executives
 
  Well-versed in office administration and executive support (small company tenure helpful)
 
  Strong communication skills with excellent grammar, writing, and proofreading abilities
 
  Microsoft Office 365 proficiency (Outlook, Word, Excel, Teams, SharePoint/OneDrive), Acrobat Pro
 
  IT/AI savvy, basic IT troubleshooting and interacting with IT service provider
 
  Solid background in scheduling, travel coordination and event planning
 
  High degree of professionalism, discretion, and confidentiality
 
  Extremely organized, attention to detail, prioritize and manage time effectively, self-starter, problem solver, customer service attitude
 
  Notary Public certification (not required)
 
 
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
 
 
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Executive Assistant-Office Manager

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 Ultimate Staffing is looking for an organized and proactive Administrative Assistant to support daily office operations. This role is responsible for managing schedules, coordinating communications, maintaining accurate records, and ensuring a smooth and efficient workflow. The ideal candidate is detail‑oriented, adaptable, and able to handle a wide range of administrative tasks with professionalism and confidentiality.
 
 
 
 Key Responsibilities
 
 
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 Manage calendars, schedule meetings, and coordinate appointments.
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 Prepare, edit, and format documents, presentations, and reports.
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 Serve as a primary point of contact for employees, clients, and vendors.
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 Maintain organized filing systems (digital and physical) with accuracy and confidentiality.
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 Coordinate travel arrangements, itineraries, and expense submissions.
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 Monitor and maintain office supplies, equipment, and overall office organization.
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 Assist with onboarding activities and provide support across departments.
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 Support meeting logistics, including room scheduling, material preparation, and follow‑up tasks.
 
 
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 Qualifications
 
 
 
 
 Required:
 
 
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 High school diploma or equivalent.
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 Strong organizational and multitasking skills.
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 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
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 Excellent written and verbal communication skills.
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 Attention to detail and ability to handle sensitive information.
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 Ability to work independently and collaboratively.
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 Preferred:
 
 
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 Previous administrative or office support experience.
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 Familiarity with scheduling systems, databases, or CRM platforms.
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 Comfort with basic troubleshooting of office equipment and technology.
 
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 All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
 
 
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 Part-Time Office Assistant/ Temporary - Bethesda, MD
 
 
 
 
 Up to $24/hour | 30 Hours per Week | Fully In-Office
 
 
 
 Are you a college student or someone seeking a part-time administrative work looking for a flexible, professional role that builds real-world experience? We're seeking a
 
 Part-Time Office Assistant
 
 to support our client's Bethesda office. This is a great opportunity to strengthen your administrative and communication skills while working in a friendly, fast-paced environment.
 
 
 
 
 
 What You'll Do
 
 
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 Provide general office support including filing, scanning, organizing documents, and maintaining office supplies
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 Assist with data entry, scheduling, and basic correspondence
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 Greet visitors and help manage front desk tasks
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 Maintain inventory and order supplies as needed
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 Support team members with special projects as needed
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 Keep common areas neat, organized, and running smoothly
 
 
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 What We're Looking For
 
 
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 At least 1 year of experience providing office or administrative support
 
 (internships and campus office roles count!)
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 Strong attention to detail and solid organizational skills
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 Comfort with Microsoft Office (Outlook, Word, Excel)
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 Professional communication and a positive, can-do attitude
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 Reliability-someone who shows up, follows through, and takes initiative
 
 
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 Why This Job Is Great for Students
 
 
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 Steady 30-hour/week schedule
 
 that can complement your class load
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 Great exposure to a professional office environment
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 Work with a supportive team invested in your growth
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 Gain experience that translates to many fields-operations, business administration, HR, communications, and more
 
 
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 Schedule &amp; Location
 
 
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 30 hours per week
 
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 Fully in-office
 
 in Bethesda, MD
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 Typical hours fall within
 
 Monday-Friday business hours
 
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 Temporary - 3-5 months
 
 
 
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 Compensation
 
 
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 Up to $24 per hour
 
 , depending on experience
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 All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
 
 
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Office Assistant - Bethesda

Join Ultimate Staffing and explore 5   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Ultimate Staffing

About Company

Executive Administrative Assistant

Administrative Assistant

Executive Assistant-Office Manager

Administrative Assistant

Office Assistant - Bethesda