Qureos Mentor

Union County, NC

<div><div><div><h2 class="jobSectionHeader"><b>General Statement</b></h2></div>
<p></p><div><div>The Senior Procurement Specialist, under limited supervision, performs advanced procurement and administrative work in the Procurement &amp; Contract Management Department. Work involves coordinating purchasing activities to ensure compliance with North Carolina statutes, federal procurement requirements when applicable, and Union County policy, while obtaining the best overall value for the County. This position prepares, evaluates, and coordinates solicitations including Invitations for Bids (IFB), Requests for Proposals (RFP), Requests for Qualifications (RFQ), Requests for Information (RFI), and quotes for a wide range of goods, services, technology, and construction-related needs. The employee provides guidance to departments on procurement methods, contract-related inquiries, compliance expectations, vendor communication, and procurement planning. The employee also assists with vendor diversity reporting and supports procurement activities for both Countywide operational needs and construction projects. The employee must exercise tact, professionalism, and sound judgment in frequent contact with vendors and internal customers.</div><br>
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As part of the recruitment process for this position, an online skills assessment is required to test the abilities needed to fulfill the essential functions of this job. After completing the application, please copy and paste the following link to complete the assessment:</b><br>
https://www.ondemandassessment.com/o/JB-ITVSEXKOE/landing?u=86102</div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Functions</b></h2></div>
<p></p><div><div>Purchases apparatus, supplies, materials, equipment, professional services, technology, and construction-related items.</div><div></div><div><br>
Creates and processes IFB, RFP, RFQ, RFI, and quote solicitations.</div><div></div><div><br>
Develops and manages procurement activities for various assigned commodities, services, and County departments.</div><div></div><div><br>
Facilitates the procurement process using appropriate methodologies (IFB, RFP, RFQ, RFI, cooperative purchasing, or other approved methods) in accordance with County policy and applicable State and Federal requirements.</div><div></div><div><br>
Guides departments regarding procurement thresholds, methods, contract-related inquiries, and compliance expectations.</div><div>
Assists with providing basic procurement training and orientation to County departments on purchasing procedures, thresholds, solicitation requirements, and procurement best practices.</div><div></div><div><br>
Assists with onboarding and training new Procurement Department employees by providing guidance on purchasing procedures, workflows, and procurement expectations.</div><div></div><div><br>
Maintains working knowledge of the County&rsquo;s contract review workflow to assist departments with questions on routing, documentation, and general process expectations.</div><div></div><div><br>
Maintains a general understanding of contract renewals, amendments, and contract record management to assist departments with related questions.</div><div></div><div><br>
Communicates with vendors and departments regarding procurement-related contract status, required documentation, and next steps.</div><div></div><div><br>
Assists departments in ensuring proposed contracts and procurement actions comply with applicable North Carolina purchasing statutes, federal requirements when applicable, and Union County policies.</div><div></div><div><br>
Assists departments with federally funded procurements to ensure compliance with Uniform Guidance, DOT funding requirements, grant procurement rules, and associated reporting obligations.</div><div></div><div><br>
Provides active support for Davis-Bacon monitoring and compliance, when required, including assisting departments with wage rate documentation, certified payroll tracking, and contractor compliance inquiries.</div><div></div><div><br>
Assists with vendor diversity outreach efforts and prepares required purchasing reports in accordance with North Carolina law and state reporting requirements.</div><div></div><div><br>
Maintains general familiarity with the County&rsquo;s Procurement Card (P-Card) Program to guide departments regarding allowable purchases, documentation requirements, and policy expectations.</div><div></div><div><br>
Verifies and processes requisitions, purchase orders, and procurement documentation as required.</div><div></div><div><br>
Assists departments to ensure suppliers respond appropriately when issues of delivery, cost, or quality arise.</div><div></div><div><br>
Assists with planning surplus sales and departmental reuse efforts.</div><div></div><div><br>
Manages various procurement-related audit initiatives as assigned.</div><div></div><div><br>
Informs requisitioners of bid procedures and compliance requirements.</div><div></div><div><br>
Assists with overseeing departmental purchasing practices.</div><div></div><div><br>
Consults and negotiates with vendors within the scope of authority.</div><div></div><div><br>
Maintains continuing knowledge of North Carolina purchasing laws and relevant federal procurement requirements.</div><div></div><div><br>
Works closely with the Construction Manager on construction projects, including coordinating pre-bid meetings, conducting bid openings, preparing addenda, communicating with contractors, and ensuring proper documentation throughout the solicitation process.</div><div></div><div><br>
Assists with reviewing construction scopes, schedules, and bid requirements to support accurate and complete solicitation packages.</div><div></div><div><br>
Assists with updating and improving procurement-related website content.</div><div></div><div><br>
Maintains bid document files and procurement records.</div><div></div><div><br>
Supports the use of electronic procurement and contract management tools as the County expands eProcurement capabilities.</div><div></div><div><br>
Performs other related duties as assigned.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<p></p><div><div><b>MINIMUM QUALIFICATIONS</b></div><div><b>
Education and Experience:</b></div><div>
Bachelor's Degree in Business, Public Administration, Finance, Supply Chain, or related field and five (5) years of progressively responsible experience in public-sector procurement or contracting work; or equivalent combination of education and experience.</div><div></div><div><b><br>
Licenses or Certifications:</b></div><div>
Must have a valid Driver&rsquo;s License and be able to maintain a safe driving history as defined by the Union County Vehicle Policy.</div><div></div><div><br>
Ability to obtain the following certifications within two (2) years:</div><div>
Certified Local Government Purchasing Officer (CLGPO), Certified Professional Public Buyer (CPPB), or Certified Public Procurement Officer (CPPO).</div><div></div><div><b><br>
PREFERRED QUALIFICATIONS</b></div><div><b>
Education and Experience:</b></div><div>
Master&rsquo;s Degree in Business, Public Administration, Supply Chain Management, or related field; and experience procuring complex commodities, professional services, information technology, and construction-related services in a governmental environment; experience preparing and managing formal and information solicitations for a public agency; experience with federal grant procurement, including Uniform Guidance, DOT funding, Davis-Bacon, and related reporting; experience working with electronic procurement or contract management systems; and experience using ERP or financial systems.</div><div></div><div><b><br>
Licenses or Certifications:</b></div><div>
Must have a valid Driver&rsquo;s License and be able to maintain a safe driving history as defined by the Union County Vehicle Policy.</div><div></div><div><br>
Certification with Certified Local Government Purchasing Officer (CLGPO), Certified Professional Public Buyer (CPPB), or Certified Public Procurement Officer (CPPO).</div></div><br>
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<div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div>
<p></p><div><div><b>PHYSICAL DEMANDS</b></div><div>
Must be physically able to operate a variety of automated office machines which includes computers, copiers, calculators, fax machines, postage meters, microfiche equipment, etc. Must be physically able to operate a motor vehicle. Must be able to exert up to 50 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Physical demand requirements are for those of Medium Work.</div><div></div><div><b><br>
WORK ENVIRONMENT</b></div><div>
Work is performed in a dynamic environment that requires the need to be sensitive to change and responsive to changing goals, priorities, and needs.</div></div></div></div><p></p>
<br><div></div><div><div><div><p><b>INSURANCE PROGRAMS </b><br>
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<b>HEALTH INSURANCE</b><br>
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All full-time employees and their eligible dependents can participate on the first day of the first full month of employment. You must sign up for coverage within your first 30 days of employment or wait until the annual enrollment period. Preventative Care Coverage Prescription Coverage <br>
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Health &amp; Wellness Center available exclusively to Union County employees, spouses and dependents covered under the health plan. <br>
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<b>DENTAL INSURANCE </b><br>
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All full-time employees and their eligible dependents can participate on the first day of the first full month of employment. You must sign up for coverage within your first 30 days of employment or wait until the annual enrollment period.<br>
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<b>LIFE INSURANCE </b><br>
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Basic Term life Insurance in the amount of one times the annual salary is provided for all full-time and benefitted part-time employees. Additional coverage for Life Insurance (Accident, Cancer, Long Term and Short Term) is available for purchase through payroll deduction for the employee and eligible dependents.<br>
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<b>FINANCIAL PROGRAMS </b><br>
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<b>RETIREMENT </b><br>
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Membership in the North Carolina Local Government Employees Retirement System is a requirement for all full-time and benefitted part-time employees. Employees contribute six percent (6%) of their annual compensation before it is taxed. If you leave County service before retirement, you may withdraw your retirement contributions or elect to freeze your contributions in anticipation of future local government employment. If you have five (5) years of service, you are 100% vested in the NCLGERS.<br>
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<b>NC401(k)</b><br>
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The NC401(k) supplemental retirement program is available to full-time and benefitted part-time employees. The County establishes this 401(k) account for each eligible employee and makes a five percent (5%) contribution based on biweekly earnings. Employees may elect to make voluntary contributions through payroll deduction.<br>
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<b>457 DEFERRED COMPENSATION</b><br>
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The 457 Deferred Compensation program is available to all employees through payroll deduction. Deferred compensation is a voluntary investment plan to supplement retirement income and to defer taxable income.<br>
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<b>FLEXIBLE SPENDING ACCOUNTS </b><br>
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Options are available to regular full-time and benefitted part-time employees who wish to use pre-tax dollars for eligible medical, pharmacy, dental, vision, and daycare expenses. The Flex Debit Card program gives you instant access to your account funds.<br>
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Health Care Spending Account - Section 125 of the IRS Code allows yearly voluntary enrollment to set aside pre-tax dollars for eligible health care expenses.<br>
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Dependent Care Spending Account - Section 125 of the IRS Code allows yearly voluntary enrollment to set aside pre-tax dollars for eligible dependent care expenses.<br>
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<b>DIRECT DEPOSIT </b><br>
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Deposit of your paycheck will be made to checking or savings accounts in a bank of your choice.<br>
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<b>TRUIST</b><br>
No Overdraft Fees<br>
$100 Negative Balance Buffer<br>
Online and Mobile Banking with Bill Pay<br>
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<b>LEAVE PROGRAMS </b><br>
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<b>VACATION LEAVE </b><br>
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Vacation leave is accrued based on creditable years of service in the Local Government Employees Retirement System.<br>
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<b>SICK LEAVE </b><br>
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For full-time County employees, sick leave accrues at eight (8.0) hours per month. Benefitted part-time employees accrue prorated sick leave based on a percentage of the full-time rate. Your unused sick leave balance can be applied as creditable service toward a service retirement under the guidelines of the NCLGERS.<br>
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<b>SICK LEAVE TRANSFER FROM OTHER AGENCIES </b><br>
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Unused sick leave earned from another North Carolina Governmental Agency and/or entity, will be accepted and transferred to the County as follows: twelve (12) sick leave days will be transferred and added to the employees active sick leave balance after completion of six (6) months of employment. The remaining balance of sick leave documented for transfer at the time of employment will be recorded in the employees permanent personnel file. On the fifth anniversary of employment with the County, the remaining balance of transferred sick leave will be added to the employees active sick leave balance.<br>
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<b>HOLIDAYS </b><br>
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There are 13 County recognized holidays (includes 3 days for Christmas) per year with 1 floating holiday available. <br>
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<b>MILITARY LEAVE </b><br>
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Annual Training - 10 paid workdays granted.<br>
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Active Duty - 20 paid workdays granted.<br>
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<b>CIVIL LEAVE </b><br>
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Paid leave is provided to full-time or regular part-time County employees called for jury duty or as a witness of the court for the federal or state government, or a subdivision thereof.<br>
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<b>FAMILY &amp; MEDICAL LEAVE ACT </b><br>
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Federal law provides job protection and continuation of existing paid health insurance during 12 weeks of leave, paid or unpaid, to an eligible employee for qualifying events. These events can include birth or adoption, and serious illness of an immediate family member, or of the employee.<br>
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<b>PAID PARENTAL LEAVE</b><br>
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Parental Leave provides the employee paid leave for the first eight weeks of approved FML for the birth of a son or daughter, or placement with the employee of a son or daughter for adoption or foster care.<br>
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<b>ADMINISTRATIVE LEAVE </b><br>
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Educational Leave is available to regular full-time and benefitted part-time employees when participating in a job-related, short course, such as an update, not to exceed ten (10) consecutive working days.<br>
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<b>VOLUNTEER TIME OFF</b><br>
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Volunteer Time Off will provide employees with 16 hours of paid time per calendar year to volunteer at approved Union County community partner agencies. <br>
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<b>OTHER PROGRAMS </b><br>
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<b>EMPLOYEE ASSISTANCE PROGRAM </b><br>
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The Employee Assistance Program is open to all employees and their dependents. It is a confidential service provided at no cost to the employees of the County. EAP provides certified counselors who administer assessment and brief therapy to employees who want help with a variety of personal and work-related issues such as stress, parenting concerns, grief, alcohol/drug use, family problems, financial concerns, and work-related problems.<br>
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<b>AQUATIC AND FITNESS CENTER </b><br>
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We believe that staying healthy is more than just exercising regularly and eating well. Individual and family discount membership and monthly dues are available to full-time and benefitted part-time employees through payroll deduction.<br>
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<b>NATIONAL COLLEGE SAVINGS PROGRAM </b><br>
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The National College Savings Program is open to all employees. The Program is designed to provide certain tax advantages, encourage and facilitate saving to pay the costs of attending eligible institutions.</p></div></div></div>

Senior Procurement Specialist

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Union County, NC

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Senior Procurement Specialist