Qureos Mentor

University of California, Santa Barbara

<div><h2 class="jobSectionHeader"><b>Job Posting Details (External)</b></h2><div><br>
<div><div>
</div><div><div><p><b>STUDY ABROAD ADVISOR</b><br>
<br>
<b>Position Number:</b> 41039157<br>
<br>
<b>Payroll Title:</b> STDT SVC ADVISOR 2 SV<br>
<br>
<b>Job Code: </b>005155<br>
<br>
<b>Job Open Date:</b> 3/6/2026<br>
<br>
<b>Application Review Begins:</b> 3/23/2026<br>
<br>
<b>Department Code (Name):</b> EAPQ (EDUC ABROAD PROGRAM LOC Q)<br>
<br>
<b>Percentage of Time: </b>100%<br>
<br>
<b>Union Code (Name): </b>SV<br>
<br>
<b>Employee Class (Appointment Type): </b>Staff: Career<br>
<br>
<b>FLSA Status: </b>Non-Exempt<br>
<br>
<b>Classified Indicator Description (Personnel Program):</b> PSS<br>
<br>
<b>Pay Rate/Range:</b> The budgeted salary range that the University reasonably expects to pay for this position is $25.77 to $29.00/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $25.77 to $43.58/hour.</p></div><div><p><br>
<br>
<b>Work Location: </b>UCEAP<br>
<br>
<b>Working Days and Hours</b>: M-F, 8-5 Pacific Time or similar schedule<br>
<br>
<b>Benefits Eligibility:</b> Full Benefits<br>
<br>
<b>Type of Remote or Hybrid Work Arrangement, if applicable: </b>This position is eligible for a hybrid work arrangement within California, with a minimum of two days per week in the office. On-site presence will be required more frequently for periods of visa processing (typically April-May and October-November), and will also be required for leadership and staff meetings, delegation visits, training sessions, etc. The selected candidate must reside in California or be willing to relocate.<br>
<br>
<b>Special Instructions:</b></p></div><div><p>
For full consideration, please include a resume and a cover letter as part of your application.<br>
<br>
<b>Department Marketing Statement:</b></p></div><div><p>
The University of California Education Abroad Program (UCEAP) is committed to promoting excellence through diversity, equity, and inclusiveness. In keeping with the academic mission of the University of California, UCEAP recognizes that diversity is integral to the University&rsquo;s achievement of excellence and strives to create an environment that is welcoming for all. UCEAP upholds the principle of equal opportunity for all and adheres to the University of California Diversity statement. Through international academic experiences, UCEAP inspires students to explore and transform their lives, UC, and the world. Since 1962, UCEAP has served as the UC systemwide study abroad program, supporting this mission and serving over 100,000 students across all 10 UC campuses and over 30,000 international exchange students. UCEAP typically has over 6,000 student participants annually and is active in over 40 countries worldwide. Sustained by strong academic excellence, spirited faculty collaboration and an interrelated support system, UCEAP produces future global citizens and thought leaders. www.uceap.universityofcalifornia.edu</p></div><div><p><b>
Benefits of Belonging</b></p></div><div><p>
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC</p></div><div><p><br>
<br>
<b>Brief Summary of Job Duties:</b></p></div><div><p>
This position with UCEAP, a University of California (UC) systemwide, international academic program, completes assignments applying acquired job skills, policies, and procedures to complete assignments, projects, and tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action, with guidance from Program Specialists. Coordinates and provides advising and administrative support in operational aspects of the work performed by the UC study abroad program team. Applies professional student services concepts in providing a variety of student services to the student population served by the organization, and to faculty and management within that organization. Communicates program information to students throughout the application and pre-departure process; communications with students usually take place remotely (online and phone) rather than in person. Monitors and adheres to the workflow calendars to meet program-specific tasks and project deadlines. Provides backup support for the Program staff (Student Services Advisors 3 and 4) as requested. Plans and executes a range of administrative projects and procedures for the Global Program Team. As an integral member of the Global Programs Team, the Study Abroad Advisor understands and applies broad administrative rules, policies, and procedures; consults with experienced level staff and receives direction for more complex assignments, projects, tasks, and policy interpretations.</p></div><div><p><br>
<br>
<b>Qualifications:</b></p></div><div><ul><li><div>
Bachelor's Degree in a Related Field or equivalent combination of education and experience</div></li></ul></div><div><ul><li><div>
1-3+ years administrative support experience required</div></li></ul></div><div><ul><li><div>
1-3+ years experience working with an information database (student or customer information system)</div></li></ul></div><div><ul><li><div>
1-3+ years customer service experience; knowledge of advising techniques</div></li></ul></div><div><ul><li><div>
Knowledge of university processes and procedures</div></li></ul></div><div><ul><li><div>
Understanding of university rules and regulations</div></li></ul></div><div><ul><li><div>
Strong organization skills and attention to detail</div></li></ul></div><div><ul><li><div>
Strong project management skills</div></li></ul></div></div><div><div><ul><li><div>
Effective written and verbal communication skills</div></li></ul></div><div><ul><li><div>
Skills in service orientation, organization, active listening, and critical thinking</div></li></ul></div><div><ul><li><div>
Multicultural competencies; ability to work with diverse populations</div></li></ul></div><div><ul><li><div>
Ability to work independently and as part of a team</div></li></ul></div><div><ul><li><div>
Ability to work under tight deadlines and prioritize assignments</div></li></ul></div><div><ul><li><div>
Excellent computer skills including advanced proficiency in Word, Excel, and PowerPoint, and demonstrated ability to quickly learn various software programs</div></li></ul></div><div><ul><li><div>
Knowledge of processes, policies, and regulations in higher education setting or similar complex organization</div></li></ul></div><div><ul><li><div><b><br>
Preferred:</b></div><ul><li><div>
2 or more years academic administrative support experience</div></li><li><div>
International experience (learning, living, and/or working abroad)</div></li><li><div>
Experience interpreting and implementing university/higher education policies, procedures, rules, and regulations</div></li><li><div>
Student advising and/or peer mentoring experience</div></li></ul></li></ul></div><div><p><br>
<br>
<b>Special Conditions of Employment:</b></p></div><div><ul><li><div><br>
UCEAP is located off campus (near UCSB). This position is eligible for a hybrid work arrangement within California, with a minimum of two days per week in the office. On-site presence will be required more frequently for periods of visa processing (typically April-May and October-November), and will also be required for leadership and staff meetings, delegation visits, training sessions, etc. The selected candidate must reside in California or be willing to relocate. The University will not pay for or reimburse expenses prohibited by University policy, including travel expenses associated with commuting to the designated office. Approximately two annual trips, 1-4 days for Study Abroad fair travel (fall and/or spring) to UC campuses.</div></li></ul></div><div><ul><li><div><br>
Satisfactory criminal history background check</div></li></ul></div><div><ul><li><div>
UCSB is a Tobacco-Free environment</div></li></ul><div></div><div><b><br>
Misconduct Disclosure Requirement:</b></div><p><br>
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.</p><p></p><p><br>
 &ldquo;Misconduct&rdquo; means any violation of the policies governing employee conduct at the applicant&rsquo;s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC&rsquo;s policies addressing some forms of misconduct:</p><ul><li>
UC Sexual Violence and Sexual Harassment Policy</li><li>
UC Anti-Discrimination Policy</li><li>
Abusive Conduct in the Workplace<br>
<br>
<b>Job Functions and Percentages of Time:</b></li></ul></div><div><ul><li><div>
65% Student Services Advising and Administrative Support - Provide administrative support for all aspects of the student application phase, including reviewing materials for completeness and accuracy, conducting basic program eligibility checks, maintaining student application records, and communicating about application requirements, deadlines, and missing items. Serves as the initial contact for inquiries from UC staff, students, and others. Responds or redirects inquiries, as appropriate, in consultation with Program Specialists. Advises students on general program descriptions and parameters of UCEAP participation; UC, UCEAP, and host institution requirements and country regulations; UCEAP policies and procedures. Holds weekly virtual Office Hours with prospective students through video calls. Administers the email workflow schedule and sends mass emails to students. Actively participates in planning for administrative needs. Monitors the workflow calendars, conferring with the Program Specialists as needed. Responsible for document collection and records processing for all students and for follow-up procedures on missing documentation. Notifies International Program Specialists of approaching deadlines and other scheduling information as necessary. Responsible for timely completion of program-specific tasks and projects. Generates participation letters. Assists in the processing of pre-departure withdrawals. Assists with batch processing visa applications. Assists with creating and updating online orientation presentations, including transcribing captions for orientations, recruitment presentations, and workshops. Follows guidelines established by International Program Specialists to assist UC students in meeting immigration and visa requirements. Participates in campus and Systemwide student outreach events, attends study abroad fairs, advising, and orientation sessions as needed. Assists Program Specialists with UCEAP pre-departure webinars.</div></li></ul></div><p></p><div><ul><li><div><br>
25% Program and Student Data Management - Under the direction of the Program Specialists, posts and updates program calendars. Prepares database reports of student data. Verifies and maintains accuracy of student information in databases and reports. Assists Program Specialists with edits to application and pre-departure documents.</div></li></ul></div><p></p><div><ul><li><div><br>
10% Special Projects and Other Duties - Provides backup during periods of absence of Program staff. Supports Global Program team with special projects as needed.</div></li></ul></div><p></p><div><div><b><br>
UC Vaccination Programs Policy:</b><br>
<br>
As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.<br>
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.<br>
<br>
For more information, please visit University of California Policy on Vaccinations &ndash; https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy<br>
<br>
<ul><li>Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.</li></ul>
<br>
<b>Equal Employment Opportunity:</b><br>
<br>
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.<br>
<br>
<b>Reasonable Accommodations:</b><br>
<br>
The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.<br>
<br>
<b>Privacy Notification Statement</b><br>
<br>
Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures<br>
<br>
<b>Application Status:</b> If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.</div></div></div></div></div></div>

STUDY ABROAD ADVISOR

<div><h2 class="jobSectionHeader"><b>Job Posting Details</b></h2><div></div><div><div><br>
<p>
</p><div><b>Position Number:</b> 40029344<br>
<br>
<b>Payroll Title:</b> EDUC TCHL SUPV 2<br>
<br>
<b>Job Code: </b>007345<br>
<br>
<b>Job Open Date: </b>3/11/26<br>
<br>
<b>Application Review Begins: </b>3/26/26<br>
<br>
<b>Department Code (Name):</b> INST (INSTRUCTIONAL DEVELOPMENT/AAIT)<br>
<br>
<b>Percentage of Time: </b>100<br>
<br>
<b>Union Code (Name): </b>99 - Non-Represented (PPSM)<br>
<br>
<b>Employee Class (Appointment Type): </b>Staff: Career<br>
<br>
<b>FLSA Status: </b>Exempt<br>
<br>
<b>Classified Indicator Description (Personnel Program):</b> PSS<br>
<br>
<b>Salary Grade: </b>Grade 22<br>
<br>
<b>Pay Rate/Range:</b> The budgeted salary range that the University reasonably expects to pay for this position is $80,000 to $100,000/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $79,200 to $143,400/year.<br>
<br>
<b>Work Location: </b>Kerr 1150G<br>
<br>
<b>Working Days and Hours</b>: M-F 8am-5pm<br>
<br>
<b>Benefits Eligibility:</b> Full Benefits<br>
<br>
<b>Type of Remote or Hybrid Work Arrangement, if applicable:</b> Hybrid - This position may work fully in-person, but a hybrid schedule is an option if desired after successful completion of the probationary/onboarding period, or sooner if approved by the supervisor.</div><div><b><br>
Special Instructions: </b>For full consideration, must include a resume and a cover letter as part of your application.</div><div><b><br>
Department Marketing Statement:</b></div><div>
Instructional Development, part of Academic Affairs Information Technology (AAIT), supports the university&rsquo;s academic and instructional mission by delivering reliable and integrated technology services that enhance teaching, learning, and academic administration. As a service organization, AAIT provides technology services for General Assignment classrooms, departmental classrooms, and computer labs, along with campus-wide instructional technologies and audio-visual and video production services. AAIT also supports the technology needs of senior campus leadership, Academic Affairs offices, the Academic Senate, and core academic administrative systems. Working in collaboration with campus IT partners and units, AAIT ensures that faculty, staff, and students have access to dependable technologies and services that support diverse disciplines, teaching approaches, and learning environments.</div><div></div><div><b><br>
Benefits of Belonging</b></div><div>
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC</div><div></div><div><b><br>
Brief Summary of Job Duties:</b><br>
<br>
Under the direction of the Director of Instructional Support, manages the Academic Affairs IT Classroom A/V Services Office. Coordinates with faculty, staff and relevant stakeholders to provide support for instruction and instructional related activities. Oversees the coordination of real-time technical support for ~275 instructional spaces on campus. Hires, trains and manages career and student staff who advise faculty and staff on best practices for the effective use of audio/visual and computer resources for instruction. Advises and assists the Director of Instructional Support on best practices, staffing and general operations.</div><div><b><br>
Required Qualifications:</b></div><br>
<div></div><ul><li>
Bachelor's Degree in related area or equivalent combination of education and experience.</li><li>
4+ years experience in a related/equivalent area.</li><li>
4+ years experience of strong technical skills with experience in Mac and PC platforms, web development, online conferencing, multimedia, presentation tools, and emerging technologies.</li><li>
4+ years demonstrated experience using solid communication and interpersonal skills to communicate effectively verbally and in writing.</li><li>
2+ years demonstrated experience in supervisory and leadership techniques,<b> </b>with a proven ability to train, schedule, and evaluate the performance of staff and students.</li></ul><div></div><div><b><br>
Preferred Qualifications:</b></div><br>
<div></div><ul><li>
Demonstrated experience using strong organizational and project management skills.</li><li>
Proven advanced knowledge of technical requirements of events and the technical requirements to execute projects.</li><li>
Experience in a higher education or equivalent setting.</li></ul><div></div><div><b><br>
Special Conditions of Employment:</b></div><br>
<ul><li>
Satisfactory criminal history background check</li></ul><div><b><br>
Misconduct Disclosure Requirement:</b><br>
As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.<br>
<br>
&ldquo;Misconduct&rdquo; means any violation of the policies governing employee conduct at the applicant&rsquo;s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC&rsquo;s policies addressing some forms of misconduct:<br>
<br>
UC Sexual Violence and Sexual Harassment Policy<br>
UC Anti-Discrimination Policy<br>
Abusive Conduct in the Workplace<br>
<br>
<b>Job Functions and Percentages of Time:</b></div><p><b>
Managerial &amp; Administrative (60%):</b> Directs the technical support response for approximately 275 classrooms, including general assignment classrooms, departmentally managed classrooms and instructional computer labs. Directly supervises a specialized team of 5 career staff and indirectly supervises approximately 30 student assistants tasked with providing daily technical support to users across campus. Sets goals, and conducts performance evaluations for all direct reports. Recommends and implements best practices for instructional support across all instructional spaces. Advises on departmental best practices including hours of operation, staffing policies, and shipping &amp; receiving. Assigns duties to career, casual, and student staff to ensure a smooth delivery of services to the campus community. Advises on operational procedures for hardware maintenance, software imaging in labs and proactive classroom checks. Consults with the Director of Instructional Support in regards to classroom technology replacement and Tier 2 support for all instructional spaces.</p><p><b>
Fiscal Management &amp; Strategic Planning (20%): </b>Works with the Director of Instructional Support to develop and manage the Classroom A/V Services Budget. Directly contributes to the development, justification and submission of the annual budget request for the Classroom A/V Services Office. Reviews and approves purchases for submission to the Director of Instructional Support. Advises on annual staffing budget, plans staffing schedule to adhere to budget without leaving gaps in service. Supervises and analyses the collection of instructional technology usage data across instructional spaces. Leverages data to advise leadership on emerging trends in faculty demand.</p><p><b>
Training and Consultation (20%):</b> Coordinates onboarding and training of student staff. Supervises and trains staff who instruct faculty, staff and students on the effective use of equipment to improve instruction. Provides information to faculty, staff and students regarding instructional support resources. Develops user guides, instructional materials, procedure manuals and other documentation as required.</p><div><b>
UC Vaccination Programs Policy:</b><br>
<br>
As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.<br>
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.<br>
<br>
For more information, please visit University of California Policy on Vaccinations &ndash; https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy<br>
<br>
<ul><li>Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.</li></ul><br>
<b>
Equal Employment Opportunity:</b><br>
<br>
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.<br>
<br>
<b>Reasonable Accommodations:</b><br>
<br>
The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.<br>
<br>
<b>Privacy Notification Statement</b><br>
<br>
Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures<br>
<br>
<b>Application Status:</b> If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.</div></div></div></div>

Classroom AV Services Manager

<div><h2 class="jobSectionHeader"><b>Job Posting Details</b></h2><p></p><div><div><div><br>
</div><div><b>Payroll Title:</b> FINANCIAL ANL SUPV 2</div><div><b>
Job Code: </b>7123</div><div><b>
Job Open Date: </b>2/27/26</div><div><b>
Application Review Begins: </b>3/16/26</div><div><b>
Department Code (Name):</b> CENT (Housing, Dining, &amp; Auxiliary Enterprises)</div><div><b>
Percentage of Time: </b>100%</div><div><b>
Union Code (Name): </b>99 Non represented</div><div><b>
Employee Class (Appointment Type): </b>Staff: Career</div><div><b>
FLSA Status: </b>Exempt</div><div><b>
Salary Grade: </b>MSP/24</div><div><b>
Pay Rate/Range:</b> The budgeted salary range that the University reasonably expects to pay for this position is $97,200 - $139,600/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $97,200 to $182,000/year.</div><div><b>
Work Location: </b>De La Guerra Complex - Building 1501</div><div><b>
Working Days and Hours</b>: M-F, 8:00-5:00</div><div><b>
Benefits Eligibility: </b>Full Benefits</div><div><b>
Type of Remote or Hybrid Work Arrangement, if applicable:</b> Hybrid</div><div><b>
Special Instructions: </b>For full consideration, please include a resume and a cover letter as part of your application.</div><p></p><div><b><br>
Department Marketing Statement:</b></div><p>
Housing, Dining &amp; Auxiliary Enterprises houses 10,000 students, faculty and family residents on campus, provides support services for 9,300 students residing in the communities adjacent to the campus, serves 21,000 customers daily in its retail and board dining programs, manages the UCSB Campus Store and University Center, hosts 150,000 guests annually for conferences and meetings, manages a major events center (Events Center), and oversees the administration of transportation, parking and fleet services. HDAE employs 600+ full-time employees and 1,800 student employees. HDAE maintains a physical plant of more than 3 million square feet of buildings and 250 acres of grounds and landscaping.</p><div><b>
Benefits of Belonging</b></div><p>
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC</p><div><b>
Brief Summary of Job Duties:</b></div><p>
Under the general direction of the Director of Business &amp; Financial Planning, the Assistant Director leads the team of financial support functions for key service departments within Housing, Dining &amp; Auxiliary Enterprises (HDAE). Acts as the principal financial services officer for HDAE, providing both routine accounting services, ad hoc cost/benefit and feasibility analysis. Utilizing wide-ranging experience, uses professional concepts and organizational objectives to resolve complex issues with organization-wide impact in creative and effective ways. Works on complex issues with little or no precedent where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgement in selecting methods, techniques, and evaluation criteria for obtaining results. Is considered a subject matter expert. Oversees HDAE Vault Operations and the campus Access Card program. Directly supervises three career staff, indirectly supervises two career staff and approximately 10 student workers. Distributes and develops work assignments and makes recommendations on personnel related actions. Ensures accountability and provides direction according to policy and departmental goals and objectives. Leads, directs, initiates, designs, and provides analytical studies, summary reports, and background materials to department executives and managers on proposed organization or university policies. These policies may impact resources, staff salary funding, organization-wide budget management, budget, accounting process, and best practices for financial and other resources Responsible for providing budget management and analytical support for highly complex budget, financial, and resource projects dealing directly with department managers and/or outside constituents for HDAE management of HDAE MOU's and assessments with various campus departments.</p><div><b>
Required Qualifications:</b></div><ul><li>
Bachelor's Degree in related area and /or equivalent experience / training.</li><li>
4-6 years of extensive experience with financial policies, practices and systems, budgeting and reporting techniques, accounting and bookkeeping.</li><li>
1-3 years of supervisory/leadership experience</li><li>
Extensive knowledge of finance policies, practices and systems, budgeting and reporting techniques, accounting and bookkeeping</li><li>
Solid understanding of financial and resource planning concepts as well as how to control organizational budgeting.</li><li>
Demonstrated ability to effectively communicate both verbally and in writing</li><li>
Ability to act as a strategic business leader for Department managers and stakeholders</li><li>
Ability to prepare and present materials to internal and external constituents</li><li>
Advanced skills in the use of spreadsheet and database software.</li><li>
Thorough knowledge and understanding of internal control practices and their impact on protecting resources</li><li>
Leadership skills to provide guidance, coaching and mentoring to professional and support staff.</li></ul><p></p><div><b><br>
Preferred Qualifications:</b></div><ul><li>
3+ years experience with analyzing, revising, and developing processes to establish and maintain strong internal controls.</li><li>
3+ years experience with UC's accounting, purchasing, travel and entertainment policies</li><li>
3+ years experience with UCSB&rsquo;s online financial systems</li></ul><p></p><div><b><br>
Special Conditions of Employment:</b></div><ul><li>
Satisfactory criminal history background check</li><li>
UCSB is a Tobacco-Free environment</li></ul><p></p><div><b><br>
Misconduct Disclosure Requirement:</b></div><div>
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.</div><p></p><div><br>
&ldquo;Misconduct&rdquo; means any violation of the policies or laws governing conduct at the applicant&rsquo;s previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC&rsquo;s policies addressing some forms of misconduct:</div><div>
UC Sexual Violence and Sexual Harassment Policy</div><div>
UC Anti-Discrimination Policy</div><div>
Abusive Conduct in the Workplace</div><p></p><div><b><br>
Job Functions and Percentages of Time:</b></div><p></p><div><b><br>
Supervision - 50%</b></div><div></div><div><br>
Responsible for the recruitment and selection of unit career and student staff. Provides training, coaching, development, evaluation, and direction of work conducted by the team performing day-to-day accounting and financial functions. Manages and oversees financial accounting &amp; support operations. Directly supervises three career staff, and indirectly supervises two career staff.</div><p></p><div><br>
Ensures efficient financial operations. Advises Business &amp; Financial Planning unit and HDAE departments on the interpretation of policies, and resolves problems as subject matter expert. Supervises and oversees accounts payable and procurement operations including oversight of work product and organization of work flow, management of student activity accounts, financial reporting, procurement and payment, student training, summer programs, start up and fiscal close. Documents procedures for financial activities and makes adjustments to ensure operational effectiveness. Interprets related policies and advises staff accordingly. Ensures that the appropriate internal controls are identified, maintained and strengthened to protect department and University resources. Establishes unit and individual goals and objectives and conducts annual performance evaluations. In collaboration with staff, defines individual professional development plans to meet department and employee needs and expectations.</div><p></p><div><br>
Manages and oversees HDAE Vault operations, providing analysis and knowledge of departmental and campus policies and procedures. Ensures the safekeeping and handling of over $3M per year in cash bags and deposits in the HDAE Vault room. Ensures proper internal controls and separation of duties are followed, and ensures the unit is in compliance with internal audit requirements and university policies.</div><p></p><div><br>
Oversees all aspects of the Access Card Program including management of the Access Desk, card production, distribution, and financial reconciliation. Assists the Financial Analyst with dispute resolution involving eligibility for card use, and other escalated card issues.</div><p><b>
Financial Management - 45%</b></p><p>
Financial Oversight and Compliance:</p><div>
Oversees a complex financial portfolio with a $20M operating budget and $25M in annual expenditures. Acts as the primary authority on cost principles and audit standards, designing internal controls and separation of duties to ensure the timely detection and correction of ledger errors. Conducts financial planning and meets budget goals. Provides effective leadership, management, and quality control over the department's high volume accounting transactions which include accounts payable operations, procurement, reconciliation, financial support and analysis for individual units within HDAE. Designs and implements practices and procedures which validate, assure accuracy, and provide for timely detection and correction of errors in processing and journalizing thousands of transactions against the campus general ledger. Works with all members of the HDAE Business &amp; Financial Planning team, campus Business &amp; Financial Services, and the Office of Budget &amp; Planning. Provides leadership, customer service and suitable separation of duties and internal controls on the approval and payment of a high volume of invoices received annually on low-value, high-value, and vendor blanket purchase contracts. Serves as the department's principal liaison with central accounting staff. Gathers, analyzes, prepares information, and summarizes recommendations for financial and/or resource plans, including annual resource allocation approaches, trended future requirements, operating forecasts, sources and uses. Examples include generating, modifying, and conceiving of new financial or other resource reports, or analyzing and forecasting budgets. Provides analytical support for complex budget, financial, and/or resource analysis.</div><div></div><div><br>
Major Maintenance Management:</div><div>
Collaborates with all unit Directors to manage an annual major maintenance budget of $3-5 million. Oversees Financial Analyst responsible for preparing annual and project-specific budgets, tracking expenses, reconciling insurance claims, and delivering monthly management reporting and forecasts. Develops efficient workflow tools, analyzes key performance metrics, and coordinates with utility vendors to manage accounts and business processes.</div><p></p><div><br>
Strategic Planning &amp; Analysis:</div><div>
Serves as a key advisor to HDAE leadership on long-term resource allocation and infrastructure optimization. Leads the annual internal budget call and serves as the principal liaison to central accounting. Develops advanced operating forecasts, conceives new financial reporting models, and provides analytical support for complex budget scenarios and emerging business issues.</div><p></p><div><br>
Operational Leadership:<br>
Provides direction over high-volume accounting operations, including accounts payable, procurement, and payroll validation. Exercises final signature authority and manages interdepartmental recharges and cost transfers. Oversees the professional development of fiscal operations staff, establishing streamlined procedures for invoice processing and travel reimbursements to ensure mission alignment.</div><p></p><div><b><br>
HDAE MOU's &amp; Assessments - 5%</b></div><div></div><div><br>
Working with the HDAE Director of Business &amp; Financial Planning and other unit directors, manages HDAE MOU's &amp; Assessments for campus services. Ensures MOU's are updated in a timely manner and are in place each year. Partners with various campus departments to coordinate accurate and timely cost transfers. Conducts monthly reviews of all external charges to HDAE.</div><p></p><div><b><br>
UC Vaccination Programs Policy:</b></div><div>
As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.</div><div>
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.</div><p></p><div><br>
For more information, please visit:</div><p></p><ul><li><br>
UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information</li><li>University of California Policy on Vaccinations &ndash; https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy</li></ul><p></p><ul><li><br>
Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.</li></ul><p></p><div><b><br>
Equal Employment Opportunity:</b></div><div>
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.</div><p></p><div><b><br>
Reasonable Accommodations:</b></div><div>
The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.</div><p></p><div><b><br>
Privacy Notification Statement</b></div><div>
Privacy Notification Statement and Notice of Availability of the UCSB Annual Security Report Disclosures</div><p></p><div><b><br>
Application Status:</b> <b>If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.</b></div></div></div></div>

Assistant Director, Business & Financial Planning

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Assistant Director, Business & Financial Planning