Qureos Mentor

University of Minnesota

<div>Required Qualifications<ul><li>
Two (2) years relevant experience or education in large food operations or quantity food production.</li><li>
Ability to accurately perform recipe conversion calculations</li><li>
Ability to read, write, and communicate in English</li><li>
Ability to meet the physical requirements of the assignment.</li></ul>
Preferred Skills<ul><li>
Proficient in verbal communication, written communication and accurate record keeping</li><li>
Proficient at multitasking while organizing, planning and prioritizing work</li></ul>
Bargaining unit consideration begins on 3/12/2026 and ends on 3/20/2026
Organization Overview 
 
UMD Dining Services provides diverse and high-quality dining options across campus, including Superior Dining, our all-you-care-to-eat residential dining center, and a Food Court with five unique concepts&mdash;Subs &amp; Wraps, Burgers, Pizza, Burritos, and Grab &amp; Go. We also operate Northern Shores Coffee Shop, two dining kiosks, and a full-service restaurant, along with catering services for campus events. Dining Services focuses on providing diverse food options, sustainability efforts, and quality service to the campus community. 
 
Job Duties:<ul><li>
Prepare and serve food, following established food handling procedures.</li><li>
Operate and clean various kitchen equipment, including dish machines and pulpers.</li><li>
Maintain clean and sanitary work areas.</li><li>
Dishwashing</li><li>
Work collaboratively with a diverse group of team members including students.</li><li>
Communicate and inform the supervisor of operational issues.</li><li>
Lead worker responsibilities: Handle customer service, orient and train team members, assign tasks in the area of responsibility.</li></ul>
These examples do not include all possible responsibilities in this work and do not limit the assignment of related responsibilities in any position of this class or assignment of responsibilities performed by a lower classification.
 
 
Dining Services retains the right to change or assign other duties to this position to assist in all areas of Dining Operations based on business needs.
 
 
Goal 2: Commitment to Diversity and Inclusion<ul><li>
Goal 2 started in 2010 to advance equity, diversity, inclusiveness, and social justice within the campus community.</li></ul>
Compensation Overview of the Position<ul><li>
Full-time, Regular</li><li>
Starting wage<ul><li><ul><li>$22.67 per hour</li></ul></li></ul></li><li>
40 hours a week, 10-months per year<ul><li><ul><li>Schedule is based on business needs</li></ul></li></ul></li><li>
Teamsters Union Job Classification</li><li>
Benefits eligible<ul><li><ul><li>Health insurance, dental insurance, short-term disability, long-term disability, flex spending, etc.</li></ul></li></ul></li><li>
Regent Scholarship<ul><li><ul><li>free tuition for a first degree, discounted schooling for additional degrees or grad school</li></ul></li></ul></li><li>
The successful completion of a background check is required. However, criminal convictions do not automatically disqualify finalists from employment.</li></ul>
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.
Additional documents may be attached after application by accessing your &quot;My Job Applications&quot; page and uploading documents in the &quot;My Cover Letters and Attachments&quot; section.
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
University of Minnesota, Duluth (UMD)
The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Report's &quot;America's Best Colleges&quot; issue.
Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD's many research institutes and labs.
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America&rsquo;s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).</div>

Senior Food Service Worker

<div>Required Qualifications:<ul><li>
Bachelor's degree in accounting, finance, or related field with a strong analytical component and 2 years of related experience OR equivalent combination of education and experience to total six years.</li><li>
Experience with Microsoft Word and Excel.</li><li>
Functional knowledge and experience with principles, practices and techniques in fiscal documents in two or more of the following:<ul><li>
compiling information for financial reports;</li><li>
approving financial transactions;</li><li>
preparing processing and maintaining payroll documents;</li><li>
completing complex financial documents (orders, receipts, invoices) and reconciling for accuracy;</li><li>
performing accounts receivable and/or accounts payable functions.</li></ul></li></ul> 
Preferred Qualifications:<ul><li>
Experience performing successfully in a position that requires strong attention to detail and the ability to handle high volume transactions.</li><li>
Experience with University financial systems, HRMS (PeopleSoft), EFS (Enterprise Financial Systems), EGMS (Electronic Grants Management System) and ECRT (effort certification system).</li><li>
Experience organizing multiple projects and interrelated Financial activities.</li><li>
Experience interpreting, presenting and analyzing information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials to faculty, staff and students.</li><li>
Experience making educated, independent decisions during the course of assigned work duties.</li><li>
Experience as a contributing member of a team.</li><li>
Experience consistently meeting deadlines in a fast-paced environment. Customer service experience.</li><li>
Knowledge of terms and conditions for sponsored projects.</li><li>
Knowledge of financial issues related to clinical services.</li></ul> 
Overview:
This position supports the faculty, department chairs and the Center leadership in pursuit of their academic mission. Under the direction of the Finance Manager, the individual hired will partner with assigned accounting staff members to deliver services to departments within the Clinical Neuroscience Administrative Center. 
 
Work Schedule/Hours: Hybrid, Monday - Friday, 8:00am - 4:30pm
45% - Sponsored Project Accounting:<ul><li>
Perform post-award sponsored project activities, which include rebudgeting requests and no-cost extensions.</li><li>
Monitor spending over the life of the grant; review and approve expenditures; perform budget control and effort reporting.</li><li>
Determine appropriate payroll percentages for labor charging and effort certification, and make changes to faculty distribution allocations, when needed.</li><li>
Prepare monthly reports in ART (an AHC application) and review with Accountant II monthly as well as prepare income/expense forecasts and trend analysis.</li><li>
Meet on a regular basis with supervisors, administrators, principal investigators, and other staff to review financial status and to resolve accounting issues.</li><li>
Monitor accounts receivable.</li><li>
Close grant years, fiscal years, and projects and resolve issues with SPA (Sponsored Projects Administration).</li><li>
Provide departmental staff information on expenditure requirements and policy.</li><li>
Assist with quarterly effort certification process.</li><li>
Work with faculty to resolve discrepancies and ensure timeliness of reporting.</li><li>
Audit and approve financial purchasing and adjusting transactions on assigned sponsored projects.</li></ul> 
45% - Non-Sponsored/Departmental Operations Accounting, Analysis &amp; Reporting:<ul><li>
Forecasting and analysis of areas of business in the department.</li><li>
Work with faculty/management to develop financial plans.</li><li>
Generate standard reports incorporating accruals and projections.</li><li>
Coordinate Chart of Accounts for review requests for adherence to University policy and Center standards, activate revenue/expense on chart strings, set up combo codes for payroll, and establish new optional chart fields.</li><li>
Track compliance and resolve issues between unit, college and central administration.</li><li>
Assist with assigned departments' development of the annual budget preparation and entry.</li><li>
Audit and approve financial purchasing and adjusting transactions for assigned departmental chartstrings.</li></ul> 
10% - Actively participate in professional development activities including:<ul><li>
Serve as Center expert on assigned policies.</li><li>
Serve on Center-wide or University-wide projects.</li><li>
Identify and help make improvements to local business processes.</li><li>
Actively participate in work team.</li><li>
Attend University financial training or conferences.</li></ul> 
*Please note that the University's financial systems require training and demonstrated proficiency before access will be granted to those systems.* 
The Clinical Neuroscience Administrative Center collectively supports the departments of Neurology, Neurosurgery, Rehabilitation Medicine, and Psychiatry &amp; Behavioral Sciences.
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your &quot;My Job Applications&quot; page and uploading documents in the &quot;My Cover Letters and Attachments&quot; section.
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America&rsquo;s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).</div>

Staff Accountant

<div>Required Qualifications:<ul><li>
BA/BS with major in accounting, finance or business administration plus at least four years of accounting/ administrative experience, or related education and experience to total eight years.</li><li>
Strong technical, problem solving and process improvement skills.</li><li>
Analysis skills; ability to gather, organize and present data in a meaningful way.</li><li>
Demonstrated ability to provide excellent customer service.</li><li>
Must have excellent critical thinking, decision-making, and communications skills.</li><li>
Ability to interact with people of all responsibility levels within and external to the U of M.</li><li>
Proficiency with relevant computer programs including Word, Excel and Adobe.</li></ul> 
Preferred Qualifications:<ul><li>
Current or past grant-related work in an academic setting.</li><li>
Understanding of federal and University regulations governing research.</li><li>
Familiarity with Clinical Research and/or Clinical Trials.</li><li>
University of Minnesota Certified Approver.</li><li>
Experience with University systems such as PeopleSoft HRMS, EFS, UM Reports, ECRT and MN-GEMS.</li></ul>
Overview: 
This Finance Professional position is a member of the Clinical Neuroscience Administrative Center's finance team which collectively supports the departments of Neurology, Neurosurgery, Rehab Med, and Psychiatry. This position will be the subject matter expert providing financial, accounting, and analytical expertise for a set of awarded sponsored projects from one or more departments. 
 
Work Schedule/Hours: Remote, Monday - Friday, 8:00am - 4:30pm 
 
This position will have three core areas of responsibility:
Partner (30%):<ul><li>
Partner with principal investigators, administrative/lab staff, and other accounting staff to provide comprehensive financial support on cost reimbursable and fixed price sponsored projects.</li><li>
Liaise between the principal investigator, Sponsored Projects Administration, Sponsored Financial Reporting, and department staff by interpreting and explaining policy and procedural requirements.</li><li>
Understand and communicate sponsor and University restrictions regarding PI/staff eligibility, cost sharing, sponsor restrictions, award terms, etc.</li><li>
Provide support and recommendations regarding administrative requests to the sponsor such as submission of re-budget requests, no-cost extension letters, changes to key personnel, requests for carryover of unspent funds, budget short falls/overruns, as well as subaward activity (e.g. contract set up and amendments).</li><li>
Advise, draft, or review communications sent on behalf of the principal investigator to ensure and financial integrity.</li></ul> 
Report (30%):<ul><li>
Prepare ad hoc, monthly, and annual reports of assigned grants/projects/programs for principal investigators. Reports should include detailed financial analysis to identify areas of concern, provide documentation for audit purposes, and suggest a recommend course of action to resolve any issues.</li><li>
Facilitate meetings with principal investigators as necessary/requested to discuss award status and advise on related accounting matters.</li></ul> 
Monitor (20%)<ul><li>
Communicate regularly with principal investigators regarding necessary distribution changes and cost transfers. Process necessary corrections in a timely fashion.</li><li>
Coordinate effort certification for assigned faculty and grants.</li><li>
Monitor awards for compliance concerns (FCOI, RCR, Other Support documentation, use of human subjects or vertebrate animals, etc.).</li><li>
Monitor, audit and approve/deny expenditures on assigned sponsored and non-sponsored accounts based on administrative requirements of the University and sponsor.</li></ul> 
Responsibilities not listed above (20%):<ul><li>
Manage data in the awards database; run reports and queries as needed.</li><li>
Represent the Center on various committees to share expertise, aid in decision making and communicate information back to the team.</li><li>
Continue professional development by engaging with relevant courses, workshops, seminars, and training opportunities to stay abreast of evolving practices and policies.</li><li>
Special assignments and projects as assigned by the Finance Manager or Finance Director.</li></ul>
The Clinical Neuroscience Administrative Center collectively supports the departments of Neurology, Neurosurgery, Rehabilitation Medicine, and Psychiatry &amp; Behavioral Sciences.
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your &quot;My Job Applications&quot; page and uploading documents in the &quot;My Cover Letters and Attachments&quot; section.
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America&rsquo;s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).</div>

Lab Technician

<div>Minimum Qualifications:<ul><li>
Bachelor&rsquo;s Degree in accounting, finance, or related field and four years of professional accounting experience and/or an equivalent combination of education and experience equal to eight (8) years. Additional relevant work experience may be substituted for the degree.</li><li>
Strong written and oral communication skills.</li><li>
Experience in proposal preparation and managing sponsored and non-sponsored accounts. Experience in spreadsheet development.</li><li>
Able to work independently and as part of a finance team.</li></ul>
Preferred Qualifications:<ul><li>
Experience working in higher education or a similar academic environment.</li><li>
Certified Approver or ability to obtain certified approver status within a designated timeframe. Experience with MN-GEMS, ECRT and PeopleSoft Financials</li><li>
Able to identify many variables with many options and explain various outcomes of each situation. Demonstrated ability to manage multiple tasks</li><li>
Ability to provide excellent customer service while maintaining compliance with University and federal policies and procedures.</li></ul>
Finance Professional 3: Finance Generalist 
This position works in the College of Food, Agricultural and Natural Resource Sciences (CFANS) in a shared services role for the Finance and Budget office in support of various academic, administrative, and programmatic units. This position is responsible for performing complex professional accounting requiring the application of general accounting principles and University policies. 
 
Responsibilities include developing project and department budgets; preparation of grant proposal administrative and budget related submission documents; interpreting grant and contract regulations; preparing financial reports for internal and external audiences; researching the source and cause of discrepancies in accounting systems; maintaining the integrity of accounting systems and the chart of accounts; developing financial projections; and approving financial transactions.
Hybrid environment; Twin Cities commutable
Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a STEM OPT training program. 
 
Major Areas of Accountability: 
Grants Management 45%<ul><li>
Assist Faculty and other principal and co- investigators on grant proposals, budget development and MN-GEMS preparation/approval and routing for sponsored projects.</li><li>
Works closely with Sponsored Projects Administration and Sponsored Financial Reporting to set up grants and subcontracts and close out of grants.</li><li>
Regular communication with faculty providing budget expertise, financial reporting and policy and procedure interpretation for sponsored projects.</li><li>
Analyze issues related to a specific grant, PI, type of charge; make recommendations to ameliorate the issues.</li><li>
Facilitates the Effort Certification process and applies approvals.</li></ul>
Financial Management 40%<ul><li>
Approve and monitor allowable and allocable expense documents, following agency/federal guidelines and University policies and procedures; approve and process sponsored project re-budgeting in the PeopleSoft Enterprise Financial System.</li><li>
Prepares ad hoc reports of sponsored and non-sponsored funds as requested by departmental administration and faculty; analyze trends and make projections for future funding and expenditures.</li><li>
Maintain chart of accounts.</li><li>
Ensures that non-sponsored accounts are appropriately managed within the assigned college units. Manages O&amp;M, State Special, research and extension, sales &amp; services, unrestricted, and UM Foundation accounts.</li><li>
Works within the team to provide information and coaching to ensure consistent process and communications.</li><li>
Approve financial transactions.</li><li>
Reviews transactions ensuring that any variances are explained and appropriately handled. Work closely with the other financial staff as necessary to resolve issues.</li></ul>
Annual Budget Development/Planning 10%<ul><li>
Develops annual budget plan, and completion of recap budget tool data entry.</li><li>
Prepares entry of budget into the EFS financial system. Administration and Other Duties 5%</li><li>
Continue professional development through attendance of courses, workshops, seminars, and other meetings.</li><li>
Other duties as assigned, to include project work at request of supervisor or finance leadership</li><li>
Demonstrates ethical behavior in the conduct of all position responsibilities.</li></ul>
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your &quot;My Job Applications&quot; page and uploading documents in the &quot;My Cover Letters and Attachments&quot; section.
Resume required and cover letter preferred.
Priority Deadline Note: The application review will begin on April 2, 2026.
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America&rsquo;s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).</div>

Finance Professional 3: Finance Generalist

<div>Required Qualifications<ul><li>
BA/BS degree with at least two years of related experience or a combination of education and related work experience equal to six years.</li><li>
Demonstrated relational skills, involving collaboration, teamwork, and consultation.</li><li>
Consistent communication skills, both written and verba.</li><li>
Experience working independently using strong organizational skills, including managing multiple tasks effectively and keeping track of deadlines.</li><li>
Proven problem-solving skills.</li></ul>
Preferred Qualifications<ul><li>
Four years of experience in coordination of substantive project or program in higher education.</li><li>
Familiarity with UMN systems, operations, and human resource policies.</li><li>
Systems to include: Qualtrics, Canvas, Survey Monkey.</li><li>
Experience working with budgets and contracts.</li><li>
Experience in program coordination and leadership.</li><li>
Familiarity with child welfare.</li><li>
Experience with Google Workspace (Google Drive/Shared Drives).</li></ul>
Position Overview
The Administrative Operations Specialist (Administrative Associate 2, 8208A2) is a 1.0 FTE employee at the Multidisciplinary Institute for Child Welfare (MICW), which houses several dynamic research and training entities, including The Center for Advanced Studies in Child Welfare (CASCW), the Minnesota Linking Information for Kids (Minn-LInK) project, and the Minnesota Child Welfare Training Academy (MNCWTA).
This position provides daily administrative support to the Operations team and the Evaluation and Certification team. Key responsibilities include assisting with human resources processes such as hiring, managing time approvals for approximately 40 temporary and casual employees, and coordinating onboarding and offboarding with the MICW Operations Manager and Department of Children, Youth, and Families (DCYF) administrative staff. The role also collaborates closely with the Evaluation and Certification team to facilitate survey distribution and support the certification process. Success in this position requires strong attention to detail, knowledge of project management practices, familiarity with HR procedures, and the ability to communicate effectively across multidisciplinary teams.
This position will report to the Operations Manager in MICW and will be provided with task supervision by the Evaluation and Certification Supervisor at the MNCWTA. The person hired for this role will be located off campus at the Minnesota Child Welfare Training Academy, which is in Roseville, just two miles north of the St. Paul Campus.
The University of Minnesota encourages a healthy work life balance for employees. CEHD is committed to an excellent employee experience, offering a flexible work environment that meets the needs of students, staff, faculty, and the communities we serve. Flexible work arrangements may include flexibility in schedule and/or work location. Please note that 100% remote work requires approval prior to offer.
Job Responsibilities
Evaluation and Certification Team Support (40%)<ul><li>
Provide administrative support to the team.</li><li>
Develop systems and tools to improve efficiency in evaluation and certification administration.</li><li>
Maintain ongoing tracking of evaluation and certification activities, including proposals, awards, compliance requirements, staff training, and development requests.</li><li>
Assist in the management and posting of announcements for learner cohorts.</li></ul>
Community Trainer Support (20%)<ul><li>
Maintain records for temporary and casual appointments in coordination with MICW Operations Manager.</li><li>
Track spending against the budget and summarize trends to inform staffing decisions and departmental needs.</li><li>
Prepare quarterly financial reports to support contract-year fiscal oversight.</li><li>
Review and approve timesheets and travel expenses in line with organizational policies, providing guidance as needed.</li><li>
Maintain policy materials and resources for trainers and subject matter experts.</li><li>
Develop and communicate administrative processes and workflows that align with institutional policies.</li><li>
Build and maintain relationships with MNCWTA staff, temp/casual community trainers and subject matter experts.</li><li>
Provide general administrative support to MNCWTA staff, temp/casual community trainers and subject matter experts as needed.</li></ul>
HR Support (30%)<ul><li>
Collaborate with the MICW Operations Manager to resolve personnel issues and manage HR processes.</li><li>
Assist in hiring activities by drafting job descriptions, selection criteria, and maintaining search materials.</li><li>
Manage job postings in collaboration with SSW HR.</li><li>
Serve as liaison regarding recruiting between MNCWTA and the SSW HR team.</li><li>
Support hiring managers and search committee chairs through the hiring and onboarding process by reviewing applicants, coordinating onboarding tasks, and communicating with candidates.</li><li>
Manage and evaluate onboarding and offboarding processes, materials, and trainings to ensure efficient transitions for all employees in close collaboration with SSW HR.</li></ul>
General Administration (10%)<ul><li>
Refine administrative processes and policies with Operations Manager and other MNCWTA administrative staff.</li><li>
Provide backup support for phones, front desk, and other administrative duties.</li><li>
Attend monthly Academy All Staff meetings.</li><li>
Attend CASCW, Operations, SSW, and Evaluation and Certification team meetings.</li><li>
Participate in weekly supervision.</li><li>
Participate in other meetings and/or activities as assigned.</li></ul>
Institute Overview
The Multidisciplinary Institute for Child Welfare (MICW) is a new organizing structure housing several dynamic research and training entities, including The Center for Advanced Studies in Child Welfare (CASCW), the Minnesota Linking Information for Kids (Minn-LInK) project, and the Minnesota Child Welfare Training Academy (MNCWTA). Each entity is grant-funded and self-sustaining. During an early phase of strategic planning for CASCW in 2024, the creation of the MICW emerged as an essential task to continue to support the growth and productivity of these entities while also continuing the mission of the School of Social Work and the College of Education and Human Development as it pertains to continued community service, growth, and innovation.
The Center for Advanced Studies in Child Welfare (CASCW) is a research and training center located within the School of Social Work in the College of Education and Human Development on the St. Paul campus of the University of Minnesota. CASCW supports the education and training of public child welfare professionals; identifies and examines effective child welfare practice methods, informs the public and policy makers about various child welfare issues, and incorporates research and evaluation findings into the School of Social Work curriculum.
Minn-LInK, an incredibly rich resource within the University and across the state of Minnesota, is an interdisciplinary, integrated, administrative data project used for research and evaluation projects aimed at understanding the experiences and outcomes of children, youth, and families who are multi-system involved. Minn-LInK staff provide research services to internal and external partners through grants and agreements.
The MNCWTA is a partnership between the University&rsquo;s MICW and the MN Department of Children, Youth, and Family (DCYF). The MNCWTA is responsible for the training and professional development of Minnesota&rsquo;s county and tribal child welfare frontline staff and supervisors. The mission is to train, develop, and support the skills, expertise, and well-being of Minnesota&rsquo;s child welfare workforce while nurturing a commitment to equitable child welfare practice.
Department Overview
Founded in 1917 on its Dakota homeland, the School of Social Work at the University of Minnesota &ndash; Twin Cities is part of a public, research-intensive university and one of seven administrative units in the College of Education and Human Development (CEHD). The School offers several graduate and undergraduate educational programs including: a PhD in Social Work; a Master of Social Work; a Master of Education in Youth Development Leadership; a Bachelor of Science in Youth Studies, and undergraduate minors in Family Violence Prevention, Social Justice, and Youth Studies. Underlying all these multidisciplinary programs is a social justice value base and a commitment to the most vulnerable and marginalized populations in our society. The curricula of our educational programs, and faculty research and engagement, intentionally seek to emphasize and expand anti-racist perspectives, social, economic, and racial justice, and decolonization. The School is the home to a variety of labs and centers that actively involve our students, staff, faculty, and community partners, e.g., the Youth Work Learning Lab, the Center for Advanced Studies in Child Welfare, the Center for Practice Transformation, and the Minnesota Child Welfare Training Academy, an innovative partnership with the Minnesota Department of Human Services that is funded by the state legislature to further develop equitable child welfare practices.
College Overview
The College of Education and Human Development (CEHD), the University's third largest college, contributes to a just and sustainable future through engagement with the local and global communities to enhance human learning and development at all stages of life. We know diversity is necessary to do our best work and foster our humanity. That&rsquo;s why the CEHD community is collectively dedicated to cultivating an inclusive and equitable environment, embracing and celebrating all identities of our students, staff, and faculty. These values are also a moral imperative requiring continuous proactive measures and a firm stance against prejudice, discrimination, and systemic injustice.
Applications must be submitted online. Please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
The following needs to be included for your application to be considered:<ul><li>
Cover Letter</li><li>
Resume or CV</li></ul>
Additional documents may be attached after application by accessing your &quot;My Job Applications&quot; page and uploading documents in the &quot;My Cover Letters and Attachments&quot; section.
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
This position is not eligible for visa sponsorship.
The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America&rsquo;s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).</div>

Administrative Operations Specialist

<div><ul><li>Required qualifications must be listed on resume.</li></ul>
Required Qualifications:<ul><li>
BA/BS or a combination of related education and work experience to equal four years.</li><li>
Applies knowledge and skills to a recurring task or activity with emphasis typically on precision and timeliness of execution.</li><li>
Demonstrated organizational skills with the ability to meet strict timelines.</li><li>
Commitment to a high level of confidentiality and professionalism.</li><li>
Excellent verbal and written communication skills with a demonstrated track record of clear and timely responses.</li><li>
Demonstrated ability to learn, interpret independently, and apply a variety of complex policies and procedures.</li><li>
Proficiency in the use of specific technology, including Google Applications (Gmail, Calendar, Docs, Forms, Chat) and Microsoft Office Suite (Word, Excel, PowerPoint).</li></ul>
Preferred Qualifications:<ul><li>
Experience with University of Minnesota computer systems (Emburse, EFS, Works, etc.)</li><li>
Experience working within a team environment, and contributions to the development of best practices.</li><li>
Experience with REDCap and/or Smartsheets.</li></ul>
This position provides high-level administrative and financial support to the Department of Otolaryngology&ndash;Head &amp; Neck Surgery. The role serves as a central point of coordination for 
departmental operations, including front-office support, travel and event coordination, and facilities and equipment oversight. This position requires a strong ability to prioritize work. In addition, the position supports department purchasing and financial processes by coordinating procurement activities, providing guidance to department staff on high-level purchasing procedures, reconciling expenses, maintaining vendor and purchasing documentation, and assisting faculty and staff with university financial systems and policies. This position monitors financial activity related to research and departmental initiatives and supports operational projects and events in collaboration with the Department Administrator.
This position will be performed in a hybrid work environment. Work is performed in a planned split between on-site and remote locations. The supervisor will determine the appropriate balance that meets the needs of the department and the other priorities for workplace flexibility.
Department Administrative Support- 60%<ul><li>
Independently analyze and respond to complex inquiries from faculty, staff, and external stakeholders, applying expert knowledge of departmental operations, institutional policies, and university systems to provide solutions and guidance regarding the three missions of the Department: education, research, and clinical service.</li><li>
Serve as the primary resource for faculty, residents/fellows by coordinating travel in accordance with university policies and procedures for meetings, conferences, and speaking engagements (airline reservations, hotel reservations, and meeting registration), and submit travel and miscellaneous expenses for reimbursement.</li><li>
Act as a resource for facilities management issues, copier services, and clinical courier services.</li><li>
Independently draft and prepare professional correspondence, reports, spreadsheets, and documentation; manage both internal and external records on behalf of department 
leadership.</li><li>
Manage and track memberships in professional organizations, proactively ensuring timely renewals and accurate records.</li><li>
Manage the coordination and logistical support of departmental conferences, meetings, and special events.</li><li>
Organize and maintain comprehensive records and file systems with attention to structure, accessibility, and confidentiality.</li><li>
Proactively adapt administrative approaches in response to shifting departmental priorities or programmatic changes.</li><li>
Collaborate closely with the Department Administrator for onboarding logistics for new faculty, including ordering lab coats and University of Minnesota business cards.</li><li>
Maintain a professional and friendly atmosphere at the department's main reception area.</li><li>
Oversee administrative logistical options (i.e., coordinates with the mailroom for FedEx deliveries).</li><li>
Manage departmental conference room schedules.</li><li>
Research and implement complex policies and procedures, and independently resolve problems/questions. Serve as local expert on department and UMN administrative policies and procedures.</li><li>
Coordinate special projects as assigned by the Department Administrator.</li><li>
Act as a representative of the department/administrator on specifically assigned matters.</li><li>
Oversee event-planning initiatives on behalf of the Department Administrator as assigned.</li><li>
Serve as backup to the Chair&rsquo;s Executive Assistant.</li><li>
Serve as backup to other department administrative staff as needed.</li><li>
Manage and coordinate staff events, including sign-in, name tags, food and beverage oversight, and on-site logistics.</li><li>
Management of department equipment in the department, schedule of regular 
maintenance calls as needed, and regular payment of vendors.</li><li>
Navigate complex problem-solving scenarios with independent decision-making and critical thinking.</li><li>
Represent, advocate, and lead for the needs of the department in cross-functional interactions, providing high-level support and insight.</li></ul>
Department Financial Support 40%<ul><li>
Coordinate purchases, processes, reconciliation, and resources for department-wide financial initiatives.</li><li>
Provide high-level administrative support for department-wide procurement processes, including initiating purchase requests, monitoring order status, and maintaining purchasing documentation.</li><li>
Design, develop, and provide guidance to departmental staff on purchasing procedures, reconciliation processes, and the use of university financial systems.</li><li>
Design and recommend training on the purchasing process.</li><li>
Interpret and apply university administrative policies and procedures related to procurement and financial transactions.</li><li>
Research and resolve routine purchasing questions and issues.</li><li>
Serve as local expert for UMN administrative policies and procedures.</li><li>
Manage purchasing logistics for faculty research activities by assisting with procurement requests, tracking timelines for purchases, and communicating with faculty and research support staff to ensure purchasing needs are met.</li><li>
Conduct analysis and consult with the Department Administrator and other relevant department staff on how to improve inefficiencies and effectiveness of daily unit business 
operations to best align with overall department goals.</li><li>
Provide administrative support for research-related purchasing processes, including updating financial chart strings in department systems (e.g., REDCap), coordinating with pre- and post-award staff, and tracking key deadlines related to financial activity</li><li>
Generate purchasing and expenditure reports for faculty with sponsored projects to support budget monitoring and post-award financial review processes.</li><li>
Serve as departmental administrator for the Emburse expense management system, providing guidance and support to faculty and staff using the system.</li><li>
Prepare and maintain purchase orders and related documentation, including researching vendor information and coordinating with the Department Administrator as requested.</li><li>
Oversee and coordinate vendor relationships by maintaining vendor records, facilitating contract initiation processes, and supporting vendor communication for departmental 
purchases.</li><li>
Manage the financial coordination of departmental events and special projects, including vendor coordination, purchasing logistics, and expense tracking.</li><li>
Process purchasing card (PCard) transactions and ensure timely reconciliation and documentation for department-wide expenses.</li></ul>
To learn more about the Department of Otolaryngology-Head and Neck Surgery, please visit https://med.umn.edu/ent.<h3 class="jobSectionHeader">
About the Medical School:</h3><ul><li>
Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.</li><li>
The mission of the regional campus located in Duluth is to be a national leader in improving healthcare access and outcomes in rural Minnesota and American Indian/Alaska Native (AI/AN) communities. In partnership with CentraCare, the regional campus in St. Cloud offers a wide range of patient experiences throughout students&rsquo; education in Greater Minnesota and prepares them to become exceptional clinicians and leaders for rural and immigrant populations</li><li>
Founded in 1888, the University of Minnesota Medical School has three campuses. A four-year MD program and the MD/PhD program are located on the Twin Cities campus in addition to MD programs at regional campuses in Duluth and St. Cloud.</li></ul> 
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your &quot;My Job Applications&quot; page and uploading documents in the &quot;My Cover Letters and Attachments&quot; section.
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America&rsquo;s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).</div>

Purchasing & Special Projects Coordinator (Administrative Associate 1)- Department of Otolaryngology

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