Qureos Mentor

University of Tennessee Health Science Center

<div>The Administrative Specialist provides primary HR and payroll processing support for approximately 400 employees and oversees the student/staff training programs database. This role is also responsible for managing the reservation and scheduling system for RecSports facilities, ensuring smooth operations and excellent customer service.</div>
 <div><ul><li>Collect, review, and submit HR paperwork for hires, terminations, and pay adjustments.
</li><li>Initiate background checks and report findings.
</li><li>Process raises and terminations for student employees.
</li><li>Review and submit bi-weekly payroll; resolve payroll issues.
</li><li>Maintain training database and generate labor cost reports.
</li><li>Serve as primary contact for facility reservations.
</li><li>Manage scheduling system: enter, update, and confirm bookings.
</li><li>Provide customer support and assist with event logistics and accounting.
</li><li>Assist with travel arrangements and expense tracking.
</li><li>Perform general office tasks and respond to inquiries.</li></ul></div>
 <div>Required Qualifications
<ul><li>Education: High school diploma or GED required.
</li><li>Experience: Minimum of 2 years office experience required.
</li><li>Knowledge, Skills, Abilities: Skills in Microsoft Office, strong customer service and conflict resolution abilities. 
</li></ul>Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.
Preferred Qualifications
<ul><li>Education: Associate or bachelor&rsquo;s degree preferred.
</li><li>Experience: Experience in a university setting and familiarity with DASH 
</li></ul>Work Location
<ul><li>Location: Knoxville, TN
</li>Onsite, Hybrid, or Remote: Onsite 
<li>
</li></ul>Compensation and Benefits
<ul><li>UT market range: MR 05
</li><li>Anticipated hiring range:</li> 
<li>
</li></ul>Application Instructions
To express interest, please submit an application with the noted below attachments. To be assured of full consideration, completed applications with all requested materials should be submitted on or before 5/15/26. 
<ul><li>Resume
</li><li>Cover Letter
</li>List of 3 Professional References 
<li>
</li></ul>About The College/Department/Division
 The Division of Student Life is comprised of an outstanding group of professionals who create student-centered opportunities that contribute to a transformative Volunteer Experience. These opportunities allow students to grow their skills and knowledge outside of the classroom. From health and wellness to service and engagement, we provide opportunities where students exemplify the Volunteer Spirit, inspiring others to learn, lead, and serve.
The departments and offices housed within Student Life provide the daily services our students need to thrive and plan strategically for the future of student life at UT. These departments and offices foster student engagement and leadership opportunities, prioritize the health and wellness of our students and staff, and work to enhance a sense of belonging. The division illustrates a collective effort that is greater than the sum of its parts. The departments and programs of Student Life are providing students with transformational experiences that are critical to the realization of their academic and personal aspirations.</div>

Administrative Specialist - RecSports - UTK

<div>This temporary position performs invoice processing as well as accounting, financial, and payroll support functions for the department. The Billing and Reconciliation Specialist is responsible for the coordination, verification, and reconciliation of work order and billing activities across multiple operational units, ensuring work orders and labor entries are complete, billing data is accurate, and invoices are processed in a timely manner. The role supports the full work order lifecycle, including verifying entries, resolving routine discrepancies, and ensuring work orders are complete and accurate prior to billing. This position supports charge validation and quality control processes, including verifying chargeable versus non chargeable work and ensuring proper application of labor, material, and service rates. In addition, the position provides operational and financial support through coordination, documentation management, and workflow tracking while working closely with accounting, operational teams, and customers to support accurate billing processes.</div>
 <div><ul><li>Performs accounting activities in the maintenance of financial and payroll records in accordance with established practices and procedures.
</li><li>Processes and audits accounting documents and personnel forms, including invoices, receipts, purchase orders, and procurement card transactions.
</li><li>Reviews invoices for accuracy and completeness and verifies items received against purchase documentation.
</li><li>Assists with departmental budget tracking and prepares data for general ledger posting verification.
</li><li>Works in conjunction with Purchasing and Accounts Payable to process transactions and ensure compliance with financial procedures
</li><li>Issues and manages work orders from creation through completion, ensuring accurate documentation of labor, materials, and services.
</li><li>Verifies that work order entries align with work performed and ensures proper chart of accounts usage
</li><li>Identifies and verifies chargeable versus non chargeable work orders.
</li><li>Ensures accurate labor, material, and service rate application in accordance with established billing standards.
</li><li>Reviews work order and billing data for accuracy and completeness prior to invoice processing.
</li><li>Resolves routine discrepancies related to work orders, billing entries, and customer inquiries, escalating complex issues as needed.
</li><li>Monitors open and completed work orders to ensure timely closeout and readiness for billing
</li><li>Performs quality control checks on work order data prior to invoice release.
</li><li>Supports monthly billing cycles and standard reporting activities
</li><li>Prepares timesheets and verifies time and payroll data with supervisors.
</li><li>Assists with travel requests and expense reimbursements, ensuring proper documentation and compliance.
</li><li>Coordinates service interruptions, maintenance scheduling, and workflow across operational units.
</li><li>Maintains organized systems for work orders, records, and departmental documentation.
</li><li>Provides clear and professional communication with staff, supervisors, customers, and accounting teams.
</li><li>Tracks overtime and compiles operational and financial data for reporting purposes.
</li><li>Provides backup operational and financial support and performs other duties as assigned</li></ul></div>
 <div><ul><li>Required Education :
 <ul><li>High School Diploma or GED
</li><li>Vocational or technical training in accounting, business management of business administration preferred
</li>Associates Degree in accounting, business management, or business administration preferred 
<li>
</li></ul></li></ul><ul><li>Required Experience:
<ul><li>Two (2) years of experience in administration, accounting, and/or timekeeping
</li>Five (5) years of experience in administration, accounting, and/or timekeeping preferred 
<li>
</li></ul></li></ul><ul><li>Required Knowledge, Skills, Abilities:
<ul><li>Knowledge of work order management systems.
</li><li>Knowledge of accounting, billing, and reconciliation processes
</li><li>Ability to interpret and apply chart of accounts and financial data
</li><li>Strong attention to detail and accuracy
</li><li>Ability to analyze and resolve discrepancies
</li><li>Strong organizational and time management skills.
</li><li>Effective written and verbal communication skills.
</li><li>Ability to work collaboratively across multiple departments.
</li><li>Proficiency in Microsoft Office applications including Excel 
</li></ul></li><li>Other Conditions: Valid Driver&rsquo;s license
</li><li>Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.
</li></ul>Work Location
<ul><li>University of Tennessee &ndash; Knoxville, TN Campus
</li><li>This is an on-site position
</li></ul>Compensation and Benefits
<ul><li>UT market range: MR05</li> 
<li>
</li></ul>About The College/Department/Division
UT Facilities Services is responsible for the care and keeping of more than 300 facilities and utilities systems in and around Knoxville. As the University of Tennessee Knoxville&rsquo;s largest non-academic department, team members are responsible for facilities maintenance and repair, custodial needs, landscaping and lawncare, utility work, in-house and capital construction projects, facilities planning and design, environmental initiatives, pest control, campus event services, and facilities administration functions for both the flagship campus and the agricultural institute. The Facilities Services staff provides around-the-clock coverage to ensure students, staff, faculty, and fans have a consistent and positive experience every time they step foot on Rocky Top.</div>

Temporary Billing and Reconciliation Specialist - Facilities Services - UTK

<div>The Office of Communications and Marketing at the University of Tennessee, Knoxville is currently seeking applications for a junior graphic designer to join our dynamic creative team. Our team manages the university&rsquo;s visual brand identity and editorial guidelines. The junior graphic designer assists in creating visual assets and designs various collateral for print, digital, and multimedia applications that work within the established brand guidelines. This role offers the chance to develop your skills while contributing to impactful projects that reflect the university&rsquo;s mission, vision, and values.</div>
 <div><ul><li>Creates high-quality graphics and visual designs for smaller-scale projects, such as internal communications, social media assets, and event-specific materials.
</li><li>Applies existing brand guidelines to produce design deliverables.
</li><li>Learns and applies industry standards and best practices to create cohesive and effective designs.
</li><li>Adapts and applies designs to specified formats and platform requirements, ensuring quality and adherence to brand standards.
</li><li>Expands upon or adds to library of existing brand assets
</li><li>Actively participates and contributes ideas in brainstorming and ideation sessions, Works collaboratively with team members and stakeholders to understand project goals and requirements.
</li><li>Receives and incorporates feedback on design work, using revisions as opportunities to learn and improve.
</li><li>Develops skills in presenting and explaining design concepts and solutions in a professional setting.
</li><li>Assists with additional tasks as needed to support team operations and further enhance technical and creative skills (e.g., photoshoots, print production, etc.).</li></ul></div>
 <div>Required 
Education:
<ul><li>High School Diploma and at least 2 years professional experience in Graphic Design or related field; or
</li><li>Associate's Degree and at least 1 year of professional experience in Graphic Design or related field; or
</li><li>Bachelor&rsquo;s degree 
</li></ul>Knowledge, Skills, and Abilities
<ul><li>Willingness and ability to learn and follow established brand guidelines.
</li><li>Foundational knowledge of industry-standard design software (e.g., Adobe Creative Suite, Figma).
</li><li>Basic understanding of best practices in print and digital communication, with an eagerness to deepen expertise.
</li><li>Strong written and verbal communication skills, with a focus on presenting ideas and receiving feedback constructively.
</li><li>Works independently as well as under guidance from senior team members
</li><li>Displays adaptability and maintains focus when working under time constraints or on deadlines.
</li>Ability to assist with and manage multiple projects, prioritizing tasks with support and oversight as needed. 
<li>
</li></ul>Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status
Preferred
Education: Bachelor's Degree in Graphic Design or related field
This position will support creative work applied across various channels. Basic exposure or introductory knowledge in one or more of the following areas is beneficial, with opportunities to develop further on the job:
<div>Print : Familiarity with basic print processes, file preparation, and production techniques.
</div><div>Digital : Understanding of fundamental digital design principles, responsive layouts, or beginner knowledge of CSS and UX/UI concepts.
</div><div>Multimedia : Interest or basic experience in video production, photography, or related tools (e.g., Adobe Premiere, Lightroom, After Effects). 
</div>Work Location
<ul><li>Knoxville, TN
</li><li>This is an onsite position with some hybrid work schedule flexibility
</li></ul>Compensation and Benefits
<ul><li>UT market range: MR08</li> 
<li>
</li></ul>The university offers a highly competitive benefits package that includes health insurance and retirement plans through the State of Tennessee, generous annual and sick leave accruals, longevity pay, tuition waivers and discounts, and more.
Application Instructions
For full consideration, applicants must apply electronically and submit a cover letter, resume, and a portfolio of work (link, or PDF are fine) as well the names, addresses and phone numbers of three references. A minimum of two references should be current or previous supervisors.
About The College/Department/Division
The Office of Communications and Marketing is dedicated to advancing the university&rsquo;s reputation. Staff members support the institution&rsquo;s mission and goals, promote its successes and achievements, inform and engage its stakeholders, and ensure the integrity of its brand. We craft audience-focused communications based on data, best-practices, and emerging trends.
The division comprises several cross-functional teams, employing professionals with expertise in design, development, video production, content strategy, feature writing, editing, marketing, media relations, internal communication, and special events.
Additional Information on all postings provided by UTK</div>

Junior Graphic Designer - Office of Communications and Marketing - UTK

<div>Market Range: 09
Hiring Salary: $22.77/Hourly 
JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:
The Grants and Administrative Coordinator provides advanced administrative, programmatic, and post-award grants support for the College of Dentistry&rsquo;s Bioscience Research enterprise. This position serves as a key coordinator for student research programs, departmental operations, compliance activities, and research-related events, while also managing post-award financial and regulatory responsibilities for sponsored projects. This position serves as a primary liaison between investigators, departments, and central administrative offices to ensure effective program delivery, fiscal stewardship, and regulatory compliance.</div>
 <div><div><ul><li>Manages post-award administration for sponsored research projects from award setup through closeout.
</li></ul><ul><li>Tracks expenditures for allowability, allocability, and reasonableness; resolves discrepancies and prevents deficits.
</li></ul><ul><li>Prepares and processes budget revisions, cost transfers, prior approval requests, and other post-award changes.
</li></ul><ul><li>Prepares financial reports and assist with sponsor‑required reporting deliverables, including interim and final reports as applicable.
</li></ul><ul><li>Manages all stages of the College of Dentistry Dental Student Research Award Program.
</li></ul><ul><li>Coordinates planning, development, evaluation, and execution of student research activities in support of program goals and objectives.
</li></ul><ul><li>Manages departmental administrative functions.
</li></ul><ul><li>Leads end-to-end coordination of research-related academic and programmatic events.
</li></ul><ul><li>Works closely with Marketing and Communications to design, edit, and coordinate promotional materials, newsletters, abstracts, posters, booklets, and brochures.
</li></ul><ul><li>Performs other related duties as assigned.s, and brochures.
</li></ul><ul><li>Performs other related duties as assigned .</li></ul></div></div>
 <div>EDUCATION:
High School Diploma or GED. (TRANSCRIPT REQUIRED) 
EXPERIENCE:
Five (5) years of progressively responsible experience in an academic, research, or healthcare environment, including experience coordinating programs, supporting faculty and students, and managing complex administrative processes; OR Bachelor&rsquo;s Degree and one (1) year of related experience; OR Master&rsquo;s Degree in lieu of experience. 
KNOWLEDGE, SKILLS, AND ABILITIES:
<ul><li>Knowledge of post-award grants administration, sponsored research compliance requirements, and administrative operations within a university or research environment.
</li><li>Skill in coordinating academic and research programs, managing grant-related financial tracking and reporting, and organizing multiple priorities with accuracy and attention to detail.
</li><li>Ability to work independently with sound judgment, interpret and apply policies and sponsor requirements, communicate effectively with faculty, staff, students, and external partners, maintain confidentiality, and adapt to changing priorities.
</li><li>Ability to maintain a high degree of confidentiality.</li></ul></div>

Grants and Administrative Coordinator-Bioscience Research

<div>The Communications &amp; Marketing Associate supports the development and execution of communications and marketing initiatives for the Institute of American Civics (IAC). Reporting to the Executive Director, this position collaborates with cross-functional team members to support the Institute&rsquo;s public visibility, academic programming, and civic engagement initiatives.
This role coordinates content development, digital communications, event promotion, and project tracking in alignment with university policies and brand standards. The position contributes to promoting lectures, conferences, student programs, scholarly initiatives, and external partnerships that support the Institute&rsquo;s mission.</div>
 <div>Communications &amp; Content Development
<ul><li>Drafts newsletters, announcements, press materials, and promotional content.
</li><li>Edits and formats communications to ensure clarity, consistency, and compliance with university and Institute branding standards.
</li><li>Develops content for print and digital distribution, including brochures, flyers, and web materials.
</li><li>Conducts research to support feature stories and program promotion. 
</li></ul>Digital &amp; Media Support
<ul><li>Develops and maintains social media calendars aligned with Institute programming.
</li><li>Creates and publishes content across platforms, monitors engagement, and tracks performance metrics.
</li><li>Utilizes tools such as Sprout Social and ClickUp (or similar systems) to manage campaigns and deliverables.
</li><li>Updates website content to reflect current programs and initiatives.
</li><li>Captures and curates photo and video content for digital use. 
</li></ul>Event &amp; Program Marketing
<ul><li>Assists internal teams in designing marketing campaigns for Institute programs.
</li><li>Develops presentation materials and visual assets aligned with brand standards.
</li><li>Supports marketing timelines to ensure event-related communications are delivered on schedule. 
</li></ul>Operational &amp; Logistical Support
<ul><li>Coordinates print production and vendor communications.
</li><li>Tracks project timelines and maintains organized digital archives of marketing materials.</li></ul></div>
 <div>Required Qualifications
<ul><li>Education and/Experience: Bachelor's degree in communications, marketing, journalism, public relations, or a related field preferred; or equivalent combination of education, training, and relevant professional experience.
</li><li>At least one year of general experience in communications, marketing, or digital content. Experience can be gained within paid or unpaid internships as well as volunteer work. 
</li></ul>Knowledge, Skills, Abilities
<ul><li>Knowledge of communications standards and branding principles.
</li><li>Familiarity with social media analytics and engagement metrics.
</li><li>Strong written and verbal communication skills.
</li><li>Strong organizational skills and ability to manage multiple deadlines.
</li><li>Ability to collaborate effectively within a higher education environment. 
</li></ul>Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.
Preferred Qualifications
<ul><li>Preferred experience using project management platforms (e.g., ClickUp) and social media management tools (e.g., Sprout Social) preferred.
</li><li>Preferred familiarity with event management software (e.g., Bizzabo, Cvent, or Eventbrite)
</li><li>Preferred familiarity with IAC content areas including American history, government, and civics.
</li><li>Professional experience supporting communications, marketing, or digital content initiatives preferred. 
</li></ul>Work Location
<ul><li>Location: Knoxville, TN
</li><li>Onsite 
</li></ul>Compensation and Benefits
<ul><li>UT market range: MR07
</li><li>Anticipated hiring range: $50,000-$60,0000</li><li> 
</li></ul>Application Instructions
To express interest, please submit an application with the noted below attachments. To be assured of full consideration, completed applications with all requested materials.
<ul><li>Resume
</li><li>Cover Letter 
</li></ul>About The College/Department/Division
The University of Tennessee, Knoxville is the state&rsquo;s flagship research institution, a campus of choice for outstanding undergraduates, and a premier graduate institution. As a land-grant university, it is committed to excellence in learning, scholarship, and engagement with society. 
The Baker School of Public Policy and Public Affairs was established in 2023 to honor the distinguished life and legacy of Howard H. Baker Jr., a former U.S. Senator, Senate Majority Leader, White House Chief of Staff, and Ambassador to Japan. Located in a 51,000-square-foot purpose-built facility, the Baker School evolved from the Baker Center, which for over twenty years has operated as a leading think tank producing research, public engagement programming, and student-focused initiatives. 
The Institute of American Civics (IAC) is a core component of the Baker School&rsquo;s mission, advancing civic education, civil discourse, and public engagement. Through academic programs, research initiatives, and statewide outreach, the IAC works to strengthen civic knowledge, promote viewpoint diversity, and foster constructive dialogue across differences. Its growing portfolio includes undergraduate programming, K&ndash;12 teacher professional development, and public-facing events designed to connect scholarship with practice and support a more informed and engaged citizenry. 
We are a dynamic, collaborative, and mission-driven team dedicated to advancing research, education, and public service that addresses real-world challenges at the local, state, national, and global levels. As a fast-growing and evolving organization, we value innovation, teamwork, and the contributions of each team member in moving the Baker School forward.</div>

Communications & Marketing Associate: Institute of American Civics - UTK

<div>The UT Extension office in Williamson County is currently seeking applications for a Part Time Administrative Associate to join the administration team, providing essential support to county staff and clientele. The role involves managing calendars, coordinating travel, handling expense reports, ordering supplies, maintaining office organization, and supporting various programmatic projects and events. This position reports directly to the County Director.</div>
 <div><ul><li>Answer phones, scheduling, routing requests, checking mail and e-mail errands.
</li><li>Bookkeeping including, but not limited to accounts receivable, cash deposits, accounts payable, financial accounts reconciliation, equipment inventory, time entry, annual and sick leave balances using DASH, and travel reports.
</li><li>Compile yearly calendar, schedule of events, and maintain calendar for conference room.
</li><li>Produce newsletters materials, maintain list of participants and sponsors, and complete correspondence to assist agents and programs assistants with various types of programs.
</li><li>Order office supplies and postage as needed and make sure proper care and maintenance is given to all equipment.
</li><li>Must provide leadership for a program of activities that meets the needs of all eligible clientele regardless of race, color, national origin, sex, disability, religion, or veteran status.</li></ul></div>
 <div>Required Qualifications:
<ul><li>High school graduate or equivalent.
</li><li>Office type environment work of 1-3 years.
</li><li>Prior experience or background knowledge of Extension.
</li><li>Experience working with the public.
</li>Must have a valid driver&rsquo;s license 
<li>
</li></ul>Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status. 
Knowledge, Skills, &amp; Abilities:
<ul><li>Computer knowledge (Word, Excel), typing skills and bookkeeping skills.
</li><li>Ability to self-start.
</li><li>Knowledge and ability to maintain good public relations with local community.
</li><li>General knowledge of office equipment.
</li><li>Basic knowledge of working with budgets and / or bookkeeping.
</li>Ability to multitask and maintain the county office when all other staff may be in the field serving clientele. 
<li>
</li></ul>Preferred Qualifications:
<ul><li>Classes from a community college or vocational/business school in computer and office skills are a plus.
</li>The CAP rating also a plus (this would include training in accounting, office management, office technology, and business administration). 
<li>
</li></ul>Work Location:
Williamson County Extension, Franklin, Tennessee. This is not a remote or hybrid position. 
<ul><li>
</li></ul>About UT Extension:
UT Extension provides a gateway to the University of Tennessee as the outreach unit of the Institute of Agriculture. It is a statewide educational organization, funded by federal, state and local governments, that brings research-based information about agriculture, family and consumer sciences, and resource development to the people of Tennessee where they live and work.</div>

Part-Time Administrative Support Assistant, Williamson County: UTIA

<div>The UT Extension office in Bledsoe County is currently seeking applications for an Administrative Associate to join the administration team, providing essential support to county staff and clientele. The role involves managing calendars, coordinating travel, handling expense reports, ordering supplies, maintaining office organization, and supporting various programmatic projects and events. This position reports directly to the County Director.</div>
 <div><ul><li>Answer phones, scheduling, routing requests, checking mail and e-mail errands.
</li><li>Bookkeeping including, but not limited to accounts receivable, cash deposits, accounts payable, financial accounts reconciliation, equipment inventory, time entry, annual and sick leave balances using DASH, and travel reports.
</li><li>Compile yearly calendar, schedule of events, and maintain calendar for conference room.
</li><li>Produce newsletters materials, maintain list of participants and sponsors, and complete correspondence to assist agents and programs assistants with various types of programs.
</li><li>Order office supplies and postage as needed and make sure proper care and maintenance is given to all equipment.
</li><li>Must provide leadership for a program of activities that meets the needs of all eligible clientele regardless of race, color, national origin, sex, disability, religion, or veteran status.</li></ul></div>
 <div>Required Qualifications:
<ul><li>High school graduate or equivalent.
</li><li>Office type environment work of 1-3 years.
</li><li>Prior experience or background knowledge of Extension.
</li><li>Experience working with the public.
</li>Must have a valid driver&rsquo;s license 
<li>
</li></ul>Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.
 Knowledge, Skills, &amp; Abilities:
<ul><li>Computer knowledge (Word, Excel), typing skills and bookkeeping skills.
</li><li>Ability to self-start.
</li><li>Knowledge and ability to maintain good public relations with local community.
</li><li>General knowledge of office equipment.
</li><li>Basic knowledge of working with budgets and / or bookkeeping.
</li><li>Sense of humor.
</li>Ability to multitask and maintain the county office when all other staff may be in the field serving clientele. 
<li>
</li></ul>Preferred Qualifications:
<ul><li>Classes from a community college or vocational/business school in computer and office skills are a plus.
</li>The CAP rating also a plus (this would include training in accounting, office management, office technology, and business administration). 
<li>
</li></ul>Work Location:
Onsite at the UT Extension Bledsoe County office in Pikeville, Tennessee. 
<ul><li>
</li></ul>About UT Extension:
UT Extension provides a gateway to the University of Tennessee as the outreach unit of the Institute of Agriculture. It is a statewide educational organization, funded by federal, state and local governments, that brings research-based information about agriculture, family and consumer sciences, and resource development to the people of Tennessee where they live and work.</div>

Administrative Support Assistant, Bledsoe County, UT Extension: UTIA

Join University of Tennessee Health Science Center and explore 10   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.