Qureos Mentor

Vanderbilt University

<div><p><b>Position Summary:<br>
</b></p><p></p><p>Vanderbilt University Maintenance and Operations (VUMO) seeks a Plumber Journeyman to perform routine plumbing work and plumbing construction/installation work. This is a full-time position: 40 hours per week. Must be available to work 7:30AM to 4:00PM. Must be available to work additional hours as required including evening hours.<br>
</p><p></p><p>VUMO provides facilities support for all construction, renovation, and routine maintenance of University Central space and facilities; housekeeping services for approximately 5.8 million square feet of academic, administrative, residential, and recreational space; grounds care for 330 acres that are a registered arboretum; turf care for athletic fields; and utilities for the University Central and the Medical Center.<br>
</p><p></p><p>VUMO&rsquo;s annual budget exceeds $100 million in operating expenses and includes over 400 employees. VUMO manages major capital project expenditures totaling ~$125 million annually and facility renewal, replacement and large maintenance project expenditures totaling ~$20 million annually.<br>
</p><p></p><p><b>Key Functions and Expected Performance:<br>
</b></p><p></p><p><div><div><div><div><ul><li><p>Maintain and repair domestic water lines<br>
</p></li></ul></div></div><br>
<div><div><ul><li><p>Maintain and repair sanitary sewer system<br>
</p></li></ul></div></div><br>
<div><div><ul><li><p>Check and repair all backflow devices<br>
</p></li></ul></div></div><br>
<div><div><ul><li><p>Maintain and repair all steam domestic water heaters<br>
</p></li></ul></div></div><br>
<div><div><ul><li><p>Maintain and repair all plumbing fixtures<br>
</p></li></ul></div></div><br>
<div><div><ul><li><p>Maintain and repair all domestic recirculation pumps<br>
</p></li></ul></div></div><br>
<div><div><ul><li><p>Maintain and repair domestic pressure regulating valves<br>
</p></li></ul></div></div><br>
<div><div><ul><li><p>Maintain and repair storm sewer system<br>
</p></li></ul></div></div><br>
<div><div><ul><li><p>Assist on irrigation problems<br>
</p></li></ul></div></div><br>
<div><div><ul><li><p>Assist zone electrician, plumber, and carpenter in performance of their duties<br>
</p></li></ul></div></div><br>
<div><div><ul><li><p>Utilize work order system in all aspects, including parts ordering, printing work orders and parts look up<br>
</p></li></ul></div></div><br>
<div><div><ul><li><p>Set up and monitor personal work order query<br>
</p></li></ul></div></div><br>
<div><div><ul><li><p>Process daily work order time sheet<br>
</p></li></ul></div></div><br>
<div><div><ul><li><p>Operate vehicle/golf cart and perform operator level maintenance<br>
</p></li></ul></div></div><br>
<div><div><ul><li><p>Other duties related to classification<br>
</p></li></ul></div></div><br>
</div></div></p><p></p><p><b>Supervisory Relationships </b><b>:
</b></p><p>This position does not have supervisory responsibility; this position reports administratively and functionally to Preventive Maintenance Manager.<br>
</p><p></p><p><b>Education and Certifications:<br>
</b></p><p></p><ul><li><p>High School Graduate or GED is required
</p></li><li><p>Journeyman Plumbers License is preferred
</p></li><li><p>Valid Driver License is required ; m ust have and maintain a valid driver's license and a satisfactory driving record. Vanderbilt University engages a third party to provide up-to-date notifications regarding negative changes to motor vehicle records<br>
</p></li></ul><p></p><p><b>Experience and Skills </b><b>:
</b></p><ul><li>5 Years of experience or the equivalent
</li><li>Strong communication skills
</li><li>Able to stand, stoop, crawl, work on elevated surfaces and be in awkward positions for extended periods of time.
</li><li>Push, pull, lift and carry at least 70 pounds.
</li><li>Able to work in various weather conditions
</li><li>High work ethic</li></ul></div>

Plumber

<div><p>NOTE: A Term position is a staff position that exists for a period of longer than six months but is not expected to last beyond one year. Although a position may exist for a speci&#64257;ed or inde&#64257;nite period, staff who accept term positions are not guaranteed employment for the entire period; they are employed for inde&#64257;nite periods within the limit of the appointment. There are no guarantees of continued employment, either within the term or when the term ends.
</p><p>Position Summary
<br>
Responsible for assisting the Director of Finance in the sound operations of the Credit Union. Develop and maintain reliable accounting information and reporting on income, expenses, assets, and liabilities, as it relates to the fulfillment of operations and financial reporting. Ensure effective and efficient financial soundness, smooth operations, quality member service, and compliance with regulations and policies. Has direct responsibility for data entry, account reconciliation, and reporting of operations functions.
</p><p>Duties and Responsibilities
<br>
Operations (70%)
<br>
1. Support the daily operations of the Credit Union.
<br>
a. Process VUMC payroll
<br>
b. Make pay/return and charge/waive decisions on share draft and ACH report.
<br>
c. Confirm and reconcile wires, rapid cash, and ACH transactions.
<br>
d. Complete daily upload of Courtesy Pay files.
<br>
2. Perform daily reports as assigned by their Supervisor.
<br>
a. Reconcile the GL and VCU bank accounts.
<br>
b. Reconcile teller checks.
<br>
c. Reconcile daily, monthly, and quarterly GLs.
<br>
d. Research and resolve ATM and Debit Card Disputes.
<br>
e. Monitor and coordinate the resolution of overdrawn share draft accounts.
<br>
f. Process OFAC.
<br>
g. Charge-off Debit Card and overdrawn deposit accounts.
<br>
3. Resolve deposit and financial issues as they are escalated to you.
<br>
4. Perform projects as assigned by their Supervisor.
</p><p>Member Service (20%)
<br>
1. Provide back-up support to the teller line or Member Service functions as the Credit Union staffing needs arise.
<br>
2. Answer phone calls as needed.
</p><p>Administrative (10%)
<br>
1. File items as needed.
<br>
2. Provide back-up to the Director of Finance.
</p><p>Educations and Experience:
<br>
Associates Degree or higher in business or accounting related major
<br>
Or, 3+ years in a related credit union, banking, insurance, or finance field.</p></div>

Operations Specialist TERM

<div><p>The Administrative Officer [AO] is part of the Furman Hall Administrative Office at Vanderbilt University and is a leader responsible for overseeing the daily administrative, personnel and financial management activities for the department. This position provides specialist administrative services as appropriate in such areas as fiscal management: faculty, staff, or student affairs; and general business administration. Reporting directly to the Director of Administration and functionally to the Furman Hall Chairs and Directors, the Administrative Officer [AO] participates in strategic and operational decision making as a member of the department's leadership team.<br>
</p><p></p><p>The Administrative Officer [AO] is responsible for day-to-day operational management of the departments, including, but not limited to, implementation and management of personnel, payroll, purchasing, budgets, contracts/grants, and department operating policies and procedures. As the team leader of the business office, the AO is responsible for supervision and management of administrative support staff, as well as oversight of department HR activities. The Administrative Officer is responsible for preparation of annual departmental budget recommendations, grant operating and proposal budgets, and fiscal review processes, as well as other duties as assigned.<br>
</p><p></p><p><b>Key Functions and Expected Performance:
</b></p><ul><li><p>Administration
</p><ul><li><p>Responsible for day-to-day operational management of the department including, but not limited to, implementation and management of personnel, payroll, purchasing, budgets, contracts/grants, and departmental operating policies and procedures.
</p></li><li><p>Provides assistance and support to the Chairs and Directors of the department in problem solving, project planning and management, as well as development and execution of stated goals and objectives.
</p></li><li><p>Serves as the primary point of administrative contact and liaison with other offices [including the Dean's office], individuals, and institutions on operational and programmatic matters concerning the department.
</p></li><li><p>Provides assistance in the understanding and interpretation of university policies and procedures, as appropriate, and ensures that departmental operations are in compliance with policy provisions and standards.
</p></li><li><p>Serves as departmental liaison to the Deans, VU schools, external departments, and funding agencies.
</p></li></ul></li><li><p>Personnel and Payroll
</p><ul><li><p>Administrative support staff supervision and management; the AO oversees direct and indirect staff career support, management, evaluation, goal setting tasks through department team leaders.
</p></li><li><p>Primary administrative point and oversight for human resource activities, as oversight of department Line Manager tasks.
</p></li><li><p>Oversees submissions of job requisitions to Dean's office for posting and recruiting; ensures salary equity within department; works closely with Line Managers as well as direct report new hires to communicate procedures, policies and onboarding tasks.
</p></li><li><p>Supervises the work of employees in supporting roles, including assigning workload and monitoring employee performance.
</p></li><li><p>Provides administrative human resource/personnel support/guidance to Line Managers and occasionally directly to labs and coordinates with HR department as needed.
</p></li></ul></li><li><p>Operational and Restricted Fiscal Administration.
</p><ul><li><p>Implements departmental budget in consultation with Chairs and Directors.
</p></li><li><p>Reviews and approves operating budgets for awarded grants [federal and non-federal] and the establishment of costing strings for projects with Research Finance office.
</p></li><li><p>Oversight of expenditure review and closeout processes performed by Administrative Manager and Grants Team, as well as the necessary expenditure correction procedures. Oversight of review process of project expenditures to ensure that charges meet federal cost accounting guidelines for allowance/applicability, budget monitoring and discrepancy resolutions.
</p></li><li><p>Reviews and presents budget summary and activity reports to faculty, the Chair.
</p></li><li><p>Responsible for final review and presentation of monthly departmental budget package to Chairs/Directors and Dean's Office, including department operating fund activity, as well as all project and faculty funds.
</p></li><li><p>Serves as a resource, conjunction with the Grants team, to departmental faculty and staff regarding Vanderbilt's implementation of federal rules and regulations that apply to expenditures and effort allocation for federally funded projects.
</p></li><li><p>Maintains knowledge and understanding of pre- and post-grant award and contract administration including policies and regulations [internal and external]; along with the Department Grants team, works closely with CAS Research.
</p></li></ul></li><li><p>Additional Duties as Assigned<br>
</p></li></ul><p></p><p><b>Supervisory Relationships </b><b>:
</b></p><p>This position does have supervisory responsibility: administrative and functional supervisor for the administrative core office team leads, as well as indirect administrative supervisor for all Departmental staff and student employees; this position reports administratively and functionally to the Director of Administration and functionally to the Department Chairs and Directors.<br>
</p><p></p><p><b>Education and Certifications:
</b></p><ul><li><p>A Bachelor&rsquo;s degree from an accredited institution of higher education, or the equivalent in experience, is necessary.<br>
</p></li></ul><p></p><p><b>Experience and Skills </b><b>:
</b></p><ul><li><p>Three years of directly related experience is necessary.
</p></li><li><p>Evidence of strong personnel management experience is necessary.
</p></li><li><p>Proven strong interpersonal 4 communication [written/verbal] skills are necessary.
</p></li><li><p>Demonstrated skilled budgeting and financial management are necessary.
</p></li><li><p>Ability to use independent judgment and to manage and impart confidential information is necessary.
</p></li><li><p>Demonstrated ability to analyze and solve problems in a time-efficient manner is strongly preferred.
</p></li><li><p>Ability to plan, develop, and coordinate multiple projects is strongly preferred
</p></li><li><p>Demonstrated ability to lead and train administrative staff is necessary.
</p></li><li><p>Skills in the use of word processing, spreadsheet, and database software is necessary.
</p></li><li><p>Ability to foster cooperative work environment is necessary.
</p></li><li><p>Knowledge of general accounting principles is strongly preferred.
</p></li><li><p>Knowledge of human resource administration policies principles, practice is necessary.
</p></li><li><p>Familiarity with faculty cost share policies and procedures is preferred.
</p></li><li><p>Knowledge of Vanderbilt University policies and procedures is strongly preferred.
</p></li><li><p>Familiarity with Vanderbilt ERP [Oracle Cloud/SkyVU] as well as other VU systems is preferred.<br>
</p></li></ul><p></p><p><b>Key Characteristics of a Successful Team Member in this Work Unit:
</b></p><ul><li><p>Analytical and Detail-Oriented
</p></li><li><p>Autonomous
</p></li><li><p>Hard-Working
</p></li><li><p>Resilient
</p></li><li><p>Integrity</p></li></ul></div>

Administrative Officer

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Vanderbilt University

ABOUT_COMPANY

Plumber

Operations Specialist TERM

Administrative Officer