Qureos Mentor

Vanderbilt University

Vanderbilt University is a community of talented staff and faculty dedicated to advancing knowledge and transforming lives. Located in Nashville, Tennessee, Vanderbilt offers a supportive work environment that encourages professional growth and collaboration. Recognized as one of America’s Best Large Employers, the university values diversity and inclusion, welcoming individuals from all backgrounds to join its mission. With a commitment to health and safety, Vanderbilt strives to be an employer of choice, providing opportunities for every member of its community to thrive.

<div><div><div><p><b>Prenatal-to-3 Policy Impact Center &ndash; Project and Event Coordinator
</b></p></div><div><p><b>Job Description Summary:
</b></p></div><div><p>The Prenatal-to-3 Policy Impact Center aims to accelerate states&rsquo; equitable implementation of evidence-based policies that help all children thrive from the start. The Center&rsquo;s policy team includes three distinct, but closely-connected functions related to the Center&rsquo;s state-level policy expertise, analysis, and support for states: policy research, state policy, and state relations. The policy team&rsquo;s state relations team shapes policy action through strategic engagement and relationship building with state leaders and national partners. We are seeking a highly organized, detail-oriented project and event coordinator to support the overall work of the state relations team and collaborate across teams and the Center to manage external presentations and coordinate Center-hosted events. Candidates should have experience seamlessly managing the logistics of concurrent events.
</p></div><div><p><b>General Notes:
</b></p></div><div><p>This position reports functionally and administratively to the State Relations Manager. Applicants from underrepresented groups are encouraged to apply. We are committed to building an inclusive and diverse environment to continue to build a strong and equitable prenatal-to-3 system of care. Visa sponsorship is unavailable for this position. Candidates must be local to the Nashville area. This position is eligible for a hybrid work schedule that includes both remote and in-office work. This position is a 12-month term appointment beginning upon date of hire.
</p></div><div><p><b>The primary responsibilities of the position include:
</b></p></div><div><div><b>Project and event coordination:
</b></div></div><div><ul><li><div>Support Policy Impact Center-hosted webinar and event/meeting planning, including:
</div></li></ul></div><div><ul><li><div>Keeping all event logistics including date, time, location, audience, content, and need for/management of printed materials on track with detailed event planning timelines and checklists
</div></li></ul></div><div><ul><li><div>Providing virtual and on-site support including supporting the creation and execution of the run of show for both virtual and in-person events; serving as on-site lead for all in-person events and meetings; coordinating panelists and tech rehearsals for virtual events; serving as point of contact for attendees at virtual events; coordinating printing and shipping of materials as needed)
</div></li></ul></div><div><ul><li><div>Serve as point of contact through clear, responsive, and professional communication with external partners requesting presentations, collecting necessary details and timelines to share with Center staff
</div></li></ul></div><div><ul><li><div>Share informed recommendations to Center staff for site planning and logistics including event location and space needs, and coordinating catering selections, materials, printing, technology and AV, and d&eacute;cor, and other related needs
</div></li></ul></div><div><ul><li><div>Communicate and coordinate across the Center&rsquo;s teams to manage event details including with the operations teams on budget, contracting, and logistics, and the communications team for event promotion and production and other teams as required for agenda and content development
</div></li></ul></div><div><ul><li><div>Manage tracking and internal coordination of Center staff&rsquo;s external presentations
</div></li></ul></div><div><ul><li><div>Support post-event follow-up and surveys to collect information for continuous improvement efforts
</div></li></ul></div><div><ul><li><div>Troubleshoot logistics challenges in timely and professional manner.
</div></li></ul></div><div><ul><li><div>Provide exemplary customer service, including with external partners and event attendees.
</div></li></ul></div><div><ul><li><div>Perform clerical tasks, including writing, editing, and formatting documents and other communications; data entry and retrieval; scheduling and task management; printing event materials
</div></li></ul></div><div><ul><li><div>Demonstrate ownership for event timelines, tracking, and all work products and processes
</div></li></ul></div></div><div><div><ul><li><div>Perform other related functions as assigned<br>
</div></li></ul></div><div></div><div><p><b>Supervisory Relationships:
</b></p></div><div><p>This position does not have supervisory responsibility.<br>
</p></div><div></div><div><div><b>Required/Essential qualifications:
</b></div></div><div><ul><li><div>Previous experience managing the logistics of virtual and in-person events, including coordinating multiple events simultaneously while keeping detailed records and timelines organized
</div></li></ul></div><div><ul><li><div>Excellent project management and organizational skills with meticulous attention to detail
</div></li></ul></div><div><ul><li><div>Ability to multi-task effectively, including coordinating concurrent events and produce high-quality work under time constraints
</div></li></ul></div><div><ul><li><div>Competency working under deadline pressure and adapting to changes in workload or timelines.
</div></li></ul></div><div><ul><li><div>Excellent interpersonal skills, customer service, and verbal and written communication skills, including experience communicating with senior-level professionals.
</div></li></ul></div><div><ul><li><div>Experience working independently and collaboratively as circumstances dictate
</div></li></ul></div><div><ul><li><div>Creative thinking and problem-solving skills .
</div></li></ul></div><div><ul><li><div>Experience using virtual event and CRM platforms (e.g., Zoom Webinar and Hubspot ) for registration, communications, and event execution
</div></li></ul></div><div><ul><li><div>Proficiency in Microsoft Office products including Microsoft Outlook, experience with Microsoft Excel for production of event materials (e.g., mail merge), and an ability to learn new procedures and applications
</div></li></ul></div><div><ul><li><div>Demonstrated understanding and support for key concepts in diversity, equity, and inclusion; and commitment to valuing diversity and contributing to an inclusive working and learning environment
</div></li></ul></div><div><ul><li><div>Ability to travel by air approximately three times per year, generally for one to four nights.
</div></li></ul></div><div><ul><li><div>Must be located in the Nashville area and able to come into the office or event sites in the metro area as needed
</div></li></ul></div><div><ul><li><div>High school diploma or its equivalent, plus five years of progressively more complex administrative experience<br>
</div></li></ul></div></div><p></p><div><p><b>Commitment to Equity, Diversity, and Inclusion
</b></p></div><div><p>At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
</p></div><div><p>Vanderbilt University is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.
</p></div><div><p>Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.</p></div></div>

Term Project and Event Coordinator: Prenatal-to-3 Policy Impact Center

<div><div><b>Job Description
</b></div><p>The Research Area Coordinator provides administrative and operational support to faculty and research area leadership within the College of Connected Computing (CCC). This role serves as a primary point of coordination for day-to-day administrative activities, helping faculty navigate university processes and ensuring the smooth execution of research area operations.<br>
<br>
</p><p>Working closely with faculty, staff, and administrative partners across the College, the Coordinator supports meeting and event logistics, travel coordination, visitor support, communications, procurement, and other administrative activities. This position plays an important role in creating an organized and responsive support environment that enables faculty to focus on teaching, research, and service.<br>
<br>
</p><p>The position reports to the Director of Administrative Operations and Faculty Support
</p><p><b>About the Work Unit
</b></p><p>The College of Connected Computing is Vanderbilt&rsquo;s first new college in 40 years and is in the early stages of building its academic and administrative structure. The College advances interdisciplinary research and expands computing education through a &ldquo;computing for all&rdquo; approach.<br>
<br>
</p><div><b>Duties and Responsibilities
</b><br>
</div><div><b>Faculty and Administrative Support
</b><br>
</div><ul><li><div>Provide administrative support to faculty and research area leadership
</div></li><li><div>Coordinate meetings, schedules, and logistics for research area activities
</div></li><li><div>Assist faculty in navigating administrative processes and connecting with appropriate college resources
</div></li><li><div>Support onboarding activities for new faculty, postdoctoral fellows, visiting scholars, and affiliated researchers<br>
</div></li></ul><p></p><p><b>Travel, Events, and Visitor Coordination<br>
</b><br>
</p><ul><li>Coordinate travel arrangements, itineraries, and reimbursements for faculty, visitors, and guest speakers
</li><li>Assist with planning and execution of seminars, workshops, meetings, and research-related events
</li><li>Coordinate visitor logistics, including scheduling, accommodations, and meeting support
</li>Prepare materials and provide logistical support for meetings and events<br>
<li>
</li></ul><p></p><div><p><b>Operational and Financial Coordination<br>
</b><br>
</p><ul><li>Assist with procurement requests, expense documentation, and other administrative transactions
</li><li>Maintain records and documentation related to research area activities
</li><li>Coordinate operational requests and follow up on action items
</li>Support implementation of university and college policies and procedures<br>
<li>
<br>
</li></ul><p><b>Communications and Information Management<br>
</b><br>
</p><ul><li>Assist with website updates, newsletters, announcements, and distribution lists
</li><li>Coordinate communication of research area events and activities
</li>Maintain shared files, calendars, and administrative resources<br>
<li>
<br>
</li></ul><p><b>Collaboration and Customer Service<br>
</b><br>
</p><ul><li>Serve as a responsive resource for faculty, students, postdoctoral fellows, and visitors
</li><li>Coordinate with administrative offices across the College and university
</li>Support special projects and additional duties as assigned<br>
<li>
</li></ul><p></p><p><b>Supervisory Relationships<br>
</b><br>
</p><p>This position does not have direct supervisory responsibility but may provide guidance to student workers or temporary staff supporting research area activities. This position reports administratively and functionally to the Director of Administrative Operations and Faculty Support and works closely with research area leadership, faculty, and college administrative partners.
</p><p><b>Qualifications
</b></p></div><div><ul><li>Bachelor&rsquo;s degree from an accredited institution or an equivalent combination of education and relevant experience
</li><li>4 years of experience in academic administration, student services, or a related field
</li><li>Strong organizational and operational skills
</li><li>Ability to manage multiple tasks and priorities in a fast-paced environment
</li><li>Excellent written and verbal communication skills
</li><li>Strong interpersonal skills and ability to work effectively with students, faculty, and staff
</li><li>Proficiency in Microsoft Office and experience working with databases or administrative systems
</li><li>Ability to work independently and exercise sound judgment
</li><li>Experience in higher education or undergraduate program administration
</li><li>Experience coordinating events, communications, or faculty-facing initiatives
</li><li>Familiarity with university administrative systems and processes
</li><li>Experience supporting interdisciplinary programs, centers, institutes, or research initiatives
</li><li>Experience working in a fast-paced or start-up academic environment</li></ul></div></div><div></div>

Research Area Coordinator

<div><div><b>Job Description
</b></div><p>It is an exciting time at Vanderbilt as the University officially welcomed C. Cybele Raver as its new Provost and Vice Chancellor of Academic Affairs on July 1, 2021. Under the leadership of Provost Raver, the Office of the Vice Provost for Faculty Affairs and Professional Education is leading bold new initiatives and strengthening existing programs. This role reports directly to the Digital Media Manager who reports to the Director of Digital Strategy in OLI.
</p><p>The Digital Media Designer plays a key part in shaping how the Office of Learning Innovation (OLI) looks and communicates across web, print, and screen. Working alongside a team of production specialists, this role produces graphic, web, and motion design assets that support OLI marketing, recruitment, and program communications. The work spans landing pages and program sites, social and campaign collateral, motion graphics, and short-form video.
</p><p>The Digital Media Designer provides design, motion, and production support across OLI&rsquo;s marketing and program communications. They are an integral member of the digital media team and bring a strong visual sensibility, working knowledge of web and brand fundamentals, and the technical skills to take projects from concept through delivery.
</p><p>The Office of the Deputy Provost was established by Provost C. Cybele Raver in 2025 to strengthen Vanderbilt&rsquo;s ability to implement strategic academic initiatives and foster cross-institutional alignment. Led by Deputy Provost Tracey George, the office is charged with advancing enterprise-wide priorities across schools and colleges, leading important special initiatives, and supporting the Provost in executing Vanderbilt&rsquo;s academic vision.
</p><p>Created by the University Provost, the Office of Learning Innovation is dedicated to advancing new, uniquely Vanderbilt ways of delivering education to meet the evolving needs of learners and maximize the university&rsquo;s global impact. The team focuses on supporting the growth of the university&rsquo;s digital and lifelong learning portfolio, providing expertise in educational technologies, and elevating Vanderbilt as a leader in cutting-edge learning innovation. OLI brings together expertise in learning technology, instructional design, and digital learning strategy to bring new programs from idea to market, and to continuously strengthen the university&rsquo;s existing portfolio of academic innovation initiatives.<br>
</p><div><br>
<b>Duties and Responsibilities<br>
</b><br>
</div><div><p>Design and Visual Communication
</p><ul><li>Develop graphic, web, and brand assets that support OLI marketing and program communications
</li><li>Design brand and marketing collateral including program one-pagers, social graphics, brochures, slide templates, and email assets
</li><li>Build and maintain landing pages and campaign sites in OLI&rsquo;s content management environment
</li><li>Apply and extend OLI&rsquo;s visual system in alignment with Vanderbilt brand standards
</li><li>Produce templates and reusable component libraries that help the team move faster on recurring requests
</li><li>Partner with marketing leads and program directors to translate program goals into clear visual communication
</li>Maintain organized asset libraries for fonts, color, photography, and graphics<br>
<li>
</li></ul><p></p><p>Motion Design and Video Editing
</p><ul><li>Create motion and short-form video that promotes OLI programs and initiatives
</li><li>Design and animate motion graphics including bumpers, titles, lower thirds, animated explainers, and social media cuts
</li><li>Plan and produce short-form video for course content, program promotion, recruitment, and recap content
</li><li>Operate camera, lighting, and audio equipment
</li><li>Edit promotional video content and adapt versions for different platforms, durations, and aspect ratios
</li><li>Apply color, sound, and finishing techniques appropriate for video
</li>Iterate based on feedback from team leads, marketing partners, and program stakeholders<br>
<li>
</li></ul><p></p><p>Project Operations
</p><ul><li>Support project planning and day-to-day operations across design and video work
</li><li>Maintain organized project files, naming conventions, and version control
</li><li>Manage backups for design files, raw footage, and final deliverables on shared systems
</li><li>Participate in project kickoffs and pre-production meetings to clarify scope and visual direction
</li><li>Manage timelines for assigned deliverables and communicate progress to the Digital Media Manager
</li>Adjust formats, file sizes, and exports as needed for different distribution channels<br>
<li>
</li></ul><p></p><p>Tools, Equipment, and Vendor Coordination
</p><ul><li>Help recommend and evaluate design and motion software, plugins, and equipment
</li>Maintain working knowledge of OLI design systems, fonts, photography, and brand assets<br>
<li>
</li></ul><p></p><p>Best Practices and Faculty Support
</p><ul><li>Document and refine design, motion, and production workflows so they can be repeated by the team
</li><li>Support workshops and trainings for faculty interested in marketing, design, and visual storytelling
</li>Provide design and production support to faculty initiatives as needed<br>
<li>
</li></ul><p></p><p><b>Qualifications
</b></p></div><div><ul><li>Bachelor&rsquo;s degree or an equivalent combination of education, relevant military experience, and relevant skills is necessary.
</li><li>At least 3 years of relevant experience or an equivalent combination of education, relevant military experience, and relevant skills is necessary.
</li><li>Proficiency in Adobe Creative Cloud, with primary focus on Photoshop, Illustrator, InDesign, and After Effects, is necessary.
</li><li>Working knowledge of Figma or a comparable web and UI design tool is necessary.
</li><li>Familiarity with HTML, CSS, and modern content management systems is necessary.
</li><li>Experience producing motion graphics for marketing, brand, or campaign contexts is necessary.
</li><li>Understanding of typography, layout, color, and brand systems is necessary.
</li><li>A strong portfolio showcasing graphic design, web or digital design, and motion work is necessary.
</li><li>Experience operating camera, lighting, and audio equipment for marketing video and interviews is necessary.
</li><li>Familiarity with accessibility standards (WCAG) for web and digital assets is preferred.
</li>Experience with Premiere Pro, DaVinci Resolve, or comparable video editing software is preferred.<br>
<li>
</li></ul></div><p></p><div>**To be fully considered for the role, please include a <i>copy of </i>-or- <i>link to </i>your body of work, along with your resume.</div></div>

Digital Media Designer

Join Vanderbilt University and explore 3   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Vanderbilt University

About Company

Term Project and Event Coordinator: Prenatal-to-3 Policy Impact Center

Research Area Coordinator

Digital Media Designer