Urwah Admin

VGA Holdings

Position OverviewThe Operations Assistant supports the Head of Operations with smooth and efficient day-to-day functioning of the organization by assisting with administrative, logistical, and operational tasks. This role is key in ensuring that all departments are well-coordinated, resources are managed effectively, and internal processes run on time.Key ResponsibilitiesAdministrative SupportAssist in preparing reports, memos, and documentation for management.Maintain organized records (digital and hard copy), filing systems, and databases.Support procurement processes by preparing requisitions, quotations, and purchase orders.Operational CoordinationHelp track daily activities, schedules, and deadlines across departments.Monitor office supplies and inventory, ensuring timely restocking.Support facilities management, maintenance requests, and vendor coordination.Communication &amp; LiaisonAct as a point of contact between staff, external partners, and management.Coordinate meetings, prepare agendas, and take minutes when required.Assist in internal communications (emails, notices, circulars).Project &amp; Event SupportProvide logistical support for events, workshops, and staff activities.Track progress on ongoing projects and follow up on assigned tasks.Assist with data collection and reporting for operational KPIs.Skills &amp; CompetenciesStrong organizational and multitasking skills.Excellent communication skills (written and verbal).Proficient in MS Office / Google Workspace.Detail-oriented with problem-solving abilities.Ability to work independently and as part of a team.QualificationsDiploma or Bachelor&rsquo;s degree in Business Administration, Management, or related field (preferred).1&ndash;3 years of administrative or operations support experience.Familiarity with school or educational operations (advantageous, but not essential).If interested, Whatsapp message only (No calls): +973 66621566Or email: info@vgaholdings.comJob Type: Full-time

Female Operations Assistant & Personal Assistant

Operations Assistant & Personal Assistant

We are looking for someone with a strong background in school HR and specific expertise in the regulations governed by the Ministry of Education (MOE), the School Information System (SIO), and the Labor Market Regulatory Authority (LMRA).Key ResponsibilitiesRecruitment &amp; Onboarding: Manage the end-to-end recruitment cycle for academic and administrative staff, including job postings, screening, interviewing, and contract generation, adhering to MOE requirements for teacher certification and licensing.Compliance &amp; Administration: Ensure all HR practices and documentation (contracts, visas, work permits) are in strict compliance with LMRA regulations and school internal policies.Data Management &amp; Reporting: Maintain accurate employee records within the School Information System (SIO) and other HR databases. Prepare reports on staffing, turnover, and compliance for the school management and external regulatory bodies (MOE, LMRA).Employee Relations: Serve as the primary point of contact for staff inquiries regarding HR policies, benefits, and local labor laws. Manage disciplinary and grievance procedures in line with best practice and legal mandates.Policy Development: Assist in the development, implementation, and communication of HR policies and procedures specific to the school environment.Required Qualifications &amp; ExperienceBachelor's degree in Human Resources, Business Administration, or a related field.Minimum of 3 years of progressive HR experience, with at least 1 year in a school or educational setting.Mandatory: In-depth, practical working knowledge of regulations and procedures related to:Ministry of Education (MOE) / Local Education Authority: Staff clearance, teacher contracts, qualifications, and licensing requirements.School Information System (SIO): Experience with staff data input, maintenance, and compliance reporting within the system.Labor Market Regulatory Authority (LMRA): Expertise in labor laws, work permits, and visa processing for expatriate staff.Proficiency in HRIS/HR software and Microsoft Office Suite.Excellent communication (written and verbal) and interpersonal skills.If interested, WhatsApp (message only): +973 66621566 orE-mail: info@vgaholdings.comJob Type: Full-timePay: From BD200.000 per month

Human Resource for an Academy

Join VGA Holdings and explore 3   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

VGA Holdings

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Female Operations Assistant & Personal Assistant

Operations Assistant & Personal Assistant

Human Resource for an Academy