Abrar Admin

Village of WIttenberg

Full Job DescriptionWork Location: Wittenberg Community Center OfficeWeekly Hours: M-Th, 7:30-5:00 - 36 hours per week, plus two monthly board meetings in the eveningReports to: Village BoardPosition SummaryThe Village Clerk/Treasurer is the main contact for Village residents and is responsible for a variety of areas for the Village, to include: Village meeting preparation and minutes, election administration, permits and licensing, all areas of Village accounting and bookkeeping to include the water/sewer utility and taxes. Also includes any other duties that would be assigned by the Village Board.ESSENTIAL DUTIES &amp; RESPONSIBILITIESClerk Responsibilities&middot; Preparation of all Village meetings to include: agenda notices, meeting packets, minutes and permanent record keeping&middot; Publish all required Village notices&middot; Licensing and permit items: liquor, operators, cigarettes, pets, building and zoning.&middot; Prepare and publish Village ordinances and resolutions, work with Village Attorney as needed.&middot; Maintain Village facility usage and rentals to include: Village Community Center, Washington Park and Pond Park.&middot; Election administration &ndash; detailed below.Election Responsibilities&middot; Election administration as directed by the WI Election Commission to include all election notices, absentee voting, WisVote date, voter registration and more.&middot; Organize, manage, train all poll workers and supervise on Election Day.&middot; Coordinate with Shawano County Clerk to turn in election results and any other items as requested.&middot; Maintain and assure security of voting equipment and all election processes.&middot; Maintain and report all elected certification as required by law.&middot; Maintain records and certifications of poll workers.Treasurer Responsibilities&middot; Village tax preparation to include board of review, records of assessments, all state and county filings, tax collection and settlement, semi-annual tax-exempt properties.&middot; Work closely with Village engineers, and financial advisors, for administration of tax incremental districts, along with reports and meetings.&middot; Village accounts receivables and invoicing to include: mobile home park fees, tax special assessments, invoicing and receivables.&middot; Collection of all Village payments and preparation of regular deposits.&middot; Administration of all Village accounts payable, bank accounts and loans to include check preparation and bank reconciliation.&middot; Oversight of all Village finances, annual budget preparation and maintenance for all funds.&middot; Work with and provide all materials needed for the annual audit.Utility Responsibilities&middot; Prepare all water/sewer billings on a quarterly basis to include meter reading preparation.&middot; Keep all accounts up to date and accurate, process move in/outs and final bills.&middot; Accounts receivable items, to include receipts and deposits along with sending out past due and disconnect notices.&middot; Maintain and oversee any payment arrangements for past due accounts.&middot; Prepare tax roll process for any delinquent accounts as of September 30th of each year.&middot; Assist with PSC annual report with the director of public work and auditors.Human Resource &amp; Administrative Responsibilities&middot; Maintain all employee personnel records.&middot; Administration of all employee benefits&middot; Process employee payroll, file bi-weekly, monthly, quarterly and annual reports to include employee W-2&rsquo;s.&middot; Assist with hiring process to include advertising, interview scheduling, and new employee setup.&middot; Work with the Director of Public Works and report to the Village Board, relating to all personnel items to include: performance reviews, disciplinary or rewarding actions needed.Knowledge and Skills&middot; Ability to work in a fast paced environment and stay organized with the ability to multi-task.&middot; Ability to communicate well with the general public, village board and staff.&middot; Must have knowledge of accounting and human resources fundamentals.&middot; Must have exceptional computer and office skills with the ability to learn new programs as needed.&middot; Exceptional time management skills with the ability to work independently and accurately.&middot; Must be fluent with Microsoft word, excel and outlook and accounting software.&middot; Knowledge of government accounting and open meeting laws.Pay: From $22.00 per hourBenefits:<ul><li>401(k)</li><li>Disability insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul>Work Location: In person

Village of Wittenberg Clerk/Treasurer

Join Village of WIttenberg and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Village of WIttenberg

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Village of Wittenberg Clerk/Treasurer