Urwah Admin

VISTA CORPORATE BUSINESS SETUP

Job Description:We are seeking a detail-oriented and highly organized individual to join our team as a Real Estate Administrative Assistant. As the Real Estate Administrative Assistant, you will play a crucial role in supporting the day-to-day operations of our real estate business. Your primary responsibilities will include handling administrative tasks, coordinating transactions, and providing excellent customer service to clients and team members.Responsibilities:Administrative Support:Manage and organize office documentation, including contracts, N.O.C., Property listing, agreements, and client files.Answer and direct phone calls, emails, and inquiries promptly and professionally.Schedule appointments, meetings, and property showings for the real estate team.Transaction Coordination:Assist in the preparation of real estate documents(form A,B,F) ensuring accuracy and compliance with regulations.Coordinate and track the progress of real estate transactions from listing.Work closely with real estate agents, clients, lenders, and other stakeholders to facilitate a smooth transaction process.Client Communication:Provide exceptional customer service to clients, addressing their inquiries and concerns in a timely manner.Keep clients informed about the status of their transactions and ensure a positive client experience.Marketing Support:Assist in the creation and distribution of marketing materials, property listings, and promotional items.Maintain and update online listings to ensure accurate property information.Database Management:Maintain and update the customer relationship management (CRM) system with accurate and current information.Manage and organize client databases to ensure efficient access to relevant information.Research and Analysis:Conduct market research and gather relevant data to support decision-making processes.Assist in preparing reports and presentations for real estate projects and initiatives.Requirements:Proven experience as an administrative assistant, must have experience in real estate industry.Strong organizational and multitasking skills with the ability to prioritize tasks.Excellent communication and interpersonal skills.Proficient in Microsoft Office Suite and real estate software (e.g., MLS, CRM).Knowledge of real estate transaction processes and documentation.Attention to detail and high level of accuracy.Ability to work independently and collaboratively within a team &amp; Pressure.Knowledge of marketing principles and experience with social media platforms is a plusJob Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

Real Estate Admin

Key ResponsibilitiesInfrastructure, Network &amp; Systems Leadership<ul><li>Own and manage end-to-end IT infrastructure across 30+ group companies</li><li>Design, implement, and maintain secure, scalable, and highly available systems</li><li>Lead infrastructure planning, modernization, and capacity upgrades</li><li>Ensure maximum uptime, performance, and operational continuity</li></ul>Server, Virtualization &amp; Network Administration<ul><li>Administer and secure enterprise servers including:</li><li>Active Directory (AD)</li><li>Biometric systems</li><li>Hyper-V virtualization servers</li><li>Wi-Fi controllers and access systems</li><li>Manage VPS, NAS, and AV servers, ensuring:</li><li>Data protection and encryption</li><li>Backup, replication, and disaster recovery</li><li>Redundancy and fault tolerance</li><li>Monitor system health, logs, and alerts; proactively resolve issues</li></ul>CRM, ERP &amp; Business Application Management<ul><li>Lead administration, optimization, and integrations of:</li><li>Zoho CRM</li><li>Frappe CRM &amp; ERP</li><li>Bitrix24 CRM</li><li>Manage and optimize Zoho One ecosystem, including:</li><li>Zoho Forms</li><li>Zoho Creator</li><li>Zoho Campaigns</li><li>Administer and support HRM systems, ensuring data security, automation, and compliance</li><li>Align CRM, ERP, and HR systems with business workflows and reporting needs</li></ul>Hardware &amp; IT Asset Management<ul><li>Own complete IT asset lifecycle management, including:</li><li>Laptops and desktops</li><li>Mobile devices</li><li>Printers and peripherals</li><li>Plan, budget, and execute hardware refresh and upgrade cycles</li><li>Maintain asset inventory, warranties, licenses, and compliance records</li><li>Define standards for end-user devices and peripherals across the group</li></ul>End-User Computing &amp; Support<ul><li>Lead end-user IT support operations across all group companies</li><li>Define and enforce SLAs for issue resolution and service delivery</li><li>Troubleshoot and resolve hardware, software, and access-related issues</li><li>Improve user productivity through standardization and automation</li></ul>Cloud, Collaboration &amp; Identity Management<ul><li>Manage and secure Google Workspace organization-wide:</li><li>User provisioning and access control</li><li>Email security and compliance</li><li>Collaboration and data governance</li><li>Implement identity and access management best practices</li></ul>Website, Ticketing &amp; Digital Operations<ul><li>Oversee company websites, ensuring:</li><li>Availability, performance, and security</li><li>Domain, hosting, SSL, and DNS management</li><li>Manage and maintain IT ticketing systems for issue tracking, reporting, and SLA compliance</li><li>Coordinate company social media platform handling from an IT and access-control perspective</li><li>Ensure secure access management for digital platforms</li></ul>Security, Compliance &amp; Governance<ul><li>Define, implement, and enforce IT security policies</li><li>Perform patch management, system hardening, and vulnerability mitigation</li><li>Lead incident response, root-cause analysis, and preventive actions</li><li>Ensure compliance with internal IT governance standards</li></ul>Automation, Documentation &amp; Vendor Management<ul><li>Automate operational tasks using scripting and infrastructure tools</li><li>Maintain detailed system architecture and operational documentation</li><li>Manage IT vendors, licenses, contracts, and renewals</li><li>Coordinate with technology partners for upgrades and support</li></ul>Required Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Computer Science, IT, or related field (or equivalent experience)</li><li>7&ndash;10+ years of experience in system administration or IT infrastructure leadership</li><li>Proven experience managing enterprise-scale, multi-company environments</li><li>Strong expertise in Linux and Windows Server</li><li>Hands-on experience with Hyper-V virtualization</li><li>Strong knowledge of networking (TCP/IP, DNS, VPN, firewalls, Wi-Fi)</li><li>Extensive experience with Zoho CRM, Zoho One, Frappe, and Bitrix24</li><li>Experience managing HRM systems and business applications</li><li>Strong understanding of hardware asset management and end-user computing</li></ul>Preferred / Nice-to-Have Skills<ul><li>Cloud platforms (AWS, Azure, GCP)</li><li>Docker, Kubernetes, CI/CD pipelines</li><li>Infrastructure as Code (Ansible, Terraform)</li><li>Monitoring tools (Zabbix, Prometheus, Grafana)</li><li>IT compliance standards (ISO 27001, SOC 2)</li><li>Team leadership or IT management experience</li></ul>Soft Skills &amp; Leadership Traits<ul><li>Strong ownership and accountability mindset</li><li>Strategic thinker with hands-on execution ability</li><li>Excellent communication with business and technical stakeholders</li><li>Ability to lead under pressure and manage critical incidents</li><li>Process-driven with a focus on continuous improvement</li></ul>Job Type: Full-timePay: AED3,500.00 - AED5,000.00 per month

IT Network Engineer

Job description:Business Setup Consultant &ndash; Dubai, UAEAre you a dynamic professional with a passion for helping businesses launch and grow in the UAE? Do you thrive in a fast-paced, client-focused environment? If you're ready to be part of a high-performing team at the forefront of business consulting, we want to hear from you!Location: Dubai, UAEEmployment Type: Full-TimeKey Responsibilities:Company Formation Expertise:<ul><li>Advise clients on the optimal business setup&mdash;Mainland, Freezone, or Offshore.</li><li>Lead the end-to-end company formation process, including licensing, permits, and regulatory approvals.</li></ul>Client Consultation:<ul><li>Understand client goals and provide customized business setup solutions.</li><li>Maintain ongoing communication to ensure clarity and confidence at every stage.</li></ul>Regulatory Compliance:<ul><li>Stay current on UAE business laws and government procedures.</li><li>Ensure all legal and compliance requirements are fully met for each client.</li></ul>Document Preparation:<ul><li>Draft and review business-related contracts and legal documents with precision and accuracy.</li></ul>CRM &amp; Client Management:<ul><li>Use CRM tools to manage client pipelines, track status, and ensure timely follow-ups.</li><li>Implement strategies to boost client satisfaction and retention.</li></ul>Team Leadership:<ul><li>Lead and mentor a team of consultants and admin professionals.</li><li>Foster a collaborative culture focused on excellence and growth.</li></ul>Business Development:<ul><li>Identify growth opportunities and market trends to expand our service offering.</li><li>Build relationships with key stakeholders, government entities, and industry partners.</li></ul>Qualifications:<ul><li>Bachelor's degree in Business, Finance, or a related field (MBA/certifications are a plus).</li><li>Minimum 2 years of experience in Dubai business setup (Mainland, Freezone &amp; Offshore).</li><li>Strong knowledge of UAE company laws, licensing procedures, and regulatory frameworks.</li><li>Proficiency in CRM software and client relationship strategies.</li><li>Excellent communication, negotiation, and presentation skills.</li><li>Proven leadership and team management abilities.</li><li>Detail-oriented with top-notch organizational skills.</li></ul>Why Join Us?✅ Be part of a well-established, fast-growing consulting firm✅ Work in a collaborative and supportive environment✅ Competitive salary + attractive commission structure✅ Opportunities for career advancement and professional development✅ Make a tangible impact on the success of entrepreneurs and businessesJob Type: Full-timePay: AED3,500.00 - AED10,000.00 per month

Business Setup Advisor

Join VISTA CORPORATE BUSINESS SETUP and explore 3   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

VISTA CORPORATE BUSINESS SETUP

ABOUT_COMPANY

Real Estate Admin

IT Network Engineer

Business Setup Advisor