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Wawasee Community School Corporation

<div>Middle School Counselor/Athletic Secretary - Job Description 
Reports to: Principal
Employment Type: Classified
FLSA Status: Non-Exempt
Contract Length: 205 Days, 5.75 Hours per day 
Position Summary
Provide clerical, organizational, and student-support services for the middle school counseling office. Serve as a first point of contact for students, families, and staff while maintaining accurate records, supporting attendance processes, and helping ensure a safe, calm, student-centered office environment. 
Essential Duties and Responsibilities<ul><li>
Provide daily secretarial support to the school counselors and counseling office functions, under the direction of the principal.</li><li>
Support student supervision in and around the counseling office, including monitoring student flow, managing sign-in and sign-out procedures, and maintaining appropriate boundaries and expectations.</li><li>
Assist with attendance monitoring, including reviewing daily attendance reports, tracking patterns, communicating concerns to appropriate staff, and maintaining accurate records.</li><li>
Call parents and guardians as needed regarding attendance issues, schedule changes, missing documentation, student messages, and other school related communication.</li><li>
Maintain counseling office calendars, appointments, and student meeting schedules; coordinate space and timing for confidential meetings as needed.</li><li>
Prepare, process, and file student records and counseling documentation with a high degree of confidentiality and accuracy.</li><li>
Support student scheduling tasks as assigned, including course request collection, schedule updates, communication of changes, and coordination with teachers and administration.</li><li>
Assist with student enrollment, withdrawals, and transfers by gathering required documentation, updating records, and communicating with families and sending or requesting records as appropriate.</li><li>
Support school counseling programming logistics, including small-group scheduling, parent night events, career and college activities, testing coordination support, and distribution of materials.</li><li>
Manage incoming calls, emails, and in-person visitors for the counseling office; route questions to appropriate staff and provide accurate information within role and confidentiality guidelines.</li><li>
Maintain office systems for forms, correspondence, files, and student documents; order supplies and keep materials organized and ready for use.</li><li>
Enter and update data in the student information system and other platforms, including attendance notes, contact documentation, and student information updates, as assigned.</li><li>
Communicate professionally with students, families, staff, and outside agencies; document contact attempts and outcomes when required.</li><li>
Assist with crisis or urgent student situations by notifying appropriate staff, maintaining a calm office environment, and following building safety and response procedures.</li><li>
Collaborate with the main office and other support staff to ensure smooth school operations, including providing coverage or assistance during peak times.</li><li>
Perform other duties as assigned by the principal that support student services and building operations.</li></ul> 
Required Knowledge, Skills and Abilities<ul><li>
Strong interpersonal skills and a student-centered, service-oriented approach.</li><li>
Ability to work effectively with middle school students, including supporting appropriate behavior and de-escalation in an office setting.</li><li>
Strong organizational skills, attention to detail, and ability to manage frequent interruptions while maintaining accuracy.</li><li>
Ability to handle confidential information with discretion and professionalism, including compliance with FERPA and district expectations.</li><li>
Effective written and verbal communication skills, including professional phone and email communication.</li><li>
Proficiency with office technology, including Google Workspace or Microsoft Office, phone systems, copiers, and data entry.</li><li>
Ability to learn and use student information systems and related platforms, Skyward experience preferred.</li><li>
Ability to prioritize tasks, meet timelines, and follow established procedures with minimal supervision.</li></ul> 
Qualifications<ul><li>
High school diploma or equivalent required.</li><li>
Previous secretarial, school office, or student services experience preferred.</li><li>
Experience working with children and families is preferred.</li></ul> 
Physical Demands: Must be able to talk, hear, sit, stand, walk, and use hands to handle objects. Occasionally required to lift and/or move up to 20 pounds. Vision abilities required include close vision, distance vision, and the ability to adjust focus. 
Work Environment: The work environment is a standard office setting with moderate noise levels. 
Terms Of Employment: Length of school year and salary determined by the Wawasee Community School Corporation School Board. 
Evaluation: Performance evaluation will be conducted according to the school district&rsquo;s policies and guidelines.</div>

Secretary - Guidance/Athletics - WMS

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Secretary - Guidance/Athletics - WMS