Abrar Admin

Wayne KinderCare

Job SummaryWe are seeking a highly organized, proactive, and discreet Office Manager/Executive Assistant to support the founder and leadership team of a private equity family office focused on investing and trading across multiple asset classes.This is a pivotal role requiring exceptional judgement, attention to detail, and the ability to manage both high-level executive support and day-to-day office operations in a fast-paced confidential environment. The ideal candidate is polished, resourceful, and thrives in a dynamic, entrepreneurial setting.Key Responsibilities<ul><li>Manage complex calendars, meetings, travel arrangements, and itineraries</li><li>Prepare and edit correspondences, reports, presentations, and investment materials</li><li>Serve as a gatekeeper and liaison between executives, investors, partners, and advisors</li><li>Coordinate board meetings, investor meetings, and confidential communications</li><li>Assist with special projects and strategic initiatives</li></ul>Office and Operations Management<ul><li>Oversee daily office operations and ensure smooth workflow</li><li>Manage vendor relationships, service providers, and office contracts</li><li>Coordinate technology compliance documentation and record keeping</li><li>Maintain organized digital and physical filing systems</li><li>Handle sensitive financial and legal documents with strict confidentiality</li></ul>Finance &amp; Administrative Support<ul><li>Assist with expense reporting and invoice tracking</li><li>Support bookkeeping coordination with accounting firms</li><li>Maintain investor records and subscription documents</li><li>Help prepare material for audits, compliance, and reporting</li></ul>Qualifications<ul><li>5+ years of experience supporting C-level executives, preferably in finance, private equity, hedge fund, or family office environments</li><li>Exceptional organizational and time management skills</li><li>Strong written and verbal communication abilities</li><li>High level discretion and professionalism</li><li>Advanced proficiency in Microsoft Office, (Excel, PowerPoint, Outlook)</li><li>Ability to anticipate needs and work independently</li><li>Experience managing confidential financial information</li></ul>Ideal Candidate<ul><li>Polished and poised with strong executive presence</li><li>Detail-oriented without losing sight of big-picture priorities</li><li>Proactive problem solver with sound judgement</li><li>Comfortable in a boutique, entrepreneurial setting</li></ul>Compensation- Competitive salary commensurate with experience, plus benefits and discretionary bonusPay: $25.00 - $30.00 per hourWork Location: In person

Office Manager/Executive Assistant

Join Wayne KinderCare and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Wayne KinderCare

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Office Manager/Executive Assistant