Qureos Mentor

William & Mary

<div><div><div>https://williammary.wd12.myworkdayjobs.com/WM/job/Posting-Location-William<ul><li>-Mary/Graphic-Designer_JR101965-1
</li></ul></div><div><ul><li>Williamsburg, Virginia, United States
</li></ul></div><div><ul><li>University Advancement - Art &amp; Design
</li></ul></div><div><ul><li>William &amp; Mary</li></ul></div></div><div> 
</div><div>Job Requisition:
JR101965 Graphic Designer (Open)
Job Posting Title:
Graphic Designer
Department:
CC00301 WM001 | WMUA | Univ. Mktg &amp; Adv. Comms
Job Family:
Staff - Media &amp; Creative Services
Worker Sub-Type:
Regular (benefited)
Job Requisition Primary Location:
Discovery 2
Primary Job Posting Location:
Posting Location - William &amp; Mary
Job Description Summary:
Mission Statement
 
 
University Advancement creates the conditions for opportunity &ndash; human, financial &amp; experiential &ndash; by garnering and stewarding the resources that advance William &amp; Mary. 
 
At William &amp; Mary, we convene great hearts and minds to meet the most pressing needs of our time. As such, the university aspires to attract and retain exceptional students, faculty and staff who keep W&amp;M at the forefront of teaching, learning and research. University Marketing emphasizes three core areas &mdash; enrollment, advancement and reputation &mdash; to enhance William &amp; Mary&rsquo;s standing as a top institution of higher learning in the U.S. and around the globe. Through its work to strengthen brand perception, student recruitment, alumni engagement and fundraising, University Marketing advances William &amp; Mary&rsquo;s distinctive excellence, raises its profile worldwide and secures its financial foundation &mdash; creating meaningful connections and wide-ranging impact for all times coming. 
 
Position Summary 
The Graphic Designer is a key member of the creative team within University Marketing at William &amp; Mary. Reporting to the Associate Director of Art &amp; Design, this position is responsible for developing strategically driven, brand-aligned visual communications that support the university&rsquo;s goals related to enrollment, advancement and institutional reputation. 
 
This role focuses primarily on print communications, presentation design and institutional brand implementation. The Graphic Designer will create visually compelling materials across a wide range of applications including publications, brochures, invitations, reports, campaign collateral, environmental graphics, signage, presentations and event-related materials. The position will also support template-based design needs in platforms such as Canva and other approved tools while ensuring materials remain aligned with university brand standards. The position requires a strong understanding of typography, layout, color, photography and production processes, along with the ability to translate complex messaging into clear and engaging visual communications. 
 
The Graphic Designer will collaborate closely with writers, photographers, project managers, marketing strategists, campus partners and external vendors to ensure all creative work supports the university&rsquo;s visual identity standards while meeting strategic communication goals. 
The successful candidate will be a collaborative and proactive creative professional who can balance multiple priorities in a fast-paced environment while maintaining a high level of craftsmanship, organization and attention to detail. 
 
The Graphic Designer will help foster a culture of belonging that embraces all people and perspectives. This is a hybrid position based in Williamsburg that offers a flexible work environment. 
 
This position is classified as operational, meaning it is salaried and eligible for overtime (non-exempt). For benefits and leave purposes, this role falls under the &quot;Operational&quot; classification. 
 
Learn more and download the position description on the University Advancement recruitment website: https://advancement.wm.edu/come-work-with-us.
Job Description:
For full consideration, submit application materials by the review date, 8/25/2026. Applications received after the review date will be considered if needed. A resume and cover letter are required for this position.
Salary: $48,000-$53,000, commensurate with experience and internal alignment.
Required Qualifications:<ul>
<li>
Bachelor&rsquo;s degree or equivalent combination of education, training and/or experience.</li>
<li>Portfolio demonstrates strong creative proficiency in layout, typography and print design.</li>
<li>Experience in graphic design, illustration and/or related creative work in an agency, corporate or higher education environment (typically 2+ years).</li>
<li>Strong understanding of typography, color, composition, photography and information hierarchy.</li>
<li>Proficiency in Adobe Creative Suite, particularly InDesign, Photoshop and Illustrator.</li>
<li>Experience developing branded templates or self-service design assets in Canva or similar platforms while maintaining visual identity standards.</li>
<li>Experience designing long-form publications and complex multi-page layouts.</li>
<li>Knowledge of print production processes, file preparation and vendor coordination.</li>
<li>Experience designing and maintaining presentation materials or branded slide templates using software such as Microsoft PowerPoint.</li>
<li>Strong organizational, communication and project management skills.</li>
<li>Ability to balance multiple priorities and meet deadlines in a fast-paced collaborative environment.</li>
<li>Ability to work effectively with clients, vendors, leadership and multidisciplinary teams.</li>
<li>Understanding of brand systems and visual identity implementation.</li>
<li>Knowledge of accessibility and readability best practices for print and presentation materials.</li>
<li>Commitment to creating inclusive, accessible and audience-centered communications.</li>
</ul>
Preferred Qualifications:<ul>
<li>
3&ndash;5 years of professional design experience in an agency, corporate or higher education environment.</li>
<li>Illustration skills or experience creating custom visual assets.</li>
<li>Strong conceptual thinking and creative problem-solving abilities.</li>
<li>Ability to visually communicate complex information and data.</li>
<li>Demonstrated creativity, initiative and independent judgment.</li>
<li>Strong presentation development skills.</li>
<li>Excellent planning, organizational and analytical skills.</li>
<li>Diplomacy, tact and professionalism when working with campus stakeholders and external partners.</li>
<li>Ability to maintain a high degree of flexibility and efficiency under deadline constraints.</li>
<li>Experience in applying accessibility best practices in Adobe Creative Suite, Microsoft PowerPoint, PDFs or other digital publishing tools.</li>
</ul>
Conditions of Employment:<ul>
<li>
Subject to occasional evening and weekend work.</li>
<li>This position is eligible for a flexible/hybrid work schedule. While some work may be completed remotely, the employee must be available to work on campus as needed for collaboration, meetings, creative reviews, event support and production-related responsibilities. This is not a fully remote position.</li>
<li>Ability to travel as needed.</li>
</ul>
Duties:
70% - Graphic Design<ul>
<li>
Design a wide range of visual materials for university marketing, communications and advancement needs across print, digital, web, email, social media, presentation and environmental applications.</li>
<li>Support high-visibility institutional campaigns by developing polished visual concepts that align with campaign goals, audience needs and university priorities.</li>
<li>Produce campaign creative that can extend across multiple channels and formats while maintaining consistency, clarity and visual impact.</li>
<li>Translate creative briefs, messaging strategies and project goals into compelling design solutions that support recruitment, engagement, fundraising, reputation and institutional storytelling.</li>
<li>Develop campaign materials that demonstrate strong typography, layout, composition, color, image selection, information hierarchy and brand application.</li>
<li>Adapt approved campaign directions into cohesive suites of materials, including campaign graphics, publications, event materials, signage, postcards, print collateral, email headers, social media graphics, presentations and other marketing assets.</li>
<li>Create designs that help complex messages feel clear, engaging and accessible to a variety of audiences.</li>
<li>Prepare design options for reviewing and revising work based on feedback from the design leadership team, project managers, clients and other collaborators.</li>
<li>Balance multiple design assignments and communicate project status, questions and timeline concerns clearly.</li>
<li>Apply accessibility best practices, including readable typography, appropriate color contrast and document structure.</li>
</ul>
15% - Brand Application, Templates &amp; Design Systems<ul>
<li>
Apply William &amp; Mary&rsquo;s visual identity standards consistently across university marketing and communications materials.</li>
<li>Create, update and maintain branded templates, toolkits and reusable design assets that support consistency and efficiency across the university.</li>
<li>Support template-based design needs in platforms such as Microsoft PowerPoint, Canva and other approved tools while ensuring materials remain aligned with university brand standards.</li>
<li>Adapt existing brand systems and design templates for new uses while maintaining visual consistency and usability.</li>
<li>Help organize and maintain design files, assets and templates to support efficient workflows and future reuse.</li>
<li>Provide clear guidance to campus partners and internal collaborators on the appropriate use of branded templates and design assets.</li>
</ul>
15% - Production &amp; Quality Control<ul>
<li>
Prepare accurate, production-ready files for print, digital, web, email, presentation and environmental applications.</li>
<li>Review work carefully for accuracy, consistency, accessibility, brand alignment and production readiness.</li>
<li>Coordinate with vendors and internal partners on specifications, proofs, timelines and final deliverables.</li>
<li>Ensure final materials meet project requirements, production standards and university brand guidelines.</li>
<li>Maintain organized final files and project materials for archiving, reuse and future reference.</li>
</ul>
Additional Job Description:
Job Profile:
JP0110 - Media Specialist III - Nonexempt - Salary - S09
Qualifications:
Compensation Grade:
S09
Recruiting Start Date:
2026-07-27
Position Restrictions:
Continuing E&amp;G funded position and not term-limited
EEO is the Law. Applicants can learn more about William &amp; Mary&rsquo;s status as an equal opportunity employer by viewing the &quot;Know Your Rights&quot; poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal 
Background Check: William &amp; Mary is committed to providing a safe campus community. W&amp;M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. 
Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor&rsquo;s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.</div></div>

Graphic Designer

<div>Job Requisition:
JR101974 Assistant Coach - Distance, Track &amp; Field and Cross Country (Open)
Job Posting Title:
Assistant Coach - Distance, Track &amp; Field and Cross Country
Department:
CC00391 WM001 | ATHL | Track &amp; Field
Job Family:
Staff - Assistant Coaching
Worker Sub-Type:
Fixed Term (requires end date - benefited) (Fixed Term)
Job Requisition Primary Location:
Kaplan Arena
Primary Job Posting Location:
Posting Location - William &amp; Mary
Job Description Summary:
The Department of Intercollegiate Athletics at William &amp; Mary is dedicated to the pursuit of excellence in all its endeavors. We are committed to an outstanding intercollegiate athletics program by:
 
<ul><li>Forging an environment that demands success with integrity.
</li><li>Winning championships.
</li><li>Empowering leaders.
</li><li>Building a championship culture.
</li><li>Elevating the prestige of the University.
</li><li>Instilling pride and respect.
</li><li>Remaining true to our Core Values of Accountability, Belonging, Creativity, Integrity, and Service.
</li></ul> 
This position will take a central role in developing strategy and execution for the technical and tactical preparation, training and competitive instruction of cross country and mid-distance/distance student-athletes, alongside the Director of Track &amp; Field and Cross Country. Additionally, it will collaborate in program and recruiting strategy to build and maintain a high-performing NCAA Division I men&rsquo;s and women&rsquo;s Cross Country and Track &amp; Field program, with a particular focus on Cross Country and mid-distance/distance areas. It will also assist with the entirety of the program and other event areas as defined by the Director.
Job Description:
Required Qualifications:
<ul><li>Bachelor&rsquo;s degree and significant or extensive experience either playing or coaching the sport.
</li><li>Skills or competencies related to the sport of Track &amp; Field/Cross Country.
</li><li>Demonstrates strong organizational, written and verbal communication skills.
</li><li>Demonstrates proven leadership abilities through prior collegiate playing and/or coaching experience.
</li><li>Demonstrates attention to detail.
</li><li>Demonstrated ability to lead small and large group discussions.
</li><li>Strong computer skills and the ability to utilize the latest advances in technology.
</li><li>Demonstrated ability to define problems, collect data, establish facts, and draw valid conclusions.
</li></ul>Preferred Qualifications:
<ul><li>Master&rsquo;s Degree.
</li><li>Several years coaching track &amp; field distance events/cross country at the NCAA Division I level.
</li></ul>Conditions of Employment:
<ul><li>Must work nights and weekends. Presence at events outside of normal working hours may be required.
</li><li>Frequent overnight travel during week and on weekends on a monthly basis throughout the year.
</li><li>Prolonged period of sitting and standing indoors and frequently exposed to outside weather conditions.
</li><li>Yearly completion of NCAA compliance certification.
</li><li>CPR certification or completed within 6 months of employment.
</li><li>This is a restricted position subject to availability of funding.
</li><li>This position is restricted to a specific term.
</li></ul>Job Duties:
65% - Coaching:
<ul><li>Take a primary role in programming, implementing and executing preparation, training, and competition strategies for men&rsquo;s and women&rsquo;s Cross Country and mid-distance/distance student-athletes, in collaboration with Director of Track &amp; Field/Cross Country.
</li><li>Assist in the organization of competition schedule for Cross Country, Indoor Track &amp; Field, and Outdoor Track &amp; Field, in collaboration with Director of Track &amp; Field/Cross Country.
</li><li>Work with assigned strength and conditioning coach to design and implement weight room schedule and strength programs to best fit the developmental needs of student-athletes in event group.
</li><li>Collaborate with Sports Medicine and Sports Performance staff to ensure student-athlete welfare for healthy participation in sport.
</li><li>Facilitate student-athlete academic success through resources offered by academic support.
</li><li>Support student-athletes in entire men&rsquo;s and women&rsquo;s program as directed by Director of Track &amp; Field/Cross Country.
</li></ul>25% - Recruiting:
<ul><li>Assist in the identification and engagement of high school and transfer prospective student-athletes for recruitment to William &amp; Mary.
</li><li>Follow recruiting strategy as outlined and defined by Director of Track &amp; Field and Cross Country, which may include shifting priorities at Director&rsquo;s discretion.
</li><li>Collect necessary information regarding athletic and academic qualifications to ensure recruits meet admissions and athletic standards for the needs of the program.
</li><li>Abide by all regulations so as to never cause W&amp;M to be penalized for a breach of NCAA rules.
</li><li>Complete all necessary administrative tasks and documentation for both on and off-campus recruiting contacts.
</li></ul>10% - Administrative/Collaboration:
<ul><li>Prepare the necessary administrative paperwork necessary for travel, budget, recruiting, and meet management as required by Director of Track &amp; Field/Cross Country.
</li><li>Maintain positive working relationships with all division and athletic department entities and those across campus in other University capacities.
</li><li>Effectively and appropriately use software/technology tools &ndash;TeamWorks, Workday, EMS, Outlook, Box, Microsoft Teams, Zoom, phone, text messaging etc. &ndash; to increase and expedite team/event group management, communication and collaboration.
</li></ul>Additional Job Description:
Salary: up to $65,000, commensurate with experience and internal alignment.
A resume/CV and cover letter are required for this position.
For full consideration, submit application materials by the initial review date, August 5, 2026. Applications received after the initial review date will be considered if needed.
Job Profile:
JP0338 - Assistant Track Coach - Exempt - Salary - S06
Qualifications:
Compensation Grade:
S06
Recruiting Start Date:
2026-07-29
Position Restrictions:
Restricted Funds &amp; Restricted Term
EEO is the Law. Applicants can learn more about William &amp; Mary&rsquo;s status as an equal opportunity employer by viewing the &quot;Know Your Rights&quot; poster published by the U.S. Equal Employment Opportunity Commission. https:// www.eeoc.gov/know-your-rights-workplace-discrimination-illegal 
Background Check: William &amp; Mary is committed to providing a safe campus community. W&amp;M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. 
Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor&rsquo;s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.</div>

Assistant Coach - Distance, Track & Field and Cross Country

<div>Job Requisition:
JR101945 Metadata Librarian (Open)
Job Posting Title:
Metadata Librarian
Department:
CC00210 WM001 | SLAW | Law Library
Job Family:
Staff - Librarians
Worker Sub-Type:
Regular (benefited)
Job Requisition Primary Location:
School Of Law
Primary Job Posting Location:
Posting Location - William &amp; Mary
Job Description Summary:
William &amp; Mary Law School provides an exceptional education for tomorrow&rsquo;s lawyers. As the nation&rsquo;s first law school, we maintain an enduring tradition of intellectual and professional excellence. We improve legal systems here and abroad through a commitment to the classroom, influential scholarship, and service to the public. Our students become highly skilled advocates, ready to serve their clients and their communities with thoughtful engagement and unwavering integrity. We recognize the challenges of our history and our responsibility to pursue the realization of justice through the rule of law. Above all, we strive to be a diverse and close-knit community, inclusive in the broadest sense and defined by a shared commitment to the rigorous and open-minded study of the law.
 
 
Working closely with and reporting to the Head of Technical Services &amp; Special Collections, the Metadata Librarian plays a key role in the operations of the Technical Services department, cataloging materials in all formats including monographs, serials, audio/visual materials, archives, and online resources. The librarian manages the library&rsquo;s electronic resources by providing access to online library database subscriptions, retrieving records for licensed online resources, and performing routine system data loads. This librarian serves as the Law Library&rsquo;s primary representative for systems-related functions, liaising with the university library. The Metadata Librarian also oversees the physical processing of books and other materials, manages invoice processing for monographic items and performs special tasks as needed.
Job Description:
Required Qualifications:
<ul><li>Master&rsquo;s degree in library or information science from an ALA-accredited program or the international equivalent.
</li><li>Demonstrated knowledge or interest in metadata and cataloging a variety of resources.
</li><li>Familiarity with the technical services functions in an integrated library system.
</li><li>Experience working with catalog records for electronic resources.
</li><li>Strong service orientation, excellent oral and written communication skills, and sound organizational abilities.
</li><li>Ability to view the library and its functions as a unified whole and work effectively and collegially with library staff and other members of the law school and college communities.
</li><li>Commitment to serving diverse patrons and ensuring the library&rsquo;s services and spaces are inclusive and welcoming to all.
</li></ul>Preferred Qualifications:
<ul><li>Experience in a law library.
</li><li>Proficiency with metadata schemes, evolving standards, and emerging technologies.
</li><li>Demonstrated experience in original cataloging.
</li><li>Demonstrated experience with managing electronic resources and using the cataloging functions in an integrated library system, preferably in a law library and/or using Alma by ExLibris.
</li><li>Interest in electronic information sources and organization.
</li></ul>Conditions of Employment:
This position may require additional hours beyond the typical work week, to include occasional overnight and weekend work as needed to meet the business needs of the operation.
Duties:
50%- Managing Electronic Resources:
<ul><li>Serves as the library&rsquo;s expert relating to all aspects of electronic resources maintenance in the online catalog. Creates, manages, and revises record collections to faithfully represent access to purchased and open access electronic resources.
</li><li>Supervises bibliographic file loads, edits to MARC records, and conducts other necessary updates. Develops priorities for input of records and record clean-up in consultation with the Head of Technical Services &amp; Special Collections.
</li><li>Creates, updates, and oversees policies and procedures for all aspects electronic resources maintenance. Adapts these procedures accordingly in response to changes in the integrated library system and/or its discovery layer.
</li><li>Serves as liaison to law library and Swem library staff in regard to electronic resources maintenance.
</li><li>Maintains awareness of new technologies and standards to support higher quality representation of electronic subscriptions.
</li><li>Evaluates electronic data in a variety of formats for resource discovery; keeps current with trends in cataloging and resource discovery.
</li><li>Serves as the library&rsquo;s primary representative and liaison to the university library for systems-related functions.
</li></ul>40%- Cataloging and Metadata:
<ul><li>Manages cataloging operations in all formats.
</li><li>Performs complex cataloging of items in all formats which requires an advanced knowledge of law and law-related materials and a comprehensive understanding of the library&rsquo;s classification and arrangement policies.
</li><li>Creates, runs and processes complex automated reports in the Alma integrated library system.
</li><li>Monitors, investigates, and evaluates metadata systems and standards for use with the library&rsquo;s collections.
</li><li>Directs cataloging projects, including database cleanup in consultation with the Head of Technical Services &amp; Special Collections.
</li><li>Creates, updates and maintains cataloging policies and procedures in consultation with the department head. Contributes to the development and maintenance of departmental procedures wiki.
</li><li>Trains, instructs and supervises student assistants and volunteers as necessary.
</li></ul>10%- Professional Development:
<ul><li>Continues intellectual and professional growth through involvement in professional associations, conference and workshop attendance, and other activities.
</li><li>Stays current with advances in librarianship, including developments with preservation, library/information systems and technology
</li><li>Serves on library, law school, or college committees as appointed.
</li><li>Performs other duties as needed or assigned by the Head of Technical Services &amp; Special Collections or Director.
</li></ul>For full consideration please submit both a resume and cover letter by the review date of August 10, 2026.
 
 
Posting Range: $70,000 up to $75,000 commensurate with experience
Additional Job Description:
Job Profile:
JP0539 - Librarian II - Exempt - Salary - S11
Qualifications:
Compensation Grade:
S11
Recruiting Start Date:
2026-07-22
Position Restrictions:
Continuing E&amp;G funded position and not term-limited
EEO is the Law. Applicants can learn more about William &amp; Mary&rsquo;s status as an equal opportunity employer by viewing the &quot;Know Your Rights&quot; poster published by the U.S. Equal Employment Opportunity Commission. https:// www.eeoc.gov/know-your-rights-workplace-discrimination-illegal 
Background Check: William &amp; Mary is committed to providing a safe campus community. W&amp;M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. 
Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor&rsquo;s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.</div>

Metadata Librarian

<div>Job Requisition:
JR101923 Assistant Director, Graduate Center (Open)
Job Posting Title:
Assistant Director, Graduate Center
Department:
CC00235 WM001 | PROV | Vice Provost Academic Affairs
Job Family:
Staff - Program Management
Worker Sub-Type:
Regular (benefited)
Job Requisition Primary Location:
William &amp; Mary
Primary Job Posting Location:
Posting Location - William &amp; Mary
Job Description Summary:
Reporting to the Director of the Graduate Center, the Assistant Director will provide program management and operational oversight for the Center to include planning and facilitating professional development programs, workshops, and events; collecting and interpreting program impact data; and assisting with graduate student academic success programs. This new position aligns with the Center&rsquo;s recent shift to the Office of the Provost and expansion allowing support for research graduate students and postdoctoral scholars across academic units.
 
 
Responsibilities Include:
 
<ul><li>Working collaboratively as a thought partner with the Center&rsquo;s Director on strategic vision, implementation planning, and program priorities to expand the Center&rsquo;s reach and impact.
</li><li>Leading the development, implementation, and ongoing improvement of the Center&rsquo;s workshop series and related academic success programs.
</li><li>Designing, managing, and evaluating programs and resources that support graduate students and postdoctoral scholars across campus.
</li><li>Facilitating writing retreats, bootcamp-style programs, and other structured academic support initiatives that advance doctoral research and degree progress.
</li><li>Building and sustaining collaborative relationships with faculty, campus partners, and strategic collaborators to develop and deliver programs that advance the mission of the Center.
</li><li>Using assessment data and participant feedback to evaluate program effectiveness, identify emerging needs, and recommend improvements to Center services and priorities.
</li><li>Providing day-to-day operational leadership for student-facing Graduate Center activities, communications, and program logistics.
</li><li>Providing functional supervision, training, workflow direction, and performance feedback for two or more graduate assistants.
</li></ul>Job Description:
Required Qualifications:
<ul><li>Master&rsquo;s degree in a humanities, STEM, social sciences, or related field.
</li><li>Experience in higher education, such as university teaching, student or academic affairs, writing center administration, graduate education, academic success programming, or related field (typically 2+ years).
</li><li>Demonstrated success developing, delivering, or supporting programs for graduate students, postdoctoral scholars, or advanced learners in a higher education setting.
</li><li>Demonstrated ability to exercise independent judgment, manage complex priorities, and lead programs from planning through implementation and assessment.
</li><li>Excellent written and verbal communication skills, including the ability to communicate effectively with students, faculty, staff, and campus partners.
</li><li>Strong interpersonal skills and demonstrated ability to foster cooperative relationships with students, faculty, staff, and institutional stakeholders.
</li><li>Demonstrated ability to work autonomously as well as collaboratively in a complex academic environment.
</li></ul>Preferred Qualifications:
<ul><li>Demonstrated knowledge of graduate education, graduate student success, postdoctoral support, and/or professional development best practices.
</li><li>Experience teaching and/or tutoring writing and communication in a college or university setting.
</li><li>Experience with teaching, instructional design, learning facilitation, academic coaching, or student success programming in a college or university setting.
</li><li>Experience developing, managing, or assessing programs, workshops, events, or academic initiatives.
</li><li>Experience collecting, interpreting, and reporting program assessment data.
</li><li>Experience providing supervision, training, or work direction to students, graduate assistants, staff, or peer leaders.
</li><li>Demonstrated ability to prioritize multiple tasks and responsibilities, solve problems independently, and identify creative solutions to challenges.
</li></ul>Conditions of Employment:
<ul><li>This position may require working outside of normal business hours, including weekends and holidays.
</li></ul>Job Duties:
60% - Graduate Center Program Delivery and Management:
<ul><li>Provide leadership, coordination, and management of student-facing Graduate Center programs, including but not limited to the workshop series, Graduate Center Mentoring Program, Graduate Research Symposium, writing retreats, and other academic success initiatives.
</li><li>Design, implement, and continuously improve programs, workshops, and resources that support graduate student academic success, professional development, writing productivity, mentoring, research communication, and degree progress.
</li><li>Collaborate with faculty, academic units, and campus partners in the development, design, and delivery of workshops, courses, programs, and services that support graduate students and postdoctoral scholars.
</li><li>Provide high-impact academic success advising and coaching to graduate students, including support related to writing productivity, research progress, professional development, and navigating academic resources.
</li><li>Lead the coordination of professional development support for postdoctoral scholars in partnership with academic units, faculty, and campus stakeholders.
</li><li>Represent the Graduate Center in meetings, programs, and collaborative initiatives related to graduate student and postdoctoral scholar support.
</li><li>Exercise independent judgment in resolving programmatic issues, prioritizing student-facing services, and recommending improvements to program delivery.
</li></ul>15% - Program Assessment:
<ul><li>Oversee program and needs assessments to ensure Graduate Center programming is aligned with student needs, postdoctoral scholar needs, and university priorities.
</li><li>Gather, maintain, analyze, and interpret data on Graduate Center program participation, satisfaction, learning outcomes, and overall effectiveness.
</li><li>Use assessment findings to recommend program improvements, identify service gaps, and inform strategic planning.
</li><li>Collaborate with the Center Director to create reports, summaries, and presentations for internal stakeholders.
</li><li>Support the development of assessment practices that demonstrate the Center&rsquo;s impact on graduate student success, postdoctoral support, and institutional research priorities.
</li></ul>15% - Center Administration and Management:
<ul><li>Oversee day-to-day operations of the Graduate Center in collaboration with the Director, including program logistics, communications, scheduling, student-facing services, and coordination of Center activities.
</li><li>Provide functional supervision, training, workflow direction, and performance feedback for two or more graduate assistants.
</li><li>Establish and maintain processes that support effective program delivery, participant communication, event planning, and operational continuity.
</li><li>Oversee the Graduate Center website and online calendar to ensure information is accurate, accessible, timely, and aligned with Center priorities.
</li>Coordinate with campus partners and internal stakeholders to support Center operations, program visibility, and student engagement. 
<li>
</li></ul>10% - Professional Learning and Development:
<ul><li>Engage in ongoing professional learning and development to ensure the Center is aligned with best practices and emerging trends in graduate education, postdoctoral support, academic success, writing productivity, mentoring, and professional development.
</li><li>Participate in relevant professional organizations, conferences, trainings, and networks to strengthen Graduate Center programming and services.
</li><li>Monitor trends and promising practices in graduate education and postdoctoral support to inform program development and continuous improvement.
</li><li>Contribute to the advancement of W&amp;M&rsquo;s research reputation by supporting high-quality graduate and postdoctoral development initiatives.
</li></ul>Posting Range: $70,000-$80,000 commensurate with experience
Review Date: For full consideration please apply by July 30, 2026
Additional Job Description:
Job Profile:
JP0002 - Program Administrative Specialist II - Exempt - Salary - S10
Qualifications:
Compensation Grade:
S10
Recruiting Start Date:
2026-07-15
Position Restrictions:
Continuing E&amp;G funded position and not term-limited
EEO is the Law. Applicants can learn more about William &amp; Mary&rsquo;s status as an equal opportunity employer by viewing the &quot;Know Your Rights&quot; poster published by the U.S. Equal Employment Opportunity Commission. https:// www.eeoc.gov/know-your-rights-workplace-discrimination-illegal 
Background Check: William &amp; Mary is committed to providing a safe campus community. W&amp;M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. 
Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor&rsquo;s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.</div>

Assistant Director, Graduate Center

<div><div><div>https://williammary.wd12.myworkdayjobs.com/WM/job/Posting-Location-William<ul><li>-Mary/Student-Accounts-Specialist_JR101898
</li></ul></div><div><ul><li>Williamsburg, Virginia, United States
</li></ul></div><div><ul><li>Student Financial Services &amp; Process Improvements
</li></ul></div><div><ul><li>William &amp; Mary</li></ul></div></div><div> 
</div><div>Job Requisition:
JR101898 Student Accounts Specialist (Open)
Job Posting Title:
Student Accounts Specialist
Department:
CC00404 WM001 | WMUO | Workday Project
Job Family:
Staff - Administrative &amp; Office Support
Worker Sub-Type:
Regular (benefited)
Job Requisition Primary Location:
William &amp; Mary
Primary Job Posting Location:
Posting Location - William &amp; Mary
Job Description Summary:
The Student Accounts Specialist (Temporary Backfill) provides operational and customer service support to ensure continuity of daily Bursar Office functions during the University's Workday Student implementation. This position performs a variety of student account functions, including processing payments, scholarships, waivers, third-party sponsorships, payment plans, and account adjustments while providing exceptional customer service to students, families, faculty, staff, and external agencies.
 
 
The position also supports data validation, testing preparation, documentation updates, and other operational activities necessary to maintain accurate student financial records during the ERP transition.
Job Description:
Required Qualifications:<ul><li>
High school diploma or equivalent.</li><li>
Experience providing excellent customer service in a professional office environment.</li><li>
Experience processing financial transactions or performing accounting, bookkeeping, cashiering, or fiscal support functions.</li><li>
Strong attention to detail with the ability to maintain accurate financial records.</li><li>
Proficiency with Microsoft Office applications, particularly Excel and Word.</li><li>
Ability to learn new software systems and business processes quickly.</li><li>
Strong organizational, analytical, and problem-solving skills.</li><li>
Excellent verbal and written communication skills.</li><li>
Ability to manage multiple priorities in a fast-paced environment.</li><li>
Ability to work independently while collaborating effectively within a team.</li></ul><ul>
<li>Demonstrated commitment to confidentiality and customer service.</li>
<li>Knowledge of student accounts and cashiering operations.</li>
<li>Strong customer service orientation.</li><li>
Ability to interpret policies and procedures.</li><li>
Ability to analyze account activity and resolve discrepancies.</li><li>
Excellent attention to detail and accuracy.</li><li>
Ability to maintain confidentiality of sensitive financial and student information.</li><li>
Adaptability and willingness to learn new technology and processes.</li><li>
Strong interpersonal skills with the ability to work effectively with a diverse campus community.</li></ul>
Preferred Qualifications:<ul><li>
Experience working in higher education.</li><li>
Experience in a Bursar, Student Accounts, Financial Aid, or Accounts Receivable office.</li><li>
Experience using Banner Student, Banner Finance, Workday Student, or another ERP system.</li><li>
Knowledge of TouchNet or similar payment processing systems.</li><li>
Knowledge of Commonwealth of Virginia financial policies and procedures.</li><li>
Experience with student billing, third-party sponsorships, scholarships, military benefits, or tuition payment plans.</li><li>
Associate's degree or coursework in accounting, business administration, finance, or a related field.</li></ul>
Conditions of Employment:<ul>
<li>
This position is restricted to a specific term.</li>
<li>This position may require working outside of normal business hours, including evenings, weekends, and holidays.</li>
</ul>
Position Duration:
This is a temporary position established to provide operational support and maintain business continuity during the University's Workday Student implementation. The appointment is expected to continue through the implementation period (minimum 3 years), with the possibility of extension based on operational needs and funding.
Salary:
Up to $45,000, commensurate with experience. For full consideration, apply by the review date of July 28, 2026. Position is open until filled. A cover letter and resume are required. 
 
Job Duties:
25% - Student Account Operations:<ul><li>
Process student account transactions accurately and in accordance with University policies.</li><li>
Assist with scholarship, waiver, sponsorship, and third-party payment processing.</li><li>
Review student accounts for accuracy and resolve routine account discrepancies.</li><li>
Support reconciliation of student account transactions between student records and financial records.</li><li>
Assist with daily operational tasks to ensure timely processing of student account activity.</li><li>
Maintain accurate electronic and physical records in accordance with University record retention policies.</li></ul>
25% - Customer Service:<ul><li>
Serve as a primary point of contact for students, families, faculty, staff, and external organizations.</li><li>
Respond promptly to inquiries received by phone, email, and in person.</li><li>
Explain tuition and fee charges, payment options, refunds, financial holds, payment plans, and account balances.</li><li>
Assist students with questions regarding 1098-T tax forms, scholarships, refunds, and payment deadlines.</li><li>
Escalate complex issues to appropriate staff members when necessary.</li><li>
Maintain confidentiality of student information in compliance with FERPA and University policies.</li></ul>
15% - Scholarship and Third-Party Processing:<ul><li>
Process outside scholarship payments and maintain supporting documentation.</li><li>
Prepare invoices for sponsoring agencies and third-party organizations.</li><li>
Monitor outstanding receivables and assist with collection efforts.</li><li>
Process military benefits, Virginia 529 plans, employer sponsorships, and other contract billing programs.</li><li>
Assist with reconciliation of scholarship and third-party payment activity.</li></ul>
10% - Payment Plans and Waivers:<ul><li>
Assist with administration of tuition payment plans.</li><li>
Process employee tuition waivers, senior citizen waivers, and other approved exemptions.</li><li>
Verify eligibility and ensure compliance with Commonwealth of Virginia and University policies.</li><li>
Maintain supporting documentation for all waiver activity.</li></ul>
20% - Workday Implementation Support:<ul><li>
Assist with validating student account information during the Workday implementation.</li><li>
Review legacy Banner data for completeness and accuracy.</li><li>
Participate in data cleanup and verification activities.</li><li>
Support testing activities by validating financial transactions and business processes.</li><li>
Document business processes and assist with updating procedures for the Workday environment.</li><li>
Identify and communicate process improvement opportunities.</li><li>
Provide operational support to ensure uninterrupted student services throughout the implementation.</li></ul>
5% - Other Duties:<ul><li>
Participate in training sessions related to new systems and business processes.</li><li>
Assist other members of the Bursar's Office during peak processing periods.</li><li>
Perform additional duties as assigned to support departmental operations.</li></ul>
Additional Job Description:
Acts as a specialist in assigned program area, performing the most complex technical duties, such as reviewing and processing claims from vendors, contractors, medical providers and others for reimbursement or other actions under various programs. 
Performs, leads, or supervises a wide variety of moderate to complex program and operational support duties. 
Applies knowledge of programmatic and administrative requirements. 
Applies knowledge of applicable computer software/programs. 
Frequent contacts include internal and external customers to gather information or provide information. 
May serve as a subject matter expert. 
Certification in program area may be preferred.
Job Profile:
JP0205 - Administrative &amp; Office Specialist III - Nonexempt - Salary - S05
Qualifications:
High School
Compensation Grade:
S05
Recruiting Start Date:
2026-07-06
Position Restrictions:
Continuing E&amp;G funded position and not term-limited
EEO is the Law. Applicants can learn more about William &amp; Mary&rsquo;s status as an equal opportunity employer by viewing the &quot;Know Your Rights&quot; poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal 
Background Check: William &amp; Mary is committed to providing a safe campus community. W&amp;M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. 
Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor&rsquo;s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.</div></div>

Student Accounts Specialist

<div><div><div>https://williammary.wd12.myworkdayjobs.com/WM/job/Boswell-Hall-Rm-305/Administrative-and-Fiscal-Coordinator<ul><li>-CAS-Dean-_JR101502-1
</li></ul></div><div><ul><li>Williamsburg, Virginia, United States
</li></ul></div><div><ul><li>Arts and Sciences - Dean's Office
</li></ul></div><div><ul><li>William &amp; Mary</li></ul></div></div><div> 
</div><div>Job Requisition:
JR101502 Administrative and Fiscal Coordinator (CAS Dean) (Open)
Job Posting Title:
Administrative and Fiscal Coordinator (CAS Dean)
Department:
CC00064 WM001 | CAS | Dean of Arts &amp; Sciences Office
Job Family:
Staff - Administrative &amp; Office Support
Worker Sub-Type:
Regular (benefited)
Job Requisition Primary Location:
Boswell Hall Rm 305
Primary Job Posting Location:
Boswell Hall Rm 305
Job Description Summary:
The College of Arts &amp; Sciences (CAS) Dean&rsquo;s Office invites qualified candidates for an exciting opportunity to support administrative continuity across the division. The Administrative &amp; Fiscal Coordinator plays a key role in providing critical interim support for departments and programs impacted by staff vacancies and extended absences, in addition to coordinating ongoing training opportunities and providing onboarding and orientation of new administrative staff across CAS. In this field-based role, the incumbent will leverage their knowledge and expertise in general administration and fiscal management to develop effective training strategies that support the needs of administrators across CAS.
Job Description:
This position supports a broad range of administrative and financial needs to include faculty support. Primary areas of support include:<ul>
<li>
Administrative and faculty personnel services</li>
<li>
Fiscal administration and management of department funds</li>
<li>
Facilitating processing of transactions and procurement of equipment and services</li>
<li>
Liaising with multiple units on campus such as Accounts Payable, Human Resources, Procurement, the Office of Sponsored Programs, and Student Employment</li>
<li>
Communications and technological support</li>
<li>
Facilitating student hiring processes</li>
<li>
Course Scheduling and Registration</li>
</ul>
Required Qualifications:<ul>
<li>
High School graduate or an equivalent combination of training, education and/or experience.</li>
<li>
Experience with general office practices and procedures, including customer service techniques and etiquette.</li>
<li>
Working knowledge of fiscal administration and general accounting practices.</li>
<li>
Working knowledge of procurement and purchasing policies, procedures, and practices.</li>
<li>
Working knowledge of general employment/hiring practices and procedures.</li>
<li>
Demonstrated proficiency in Microsoft Office: Word, Excel, PowerPoint, and Outlook.</li>
<li>
Demonstrated ability to effectively work with productivity systems and applications in the areas of funds management and procurement.</li>
<li>
Demonstrated ability to interpret and apply organizational policies and procedures in accordance with state and federal guidelines.</li>
<li>
Demonstrated ability to balance competing priorities.</li>
<li>
Demonstrated ability to communicate effectively, orally and in writing, and interact professionally with a diverse population of faculty, staff, and students.</li>
</ul>
Preferred Qualifications:<ul>
<li>
Bachelor&rsquo;s Degree from an accredited institution or an equivalent combination of training, education and/or experience</li>
<li>
Experience working in higher education</li>
<li>
Experience leading individual or group training</li>
<li>
Experience with productivity systems and applications such as Workday, Banner, Qlik, and buyW&amp;M</li>
<li>
Experience with fiscal administration to include tracking expenditures</li>
<li>
Experience with personnel processes for instructional faculty (i.e., promotion, tenure review, merit, etc.)</li>
</ul>
Conditions of Employment:
Occasional evening and weekend work may be required, for example, during graduation, homecoming, lectures, special events, etc.
This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc., as directed and approved by the supervisor.
Position will remain open until filled.
Compensation: Up to $49,500 commensurate with experience 
Duties:
55% - Department/Program Administrative Personnel Support<ul>
<li>
Provide interim support to departments and programs in times of extended absences and/or vacancies, to include essential tasks as outlined in other duty blocks below.</li>
<li>
Assist with complex and time-sensitive tasks for departments and programs as needed.</li>
<li>
In coordination with the Dean&rsquo;s Office and unit leaders, assist with recruitment actions to fill administrator vacancies, including search coordination and participation, and onboarding of new staff.</li>
<li>
Develop and implement consistent onboarding practices for new administrators.</li>
<li>
Provide remedial training to department and program administrators in specialty areas.</li>
</ul>
10% - General Administration and Support<ul>
<li>
Inventory, order, and maintain supply of office equipment and materials in compliance with state procedures.</li>
<li>
Maintain group calendars and provide administrative support to Chair and faculty, for coordination of meetings, lectures, guests, special events, and academic programs/initiatives.</li>
<li>
Assist with planning and execution of special events, including unit-specific graduation and homecoming activities; coordinate catering, logistics, and agenda; prepare and distribute materials as requested.</li>
<li>
Assist in drafting correspondence or e-mail to send on behalf of the department or as a draft for the Chair/Director.</li>
<li>
Liaise with other departments on campus (i.e., IT, facilities management, etc.) to schedule services, rooms, troubleshoot problems, place work orders etc.</li>
<li>
Make travel arrangements for faculty, students, and guest lecturers.</li>
<li>
Serve as department point of contact by attending to office visitors, students, parents, and faculty to answer or refer inquiries via phone, email, or in-person; as appropriate.</li>
<li>
Resolve routine problems quickly and professionally, referring more complex matters to supervisor or the Chair/Director.</li>
<li>
Receive mail and distribute; maintain unit and individual mailboxes.</li>
<li>
Assist with preparation of travel authorizations and expense reimbursement requests.</li>
<li>
Prepare Journal Adjustments and other standard forms under the direction of supervisor.</li>
<li>
Verify federal I-9 employment eligibility using the on-line verification system.</li>
</ul>
10% - Fiscal Administration<ul>
<li>
Manage department/program funds: verify accounting entries, balance monthly expenditure vs. budget, and maintain budget tracking spreadsheets. Funds may include state, grant, overhead, gift and endowments.</li>
<li>
Assist in budget planning by providing financial review of resources.</li>
<li>
Maintain financial records/spreadsheets for tracking individual faculty start-up funds, faculty award funds (professorships, awards, and miscellaneous commitments), and student award funds.</li>
<li>
Track and reconcile transactions using university systems.</li>
<li>
Work with Private Fund Accounting to ensure compliance with individual private fund gift restrictions. Compile annual spending report for the donor appreciation letters.</li>
<li>
Prepare and submit Journal Adjustments and Accounting Journals, and verify accounting transactions.</li>
<li>
Prepare and submit faculty travel authorizations, qualified expense reimbursement requests, and check requests for reimbursement according to state guidelines.</li>
<li>
Implement state fiscal policies and communicate fiscal policies and practices to unit faculty, staff, and students.</li>
<li>
Liaise with HR, Student Employment/Financial Aid, etc. to apply the correct type of position payment (stipend, award, salary, etc.) and confirm the proper payment method.</li>
<li>
Complete timely fiscal year-end procedures in accordance with university guidelines.</li>
</ul>
10% - Procurement<ul>
<li>
Manage routine procurements within the delegated authority of budget and purchase card, in compliance with state and university policies, such as but not limited to supplies, equipment, services, vendors, annual contracts, memberships, and subscriptions.</li>
<li>
Utilize the university&rsquo;s electronic procurement system to initiate and monitor transactions and reconcile encumbrances.</li>
<li>
Act as liaison between Procurement office and faculty regarding procurement policy and encourage use of state contractors and SWaM (small, women, and minority owned business) vendors.</li>
<li>
Resolve invoice inquiries and disputes from vendors.</li>
<li>
Assist in the development and processing of vendor agreements, especially for guest speakers, performers, and program reviewers.</li>
<li>
Communicate with Procurement regarding all purchases beyond the unit&rsquo;s delegated authority including but not limited to unusual purchases, bids, and sole sources.</li>
<li>
Participate in training and meetings offered by Procurement.</li>
</ul>
10% - Administrative and Faculty Personnel Services<ul>
<li>
Facilitate the job search and hiring process for faculty, hourly, and grant-funded positions:
<ul>
<li>Assist in updating and initiating the review and approval process in the applicant tracking system;</li>
<li>
Schedule and communicate hiring committee meetings;</li>
<li>
Coordinate candidate interview schedule and travel, as needed.</li>
</ul>
</li><li>In coordination with Faculty Personnel Services, process Teaching Faculty, adjunct, courtesy faculty appointment, and other relevant employment, including Faculty Appointment Forms (FAFs) paperwork. Ensure submissions are complete and timely.</li>
<li>
Maintain confidentiality of unit personnel files and archives.</li>
</ul>
5% - Communication &amp; Technological Support<ul>
<li>
Provide support for the unit&rsquo;s communications program to engage target audience. Maintain content on the unit website and electronic media utilizing knowledge of current technology platforms.</li>
<li>
Assist in the preparation of print, email, web, and other communications pieces as determined by the Chair, consulting with the Dean&rsquo;s Office communications staff as needed.</li>
<li>
Utilize software programs and applications to develop visually appealing communication materials, surveys, forms, and other content as requested.</li>
<li>
Disseminate notifications and other promotional materials including research, scholarship, education, and learning opportunities to unit/division, as appropriate.</li>
<li>
Remain current on knowledge of technology platforms and database tools as well as units&rsquo; technology needs; consulting with designated IT liaison, as needed.</li>
</ul>
Additional Job Description:
Job Profile:
JP0091 - Administrative &amp; Office Specialist III - Nonexempt - Salary - S06
Qualifications:
Compensation Grade:
S06
Recruiting Start Date:
2026-03-20
Position Restrictions:
Continuing E&amp;G funded position and not term-limited
EEO is the Law. Applicants can learn more about William &amp; Mary&rsquo;s status as an equal opportunity employer by viewing the &quot;Know Your Rights&quot; poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal 
Background Check: William &amp; Mary is committed to providing a safe campus community. W&amp;M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. 
Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor&rsquo;s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.</div></div>

Administrative and Fiscal Coordinator (CAS Dean)

<div>Job Requisition:
JR101502 Administrative and Fiscal Coordinator (CAS Dean) (Open)
Job Posting Title:
Administrative and Fiscal Coordinator (CAS Dean)
Department:
CC00064 WM001 | CAS | Dean of Arts &amp; Sciences Office
Job Family:
Staff - Administrative &amp; Office Support
Worker Sub-Type:
Regular (benefited)
Job Requisition Primary Location:
Boswell Hall Rm 305
Primary Job Posting Location:
Boswell Hall Rm 305
Job Description Summary:
The College of Arts &amp; Sciences (CAS) Dean&rsquo;s Office invites qualified candidates for an exciting opportunity to support administrative continuity across the division. The Administrative &amp; Fiscal Coordinator plays a key role in providing critical interim support for departments and programs impacted by staff vacancies and extended absences, in addition to coordinating ongoing training opportunities and providing onboarding and orientation of new administrative staff across CAS. In this field-based role, the incumbent will leverage their knowledge and expertise in general administration and fiscal management to develop effective training strategies that support the needs of administrators across CAS.
Job Description:
This position supports a broad range of administrative and financial needs to include faculty support. Primary areas of support include:
<ul><li>Administrative and faculty personnel services
</li><li>Fiscal administration and management of department funds
</li><li>Facilitating processing of transactions and procurement of equipment and services
</li><li>Liaising with multiple units on campus such as Accounts Payable, Human Resources, Procurement, the Office of Sponsored Programs, and Student Employment
</li><li>Communications and technological support
</li><li>Facilitating student hiring processes
</li><li>Course Scheduling and Registration
</li></ul>Required Qualifications:
<ul><li>High School graduate or an equivalent combination of training, education and/or experience.
</li><li>Experience with general office practices and procedures, including customer service techniques and etiquette.
</li><li>Working knowledge of fiscal administration and general accounting practices.
</li><li>Working knowledge of procurement and purchasing policies, procedures, and practices.
</li><li>Working knowledge of general employment/hiring practices and procedures.
</li><li>Demonstrated proficiency in Microsoft Office: Word, Excel, PowerPoint, and Outlook.
</li><li>Demonstrated ability to effectively work with productivity systems and applications in the areas of funds management and procurement.
</li><li>Demonstrated ability to interpret and apply organizational policies and procedures in accordance with state and federal guidelines.
</li><li>Demonstrated ability to balance competing priorities.
</li><li>Demonstrated ability to communicate effectively, orally and in writing, and interact professionally with a diverse population of faculty, staff, and students.
</li></ul>Preferred Qualifications:
<ul><li>Bachelor&rsquo;s Degree from an accredited institution or an equivalent combination of training, education and/or experience
</li><li>Experience working in higher education
</li><li>Experience leading individual or group training
</li><li>Experience with productivity systems and applications such as Workday, Banner, Qlik, and buyW&amp;M
</li><li>Experience with fiscal administration to include tracking expenditures
</li><li>Experience with personnel processes for instructional faculty (i.e., promotion, tenure review, merit, etc.)
</li></ul>Conditions of Employment:
Occasional evening and weekend work may be required, for example, during graduation, homecoming, lectures, special events, etc.
This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc., as directed and approved by the supervisor.
Position will remain open until filled.
Compensation: Up to $49,500 commensurate with experience 
 
Duties:
55% - Department/Program Administrative Personnel Support
<ul><li>Provide interim support to departments and programs in times of extended absences and/or vacancies, to include essential tasks as outlined in other duty blocks below.
</li><li>Assist with complex and time-sensitive tasks for departments and programs as needed.
</li><li>In coordination with the Dean&rsquo;s Office and unit leaders, assist with recruitment actions to fill administrator vacancies, including search coordination and participation, and onboarding of new staff.
</li><li>Develop and implement consistent onboarding practices for new administrators.
</li><li>Provide remedial training to department and program administrators in specialty areas.
</li></ul>10% - General Administration and Support
<ul><li>Inventory, order, and maintain supply of office equipment and materials in compliance with state procedures.
</li><li>Maintain group calendars and provide administrative support to Chair and faculty, for coordination of meetings, lectures, guests, special events, and academic programs/initiatives.
</li><li>Assist with planning and execution of special events, including unit-specific graduation and homecoming activities; coordinate catering, logistics, and agenda; prepare and distribute materials as requested.
</li><li>Assist in drafting correspondence or e-mail to send on behalf of the department or as a draft for the Chair/Director.
</li><li>Liaise with other departments on campus (i.e., IT, facilities management, etc.) to schedule services, rooms, troubleshoot problems, place work orders etc.
</li><li>Make travel arrangements for faculty, students, and guest lecturers.
</li><li>Serve as department point of contact by attending to office visitors, students, parents, and faculty to answer or refer inquiries via phone, email, or in-person; as appropriate.
</li><li>Resolve routine problems quickly and professionally, referring more complex matters to supervisor or the Chair/Director.
</li><li>Receive mail and distribute; maintain unit and individual mailboxes.
</li><li>Assist with preparation of travel authorizations and expense reimbursement requests.
</li><li>Prepare Journal Adjustments and other standard forms under the direction of supervisor.
</li><li>Verify federal I-9 employment eligibility using the on-line verification system.
</li></ul>10% - Fiscal Administration
<ul><li>Manage department/program funds: verify accounting entries, balance monthly expenditure vs. budget, and maintain budget tracking spreadsheets. Funds may include state, grant, overhead, gift and endowments.
</li><li>Assist in budget planning by providing financial review of resources.
</li><li>Maintain financial records/spreadsheets for tracking individual faculty start-up funds, faculty award funds (professorships, awards, and miscellaneous commitments), and student award funds.
</li><li>Track and reconcile transactions using university systems.
</li><li>Work with Private Fund Accounting to ensure compliance with individual private fund gift restrictions. Compile annual spending report for the donor appreciation letters.
</li><li>Prepare and submit Journal Adjustments and Accounting Journals, and verify accounting transactions.
</li><li>Prepare and submit faculty travel authorizations, qualified expense reimbursement requests, and check requests for reimbursement according to state guidelines.
</li><li>Implement state fiscal policies and communicate fiscal policies and practices to unit faculty, staff, and students.
</li><li>Liaise with HR, Student Employment/Financial Aid, etc. to apply the correct type of position payment (stipend, award, salary, etc.) and confirm the proper payment method.
</li><li>Complete timely fiscal year-end procedures in accordance with university guidelines.
</li></ul>10% - Procurement
<ul><li>Manage routine procurements within the delegated authority of budget and purchase card, in compliance with state and university policies, such as but not limited to supplies, equipment, services, vendors, annual contracts, memberships, and subscriptions.
</li><li>Utilize the university&rsquo;s electronic procurement system to initiate and monitor transactions and reconcile encumbrances.
</li><li>Act as liaison between Procurement office and faculty regarding procurement policy and encourage use of state contractors and SWaM (small, women, and minority owned business) vendors.
</li><li>Resolve invoice inquiries and disputes from vendors.
</li><li>Assist in the development and processing of vendor agreements, especially for guest speakers, performers, and program reviewers.
</li><li>Communicate with Procurement regarding all purchases beyond the unit&rsquo;s delegated authority including but not limited to unusual purchases, bids, and sole sources.
</li><li>Participate in training and meetings offered by Procurement.
</li></ul>10% - Administrative and Faculty Personnel Services
<ul><li>Facilitate the job search and hiring process for faculty, hourly, and grant-funded positions:
<ul><li>Assist in updating and initiating the review and approval process in the applicant tracking system;
</li><li>Schedule and communicate hiring committee meetings;
</li><li>Coordinate candidate interview schedule and travel, as needed.
</li></ul></li><li>In coordination with Faculty Personnel Services, process Teaching Faculty, adjunct, courtesy faculty appointment, and other relevant employment, including Faculty Appointment Forms (FAFs) paperwork. Ensure submissions are complete and timely.
</li><li>Maintain confidentiality of unit personnel files and archives.
</li></ul>5% - Communication &amp; Technological Support
<ul><li>Provide support for the unit&rsquo;s communications program to engage target audience. Maintain content on the unit website and electronic media utilizing knowledge of current technology platforms.
</li><li>Assist in the preparation of print, email, web, and other communications pieces as determined by the Chair, consulting with the Dean&rsquo;s Office communications staff as needed.
</li><li>Utilize software programs and applications to develop visually appealing communication materials, surveys, forms, and other content as requested.
</li><li>Disseminate notifications and other promotional materials including research, scholarship, education, and learning opportunities to unit/division, as appropriate.
</li><li>Remain current on knowledge of technology platforms and database tools as well as units&rsquo; technology needs; consulting with designated IT liaison, as needed.
</li></ul>Additional Job Description:
Job Profile:
JP0091 - Administrative &amp; Office Specialist III - Nonexempt - Salary - S06
Qualifications:
Compensation Grade:
S06
Recruiting Start Date:
2026-03-20
Position Restrictions:
Continuing E&amp;G funded position and not term-limited
EEO is the Law. Applicants can learn more about William &amp; Mary&rsquo;s status as an equal opportunity employer by viewing the &quot;Know Your Rights&quot; poster published by the U.S. Equal Employment Opportunity Commission. https:// www.eeoc.gov/know-your-rights-workplace-discrimination-illegal 
Background Check: William &amp; Mary is committed to providing a safe campus community. W&amp;M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. 
Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor&rsquo;s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.</div>

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William & Mary

About Company

Graphic Designer

Assistant Coach - Distance, Track & Field and Cross Country

Metadata Librarian

Assistant Director, Graduate Center

Student Accounts Specialist

Administrative and Fiscal Coordinator (CAS Dean)

Administrative and Fiscal Coordinator (CAS Dean)