Qureos Mentor

Woodruff Arts Center

<div><div><i>Woodruff Arts Center employees play an integral role in creating and supporting great art and education initiatives at the nation&rsquo;s third largest arts center. Comprised of three Art Partners&mdash;Alliance Theatre, Atlanta Symphony Orchestra and High Museum of Art&mdash;there&rsquo;s a role for everyone at The Woodruff.</i></div><div>
Reports to:</div>
Controller and Head of Administration<div>
FLSA:</div>
United States of America (Exempt)<div>
Employment Status:</div>
Regular/Full time<div>
The Management Assistant&rsquo;s primary role is to support the daily administrative functions of the Alliance Theatre (AT) Administrative Offices. The focus is on a variety of duties and responsibilities in administrative assistance and office management. Responsibilities include managing calendar, expense reports, and other tasks for the Managing Director (MD), maintaining shared administrative spaces, and general administrative support for the theatre. This position requires a professional demeanor, service-oriented communication skills, and strong organizational abilities, all handled with efficiency, confidence, and positivity.</div><div></div><div>
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:</div><div></div><div>
1. EXECUTIVE SUPPORT TO MANAGING LEADERSHIP</div><ul><li>
First point of contact with all visits, correspondence, and calls for MD.</li><li>
Schedule and maintain MD&rsquo;s calendar, making all necessary travel arrangements, including air travel and accommodations.</li><li>
Provide MD with preparatory information for all meetings/engagements, including notes/talking points, contact information, maps, directions, etc.</li><li>
Prioritize, draft, and prepare correspondence for MD, maintaining individual and institutional files on all MD contacts.</li><li>
Process monthly invoices and corporate credit cards for MD. Facilitate check requests and reimbursements as needed.</li><li>
Collect agenda items and materials for weekly Senior Staff meeting and any standing meetings with Board or Woodruff Arts Center leadership.</li><li>
Assist with special projects as needed/assigned.</li></ul><div></div><div>
2. OFFICE MANAGEMENT/ADMINISTRATIVE SUPPORT</div><ul><li>
Maintain office, kitchen supply and first aid inventories.</li><li>
Maintain office spaces in an organized, efficient, and tidy manner (kitchen, conference rooms, copy room, supply rooms, and common spaces).</li><li>
Contact and follow up on 4th floor staff housekeeping, security, IT, and maintenance requests.</li><li>
Place supply orders for general AT use and individual departments; process payments of the same.</li><li>
Update and maintain the AT staff phone directory, mailboxes, and office signage including staff photo boards; maintain the AT organizational chart, 4th floor office floorplan, and Employee Name List.</li><li>
Sort and distribute daily mail.</li><li>
Assist with onboarding of AT administrative new hires.</li><li>
Greet visitors and provide general hospitality.</li><li>
Assist with office catering orders as needed.</li><li>
Coordinate set-up/execution of company meetings.</li><li>
Manage AT 4th floor conference room calendars.</li><li>
Assist with coordination/execution of Opening Night After Parties and other events as needed/assigned.</li><li>
Provide general administrative support for 4th floor as needed.</li></ul><div></div><div>
QUALIFICATIONS AND COMPETENCIES:</div><div>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required.</div><ul><li>
Excellent organizational, written and oral communication, and time management skills are essential.</li><li>
Experience with calendar and schedule management.</li><li>
Understands and responds swiftly to both internal and external time pressures related to scheduling, rehearsals, performances, meetings, and events.</li><li>
Communicates effectively and with a high level of professionalism when interacting with board members, artists, donors, C-suite executives, co-workers, patrons, community partners, civic and community leaders.</li><li>
Ability to handle sensitive information with discretion.</li><li>
Effective project management skills, demonstrating ability to anticipate meeting needs and deadlines.</li><li>
Self-directed, able to work, both independently and collaboratively as a team member, with minimal supervision.</li><li>
Ability to anticipate and solve practical problems efficiently and with utmost professionalism.</li><li>
Highly proficient in Microsoft Office (Word, Excel, PowerPoint).</li><li>
Knowledge of office management systems, procedures, and office equipment.</li><li>
Ability to use various software and learn new skills/technologies as needed.</li><li>
Experience in theater/performing arts welcome.</li></ul></div><div></div>

Management Assistant

<div><div><i>Woodruff Arts Center employees play an integral role in creating and supporting great art and education initiatives at the nation&rsquo;s third largest arts center. Comprised of three Art Partners&mdash;Alliance Theatre, Atlanta Symphony Orchestra and High Museum of Art&mdash;there&rsquo;s a role for everyone at The Woodruff.</i></div><div>
Reports to:</div>
Controller and Head of Administration<div>
FLSA:</div>
United States of America (Exempt)<div>
Employment Status:</div>
Regular/Full time<div>
The Executive Assistant to the Artistic Directors directly supports the Alliance Theatre Artistic Directors (ADs). Primary responsibilities include managing the ADs&rsquo; schedules and travel arrangements (90%) while also providing general administrative support for the Artistic department (10%). The position has a great impact on the experience of the theatre&rsquo;s visiting artists and professionals and must maintain awareness of and connection to the office atmosphere as well as the schedules and initiatives of various departments. This position requires a professional demeanor, excellent communication skills, and strong organizational abilities, all handled with efficiency, confidence, and positivity.</div><div></div><div>
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:</div><div></div><ul><li>
First point of contact with all visits, correspondence, and calls for ADs.</li><li>
Schedule and maintain calendars for ADs, making all necessary travel arrangements, including air travel and accommodations.</li><li>
Provide ADs with preparatory information for all meetings/engagements, including notes/talking points, contact information, maps, directions, etc.</li><li>
Prioritize, draft, and prepare correspondence for ADs, maintaining individual and institutional files on all AD contacts.</li><li>
Process monthly invoices and corporate credit cards for AD. Facilitate check requests, reimbursements and supply orders for ADs as needed.</li><li>
Collect agenda items and materials for weekly Artistic Staff meeting and any standing meetings with Board or Woodruff Arts Center leadership.</li><li>
Assist with artistic projects as assigned by the ADs.</li></ul><div></div><div>
QUALIFICATIONS AND COMPETENCIES:</div><div>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required.</div><ul><li>
Excellent organizational, written and oral communication, and time management skills are essential.</li><li>
Ability to proactively manage multiple calendars, schedules, and projects simultaneously with a positive and cooperative attitude.</li><li>
Understands and responds swiftly to both internal and external time pressures related to scheduling, rehearsals, performances, meetings, and events, and can prioritize accordingly.</li><li>
Communicates effectively and with a high level of professionalism when interacting with board members, artists, donors, C-suite executives, co-workers, patrons, community partners, civic and community leaders.</li><li>
Demonstrates high level of discretion in creative environments.</li><li>
Effective project management skills, demonstrating ability to anticipate meeting needs and deadlines.</li><li>
Comfort working within rehearsal and performance cycles.</li><li>
Ability to adapt quickly amid production changes.</li><li>
Self-directed, able to work, both independently and collaboratively as a team member, with minimal supervision.</li><li>
Ability to anticipate and solve practical problems efficiently and with utmost professionalism.</li><li>
Highly proficient in Microsoft Office (Word, Excel, PowerPoint).</li><li>
Experience coordinating travel for high-profile guests (preferred).</li><li>
Experience in theater/performing arts welcome.</li><li>
Maintains a hospitality mindset.</li><li>
Occasional evening and weekend availability required during performances and special events with flexibility during tech weeks and Opening Nights.</li></ul></div><div></div>

Executive Assistant to the Artistic Directors

<div><div><i>Woodruff Arts Center employees play an integral role in creating and supporting great art and education initiatives at the nation&rsquo;s third largest arts center. Comprised of three Art Partners&mdash;Alliance Theatre, Atlanta Symphony Orchestra and High Museum of Art&mdash;there&rsquo;s a role for everyone at The Woodruff.</i></div><div>
Reports to:</div>
Director of Finance<div>
FLSA:</div>
United States of America (Exempt)<div>
Employment Status:</div>
Regular/Full time<div>
POSITION SUMMARY:</div><div>
The Data Operations Analyst is a key member of the Alliance Theatre team responsible for ensuring the accuracy, structure, and integrity of education programming data, with a primary focus on Tessitura, TNEW and related ecosystem partners. This role supports the setup, maintenance, and reporting of education programs, including camps, classes, workshops, and community initiatives, while also helping improve digital experiences such as online registration and the customer shopping cart. The individual will collaborate across Education, Finance, and external partners to ensure smooth data operations, reliable reporting, and excellent customer-facing functionality.</div><div></div><div>
ESSENTIAL DUTIES AND RESPONSIBILITIES</div><div>
Duties include but are not limited to:</div><div></div><div>
1. TESSITURA DATA &amp; SYSTEM MANAGEMENT</div><ul><li>
Creates and maintains performances, price types, and program structures within Tessitura.</li><li>
Establishes education programs in Tessitura, including camps, classes, TVY performances, Institute programs, partnerships, Alliance@Work, and PNC Playspace programming.</li><li>
Pulls reports, organizes data exports, and develops dashboards to support strategic decision-making.</li><li>
Ensures clean, accurate data structures and documentation across the system.</li><li>
Serves as an internal resource for Tessitura best practices and workflow optimization.</li></ul><div>
2. THIRD-PARTY SYSTEM ADMINISTRATION</div><ul><li>
Manages setup and ongoing relationship with CampDoc, supporting student information management, registration processes, and system updates.</li><li>
Manages setup and relationship with Queue-It, ensuring smooth virtual waiting room operations for high-demand registration periods.</li><li>
Coordinates integration and data flow between Tessitura and its ecosystem partners.</li></ul><div>
3. EDUCATION PROGRAM OPERATIONS SUPPORT</div><ul><li>
Collaborates with Education leadership to build, configure, and publish all education programming in Tessitura.</li><li>
Supports scheduling, capacity management, price structures, and program lifecycle updates.</li><li>
Troubleshoots registration issues and provides operational support during program launches.</li></ul><div>
4. DIGITAL EXPERIENCE &amp; E-COMMERCE SUPPORT</div><ul><li>
Partners with the Manager of Web and Digital Communications to evaluate and improve the website and TNEW integration.</li><li>
Identifies opportunities to streamline user pathways and enhance accessibility and clarity for TNEW.</li><li>
Implements updates or tests as needed to support continuous improvement for TNEW.</li></ul><div></div><div>
QUALIFICATIONS AND COMPETENCIES</div><div>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required.</div><ul><li>
Bachelor&rsquo;s degree in data management, arts administration, business, information systems, or a related field, or equivalent professional experience.</li><li>
Experience with Tessitura and TNEW required, including experience supporting program setup, reporting, or customer-facing transactions.</li><li>
Intermediate to advanced Tessitura experience preferred.</li><li>
Familiarity with CampDoc, Queue-It, Trello, or similar registration/queue management systems a plus.</li><li>
Strong analytical skills, including experience pulling reports and building dashboards.</li><li>
Ability to manage large sets of information with excellent accuracy and attention to detail.</li><li>
Experience supporting online registration, ticketing, or e‑commerce workflows preferred.</li><li>
Excellent organizational, time management, and communication skills.</li><li>
Ability to work both independently and collaboratively with minimal supervision.</li><li>
Background in non-profit or arts organizations beneficial but not required.</li><li>
Proficiency with Excel or other data analysis tools preferred.</li></ul><div></div><div>
PHYSICAL DEMANDS/WORK ENVIRONMENT:</div><div>
The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Necessary accommodation will be made to enable individuals with disabilities to perform the essential functions.</div><ul><li>
This position requires sitting and frequent computer use.</li><li>
The noise level in the work environment is usually moderate.</li></ul></div>

Data Operations Analyst

Join Woodruff Arts Center and explore 3   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Woodruff Arts Center

About Company

Management Assistant

Executive Assistant to the Artistic Directors

Data Operations Analyst