Urwah Admin

Zayed University

<div>
 The Opportunity
 
 
 The Library &amp; Learning Commons Department is seeking an incumbent for the position of Administrative Officer to provide highly effective administrative and secretarial support to the department to ensure the Library and Learning Commons function efficiently. Oversees administrative needs of the Library and Learning Commons and coordinates inter-departmental meetings and activities; provides administrative assistance to senior management, librarians, archivist, and staff of the Library and Learning Commons at both campuses.
 
 
 The Responsibilities
 
 
 <ul>
 <li>
 Assists in organizing and scheduling meetings/workshops, notifies attendees of location and timing, and takes minutes and attendance for file and distribution as appropriate.
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 Welcomes and liaises with students, faculty, staff and visitors on behalf of the Director. Listens to their concerns and decides if they need to see the director or if someone else better meets their needs. Recommends action as appropriate.
 </li>
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 Distributes internal and external correspondence effectively and efficiently.
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 Develops and maintains electronic and paper files/folders and maintains appropriate office administration procedures.
 </li>
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 Answers all general queries and instigates appropriate response systems accordingly.
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 <li>
 Assists in organizing facilities and hospitality for Library and Learning Commons activities.
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 Distributes general circulars and maintains files of information appropriate for the effective and efficient operations of all units at both campuses
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 Orders stationery, supplies and equipment required by the library and the offices.
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 <li>
 Obtains quotations from vendors of equipment and supplies, prepares the documents for approval by the Director, prepares the purchase requisitions and claim forms and passes all information to the Purchasing Department for further action.
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 Processes and keeps records of all invoices.
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 Tracks fund expenditure and maintain logs of use through Excel and advises the Library Director and Leadership Council about the status of the budget and expenditure (Professional Development Fund, Hotel and transport funds)
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 Maintains the Director&rsquo;s appointment calendar and reminds the Director of the appointments.
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 Supports librarians and Learning Commons partners by booking classrooms, coordinating special events and communicating with Learning Commons partners on matters relating to facilities and services in the Learning Commons.
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 Contributes to the Library Teams and the discussions about library policies and procedures to improve services.
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 Engages in the Public Services unit activities, including service desk duties, which may include evenings and weekends.
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 Liaisons with internal and external stakeholders to coordinate reporting functions as required.
 
 
 </li>
 </ul>
 The Requirements
 
 
 <ul>
 <li>
 Must possess a minimum of a bachelor&rsquo;s degree or equivalent combination of education, skills and a minimum of 2 years&rsquo; experience working in a customer-focused environment.
 </li>
 <li>
 Must be able to multitask, as well as plan and organize events, office procedures and tracking systems.
 </li>
 <li>
 Must be responsible, extremely reliable, and able to work independently.
 </li>
 <li>
 Must be highly computer literate, including proficiency with the Microsoft Office Suite.
 </li>
 <li>
 Must be able to communicate effectively both orally and in writing.
 
 
 </li>
 </ul>
 
 Other Essential Requirements
 
 
 
 <ul>
 <li>
 Ability to travel between Abu Dhabi and Dubai.
 </li>
 <li>
 Basic understanding of academic libraries&rsquo; functions and workflow.
 </li>
 <li>
 Project-oriented with an ability to deliver results on time.
 </li>
 <li>
 Excellent communication skills with people at all levels within an organization.
 </li>
 <li>
 Multitasking skills and the ability to prioritize tasks.
 </li>
 <li>
 High degree of accuracy with good attention to detail.
 </li>
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 Confidentiality, empathy, tact, and discretion when dealing with people.
 </li>
 <li>
 Patience and sound judgment.
 </li>
 <li>
 A high degree of cultural awareness is essential.
 </li>
 <li>
 Work experience in an academic institution or library is an added advantage.
 </li>
 <li>
 Fluency in Arabic/English (bilingual) preferable
 
 
 </li>
 </ul>
 
 Desired Or Preferred Requirements
 
 
 
 <ul>
 <li>
 Work experience in an academic institution or library is an added advantage.
 </li>
 <li>
 Fluency in Arabic/English (bilingual) preferable
 
 
 </li>
 </ul>
 The Benefits
 
 
 The University's benefits package is highly attractive, with competitive tax-free salaries in the UAE, cash housing, annual vacation airline tickets for the employee and immediate family, educational subsidies for children, and healthcare for the employee and the sponsored family members.
 
 
 To Apply
 
 
 In addition to completing the online application form, attach a cover letter, a current CV, and the names and contact details of three professional references.
 
 
 While we appreciate all applications, you will be contacted only if selected for an interview.
 
 
 For further inquiries, please contact Recruitment@zu.ac.ae
</div>

Administrative Officer - Library & Learning Commons

<div>
 
 Job Purpose Summary
 
 
 
 Provides an efficient, accurate and timely Contracts and Purchasing Service for internal and external clients according to University policies and procedures. Focuses on contracts management and documentation for retail outlets. Moreover, ensures that each purchase is value for money and cost effective.
 
 
 
 Key Accountabilities
 
 
 
 General Contracts Management
 
 
 <ul>
 <li>
 Drafts, reviews, &amp; maintains Business Unit commercial and contractual arrangements.
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 <li>
 Reviews RFI and RFP bid solicitations and preparing cost proposals with supporting data for management review when required.
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 Negotiates and administers contracts and cooperative agreements.
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 Monitors financial activity of prime and sub-contracts, including contract, subcontract, and grant closeouts to coordinate any impact with program managers.
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 Ensures compliance with appropriate regulations including Federal authorities, internal policies and procedures and ethics codes of conduct.
 </li>
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 Reviews and provides input to Contracts Database and prepares periodical reports for management&rsquo;s approval.
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 Reviews customer terms and conditions and advise on risks, cost drivers and propose acceptable commercial positions, to the department.
 </li>
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 Liaises with projects and technical staff to ensure contracts accurately reflect the program of work.
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 Conducts pre- and post-contract award reviews with internal stakeholders to ensure the contractual obligations are known, understood and being properly addressed.
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 <li>
 Negotiates and places annual Blanket Purchase Orders, Master Purchasing Agreements, and Annual Service Agreements.
 
 
 </li>
 </ul>
 GENERAL PURCHASING
 
 
 <ul>
 <li>
 Purchases a variety of goods and services for both Campuses from local and international sources in line with the University Policies and Procedures.
 </li>
 <li>
 Interprets purchase requests, investigates supply sources and negotiates best terms and conditions in line with user specifications.
 </li>
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 Analyzes specifications to ensure that they are generic in nature during enquiry preparation stage.
 </li>
 <li>
 Analyzes vendor quotations and prepares bid summaries as required.
 </li>
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 Vets and benchmarks prices to compare budgeted and estimated costs with actual prices.
 </li>
 <li>
 Expedites orders to ensure that goods and services are delivered within contractual deadlines
 </li>
 <li>
 Liaises with vendors regarding discrepancies and damage reports to ensure correct replacement of materials in accordance with order specifications.
 </li>
 <li>
 Issues amendments in case of increase/decrease of quantities and cancellation of orders and ensures accuracy of data at all times.
 </li>
 <li>
 Ensures through liaison with end users that vendor invoices routed for payment approval, are not held up without reason.
 
 
 </li>
 </ul>
 DEGREE OF INDEPENDENCE/COMPLEXITY OF ENVIRONMENT
 
 
 <ul>
 <li>
 Works independently to deal with different clients internally and externally while maintaining confidentiality and a professional manner. Main responsibility is to look after contacts management plus tasks related to purchasing. Coordinates and directs a variety of purchasing requests, tenders, queries and correspondence. Mainly works to meet deadlines and must be able to function under time constraints.
 </li>
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 Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work process and work cooperatively and jointly to provide seamless customer service.
 
 
 </li>
 </ul>
 WORKING RELATIONSHIPS/IMPACT OF INTERACTIONS
 
 
 <ul>
 <li>
 Works closely with members in the Department and other departments, to ensure that the complete contracts cycle is completed effectively.
 </li>
 <li>
 Must communicate effectively and professionally with internal and external clients.
 </li>
 <li>
 Liaison with the Finance Department on contractually-related matters.
 
 
 </li>
 </ul>
 
 Education &amp; Experience Requirements
 
 
 
 Must possess a Minimum of a bachelor&rsquo;s degree in business degree or similar major from an accredited institution and 2 years relevant professional experience or an equivalent combination of education and experience.
 
 
 Experience working in a similar role in a government or higher education institution will be highly preferred.
 
 
 
 Desired Or Preferred Requirements
 
 
 
 <ul>
 <li>
 Basic knowledge of contracts and procurement tasks.
 </li>
 <li>
 Excellent computer skills required.
 </li>
 <li>
 Knowledge of purchasing procedures is preferred.
 </li>
 <li>
 Arabic/ English bilingual an asset.
 
 
 </li>
 </ul>
 The Benefits
 
 
 The University&rsquo;s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., cash housing, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.
 
 
 To Apply
 
 
 In addition to completing the online application form, attach a cover letter, a current CV, and the names and contact details of three professional references.
 
 
 While we appreciate all applications, you will be contacted only if selected for an interview.
 
 
 For any further inquiries, please contact Recruitment@zu.ac.ae
</div>

Contracts & Procurement Officer

<div>
 
 Job Purpose Summary
 
 
 
 Provides an efficient, accurate and timely Contracts and Purchasing Service for internal clients according to University policies and procedures. Focuses on vendor management. Ensures that each purchase is value for money and cost effective.
 
 
 
 Key Accountabilities
 
 
 
 GENERAL PURCHASING
 
 
 <ul>
 <li>
 Purchases a variety of goods and services for both Campuses from local and international sources in line with the University By-Laws.
 </li>
 <li>
 Materials procured range from: computers (hardware, software, consumables, accessories), audio video equipment, office equipment, office and classroom furniture, lab equipment, printing materials, stationery, text books, periodicals, vehicles, building materials and renovation services, rental of equipment/vehicles and maintaining the University Insurance Policies (Public Liability, Fire, Burglary and Vehicular), for both campuses.
 </li>
 <li>
 Interprets purchase requests, investigates supply sources and negotiates best terms and conditions in line with user specifications.
 </li>
 <li>
 Scrutinizes specifications carefully to ensure that they are generic in nature during enquiry preparation stage, and to advise or obtain clarification from end user when such anomalies appear.
 </li>
 <li>
 Solicits quotations in line with the purchasing method approved by the Director/line manager. Scrutinizes vendor quotations and prepares bid summaries as required. Makes recommendations where possible.
 </li>
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 Vets and benchmarks prices obtained through referring to historical data, web published prices, and/or checking with end users to compare budgeted and estimated costs with actual prices.
 </li>
 <li>
 Expedites orders to ensure that goods and services are delivered within contractual deadlines and ensures that end users are kept advised of delivery situation at all times.
 </li>
 <li>
 Liaises with vendors regarding discrepancies and damage reports to ensure correct replacement of materials in accordance with order specifications.
 </li>
 <li>
 Issues amendments in case of increase/decrease of quantities and cancellation of orders and ensures accuracy of data at all times.
 </li>
 <li>
 Ensures through liaison with end users that vendor invoices routed for payment approval, are not held up without reason.
 </li>
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 When requested by line manager, must be able to produce and place on record the complete history of a specific purchase, for presentation or audit purposes.
 </li>
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 Answers vendor and client queries as required.
 
 
 </li>
 </ul>
 TENDERS
 
 
 <ul>
 <li>
 Prepares vendor tender documents complete with technical specifications, conditions, bill of quantities, date for opening envelopes, tender validity, terms of payment and guarantee, in line with the Director&rsquo;s/line manager&rsquo;s instructions.
 </li>
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 Monitors closing dates for tenders and ensures that tender opening sessions are held on the day of closing.
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 Receives tender documents and prepares appropriate record in preparation of the tender opening session.
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 Passes on all tenders with appropriate record to the tender opening committee.
 </li>
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 Forwards technical documents/catalogues to appointed Technical Committee for technical evaluation. Addresses clarifications arising from technical queries by evaluation teams.
 </li>
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 On receipt of technical evaluation from end user, opens Commercial envelopes and prepares the Bid Summary.
 </li>
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 On the advice of the Director/ line manager, prepares orders/fax of intent.
 </li>
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 Prepares blanket orders according to standards, procedures and University By-Laws.
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 Collects Performance Bonds and Bank Guarantees and maintains their security through the Finance Department. Returns bonds to unsuccessful vendors as required.
 </li>
 <li>
 Monitors contractual delivery and completion deadlines and liaises with Contracts Specialist for any delays in contract delivery.
 
 
 </li>
 </ul>
 
 Other
 
 
 
 <ul>
 <li>
 Must be fully conversant with, and able to prepare and issue requests for quotations on the Tejari.com business to business exchange.
 </li>
 <li>
 Must be fully conversant with the Purchasing module of the Banner System and be able to process Purchase Requisitions and Purchase Orders in line with adopted procedures.
 </li>
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 Maintains confidentiality of purchasing information and does not disseminate information to any Party, unless authorized by the Director/line manager.
 </li>
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 Maintains a comprehensive knowledge of all procedures in the By-Laws and the University&rsquo;s purchasing terms and conditions.
 </li>
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 Must be conversant with the Storekeeper&rsquo;s functions to fill in duties when required to do so.
 </li>
 <li>
 Identify, mitigate and escalate procurement risks to enable the organization to meet its obligations and maximize business opportunities
 </li>
 <li>
 Maintain and update procurement records and generate reports on procurement and contract activity to meet organizational compliance requirements and provide access to procurement information
 </li>
 <li>
 Performs other related duties as assigned and needed.
 
 
 </li>
 </ul>
 DEGREE OF INDEPENDENCE/COMPLEXITY OF ENVIRONMENT
 
 
 <ul>
 <li>
 Works independently to deal with different clients while maintaining confidentiality and a professional manner. Coordinates and directs a variety of purchasing requests, tenders, queries and correspondence. Mainly works to meet deadlines and must be able to function under time constraints.
 
 
 </li>
 </ul>
 WORKING RELATIONSHIPS/IMPACT OF INTERACTIONS
 
 
 <ul>
 <li>
 Works closely with the Director/line manager, C&amp;P, members in the Department and other departments, particularly Finance to ensure that the complete procurement cycle is completed effectively, through payment of invoices to vendors.
 </li>
 <li>
 Must communicate effectively and professionally with internal and external clients.
 
 
 </li>
 </ul>
 
 Education &amp; Experience Requirements
 
 
 
 Must possess a Minimum of a bachelor&rsquo;s degree from an accredited institution and 2 years relevant professional experience or an equivalent combination of education and experience.
 
 
 Experience working in a similar role in a government or higher education institution will be highly preferred.
 
 
 
 Other Requirements
 
 
 
 <ul>
 <li>
 Excellent computer skills required.
 </li>
 <li>
 Knowledge of purchasing procedures is preferred.
 </li>
 <li>
 Arabic/ English bilingual an asset.
 
 
 </li>
 </ul>
 COMPETENCIES
 
 
 <ul>
 <li>
 Communication -Able to share information in an effective &amp; collaborative manner, both verbally and in writing.
 </li>
 <li>
 Customer &amp; Service Focused - Demonstrates a spirit of service excellence
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 Results &amp; Action Orientation - Demonstrates initiative to generate improvements and foster positive outcomes.
 </li>
 <li>
 Builds Effective Interpersonal Relationships - Demonstrates interpersonal effectiveness in the workplace.
 </li>
 <li>
 Knowledge &amp; Technical Competency - Demonstrates proficiency in technical and job knowledge aspects of the position to achieve high level of performance. Able and willing to learn.
 </li>
 </ul>
</div>

Procurement Officer

<div>
 
 Job Description
 
 
 
 
 The Opportunity
 
 
 
 The College of Interdisciplinary Studies seeks an incumbent who provides administrative and logistical support for the Dean. Actively supports in coordinating a variety of administrative and operational activities. Works under minimal supervision with extensive latitude for the use of initiative and independent judgment and performs the following duties.
 
 
 
 The Responsibilities
 
 
 
 <ul>
 <li>
 Prepares correspondence, presentations, reports, agendas and memos for the Dean to include, includes handling of confidential information.
 </li>
 <li>
 Supports the Dean with budget planning and management, submissions and prepares the Dean's expense reports.
 </li>
 <li>
 Supports with the development and preparation of College of Interdisciplinary Studies publications such as reports, brochures and invitations.
 </li>
 <li>
 Supports the College Administrative Officer with monitoring internal control processes and financial analysis, account management/reconciliation.
 </li>
 <li>
 Provides administrative support for the Dean including the arrangement of day to day schedule, travel arrangements, mail handling, supplies control and necessary communications internally and externally.
 </li>
 <li>
 Organizes and schedules meetings, events and appointments, notifying attendees of location and time. Coordinates room bookings, equipment and catering for supervisor.
 </li>
 <li>
 Coordinates work with other Colleges, school districts and other organizations.
 </li>
 <li>
 Effectively communicates with executives and management within the University, State agencies and various school districts.
 </li>
 <li>
 Provides exam support, including assisting with scheduling and liaising with support departments, and preparing, distributing and collecting exam packs.
 </li>
 <li>
 Provides administrative leadership for local and international accreditation projects, including the formatting and storage of documentation, the preparation of materials for review, and arranging site visits.
 </li>
 <li>
 Performs special projects and assignments as requested by the Dean.
 
 
 </li>
 </ul>
 
 The Requirements
 
 
 
 Must possess a Bachelor&rsquo;s degree from an accredited Institution with a minimum of 2 years of experience in Administrative work or an equivalent combination of experience and education.
 
 
 
 Preferred Requirements
 
 
 
 <ul>
 <li>
 Must have strong written and oral communication skills in English, and preferable in Arabic
 </li>
 <li>
 Highly computer literate including Microsoft Office Suite. Familiarity with graphic design software would be advantageous.
 </li>
 <li>
 Prepares payment requisitions and reimbursements for professional development, Internships and External reviewers
 </li>
 <li>
 Ability to learn and manage ZU web management software.
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 Proficiency in MS Office (MS Excel and MS PowerPoint, Outlook)
 
 
 </li>
 </ul>
 
 The Benefits
 
 
 
 The University&rsquo;s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., cash housing, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.
 
 
 
 To Apply
 
 
 
 In addition to completing the online application form, attach a cover letter, a current CV, and the names and contact details of three professional references.
 
 
 
 While we appreciate all applications, you will be contacted only if you are selected for an interview.
 
 
 
 
 For any further enquiries, please contact
 
 Recruitment@zu.ac.ae
 
 
 
 About Us
 
 
 
 Zayed University is a national and regional leader in educational innovation. Founded in 1998 and proudly bearing the name of the Founder of the Nation &ndash; the late Sheikh Zayed bin Sultan Al Nahyan, this flagship institution has met the President&rsquo;s high expectations. Today, Zayed University has two modern campuses in Dubai and Abu Dhabi that welcome both national and international students.
</div>

Administrative Officer - College of Interdisciplinary Studies (UAE National)

<div>
 
 
 Position Description
 
 
 
 The Department of International Affairs and Social Sciences at Zayed University is inviting applications for a full-time faculty position in History and related disciplines. Candidates should hold a doctorate in Political Science at the time of appointment. Candidates should be prepared to teach undergraduate courses on world history, 20th century history, and/or the UAE/ ME/ Gulf history courses. Regional specialization in the Middle East and Gulf would be advantageous.
 
 
 
 College Information
 
 
 
 The Department of International Affairs and Social Sciences is part of the College of Humanities and Social Sciences, which offers an undergraduate program in International Affairs with three concentrations in International Relations, Middle East and Gulf Studies, and Political Economy and Development. The International Affairs program takes a broad, multidisciplinary approach to studying Anthropology, History, Sociology, Humanities, and Political Science at the local, regional, and international levels.
 
 
 
 
 
 
 About Zayed University
 
 
 
 Are you passionate about higher education and committed to fostering teaching, research, and service excellence? Do you aspire to be part of a vibrant, diverse academic environment that values innovation, collaboration, and academic and research excellence? If so, Zayed University invites you to explore exciting faculty opportunities that will allow you to make a meaningful impact on the next generation of leaders.
 
 
 
 
 
 We offer comprehensive compensation packages that include a tax-free basic salary and housing allowance and a range of benefits for yourself and eligible dependents, including education allowance, annual flights, health insurance, and an employee assistance program, subject to eligibility and limits as per ZU policies.
 
 
 Discover your potential. Inspire the next generation. Join us at Zayed University.
 
 
 
 
 
 
 Qualifications
 
 
 
 Successful candidates will fully meet the expectations for the position, which include:
 
 <ul>
 <li>
 A Ph.D. in History or related disciplines that is or can be equalized by the UAE Ministry of Education
 </li>
 <li>
 A proven record of excellence at baccalaureate-level teaching
 </li>
 <li>
 Demonstrated ability to integrate web-based and/or digital technology in the classroom
 </li>
 <li>
 Their own UAE resident visa
 </li>
 </ul>
 
 
 
 
 
 Application Instructions
 
 
 
 Interested applicants are required to upload the following:
 
 <ul>
 <li>
 An up-to-date CV.
 </li>
 <li>
 Cover letter (maximum two pages).
 </li>
 <li>
 Contact details of 3 references (HR will contact referees after the candidate passes the initial interview) for each referee, please include 1) Name, 2) Position, 3) Organization, 4) Email address.
 </li>
 <li>
 A scanned copy of your doctoral diploma/certificate.
 </li>
 <li>
 A scanned copy of your master's diploma/certificate and transcript (if applicable).
 </li>
 <li>
 Your most recent two semesters of student evaluations of your teaching.
 </li>
 <li>
 A scanned copy of your UAE resident visa
 </li>
 </ul>
 
 
 
 
 
 Interview &amp; Selection Process
 
 
 
 Only shortlisted candidates will be contacted for an initial interview. Positions will remain open until filled.
 
 
 Applicants must have a valid UAE residence visa and must provide a No Objection Letter from their sponsor/employer.
 
</div>

Adjunct Assistant Professor-History and Related Disciplines-Abu Dhabi/Dubai