Qureos Mentor

أوقاف للإدارة والخدمات العقارية

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 الغرض من الوظيفة
 
 
 
 تنظيم وإدارة جميع أعمال ومهام مكتب الرئيس التنفيذي، وضمان سير العمليات الإدارية اليومية بكفاءة عالية، وتنسيق الاتصال بين الرئيس التنفيذي والإدارات الداخلية والخارجية، بما يضمن تحقيق الأهداف التشغيلية والاستراتيجية
 
 
 
 
 
 
 المهام والمسؤوليات الرئيسية
 
 
 
 
 إدارة المكتب وتنظيم العمل
 
 
 <ul>
 <li>
 الإشراف الكامل على جميع الأنشطة الإدارية في مكتب الرئيس التنفيذي
 </li>
 <li>
 إدارة جدول أعمال الرئيس التنفيذي (الاجتماعات، المواعيد، السفر، الفعاليات)
 </li>
 <li>
 استقبال المراسلات الواردة والصادرة وتنظيمها وحفظها بسرية تامة
 </li>
 </ul>
 
 
 التنسيق والمتابعة
 
 
 <ul>
 <li>
 التنسيق بين الرئيس التنفيذي والإدارات الأخرى لضمان سرعة تنفيذ القرارات والتعليمات
 </li>
 <li>
 متابعة تنفيذ القرارات الصادرة عن الرئيس التنفيذي ورفع التقارير الدورية عن حالة التنفيذ
 </li>
 <li>
 إعداد ومراجعة المذكرات، والعروض التقديمية، والتقارير المطلوبة
 </li>
 </ul>
 
 
 الاتصال والعلاقات
 
 
 <ul>
 <li>
 تمثيل مكتب الرئيس التنفيذي في الاجتماعات أو الفعاليات عند الحاجة
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 <li>
 التعامل مع الجهات الخارجية (شركاء، عملاء، جهات حكومية) بما يعكس صورة احترافية عن الشركة
 </li>
 <li>
 الرد على الاستفسارات الداخلية والخارجية بطريقة احترافية ومنظمة
 </li>
 </ul>
 
 
 الدعم الإداري والتنظيمي
 
 
 <ul>
 <li>
 إعداد ومراجعة الخطابات وسجلات المكتب وفق نظام حفظ إلكتروني وورقي
 </li>
 <li>
 المساهمة في تحسين أنظمة وأساليب العمل في المكتب
 </li>
 <li>
 تنظيم الاجتماعات الدورية لمجلس الإدارة أو اللجان التنفيذية وتوثيق محاضرها
 </li>
 </ul>
 
 
 السرية والمهنية
 
 
 <ul>
 <li>
 التعامل مع المعلومات والوثائق الحساسة بسرية تامة
 </li>
 <li>
 ضمان أعلى درجات المهنية والدقة في تنفيذ المهام
 </li>
 </ul>
 
 
 مهام ومسؤوليات أخرى
 
 
 
 تنفيذ أي مهام أو مسؤوليات أخرى يتم تكليفها من قبل المدير المباشر
 
 
 
 
 
 
 
 
 
 المؤهلات (التعليم والشهادات)
 
 
 <ul>
 <li>
 درجة البكالوريوس في إدارة الأعمال، او الإدارة العامة أو في مجال ذي صلة
 </li>
 </ul>
 
 
 
 
 
 الخبرات
 
 
 <ul>
 <li>
 خبرة لا تقل عن 8 سنوات في إدارة المكاتب التنفيذية أو في منصب مشابه
 </li>
 <li>
 إجادة استخدام برامج Microsoft Office وبرامج إدارة المكاتب.
 </li>
 <li>
 مهارات عالية في الاتصال، التنظيم، وإدارة الوقت
 </li>
 <li>
 إجادة اللغتين العربية والإنجليزية تحدثًا وكتابة
 </li>
 </ul>
 
 
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CEO Office Manager

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 Job purpose
 
 
 
 The role holder is responsible for planning and directing accounting and reporting activities including owning accounting policies and financial principles, directing audits, managing all aspects of the ARMS&rsquo;s, P&amp;L payables, and payrolls, balance sheet activities/movements recordings and monitoring, and supervising the corporate accounting activities to establish procedures, systems, and controls for new and improved financial systems and ensure compliance with all accounting standards.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Financial Accounting:
 
 
 <ol>
 <li>
 Initially leverage the group Finance function and coordinate with AIC Finance team, while the team is built all, on all accounting activities.
 </li>
 <li>
 With the support of AIC&rsquo;s finance team develop and maintain accounting policies and procedures based on the internal reporting and management requirements ensuring all transactions are compliant with international accounting standards and applicable laws and regulations.
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 Verify and review the transaction flows and set-up enabled for posting transactions to ARMS&rsquo;s general ledger and ensure that financial accounting transactions are accurately and properly reflected in the accounting books in accordance with ARMS&rsquo;s accounting procedures, regulatory requirements, and any other relevant international accounting standards and practices.
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 Monitor and ensure the communication of the schedule for month and year end closing activities to all stakeholders in order to ensure timely execution of closing activities and reconciliation of general ledger accounts as per the defined schedule.
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 Manage various disbursement related activities ensuring timely processing of payments to vendors and reconciling and validating employee&rsquo;s monthly payments that is submitted by the payroll team.
 </li>
 <li>
 Oversee and direct all reconciliation activities to ensure recording of cost center and expenses are recorded accurately.
 </li>
 <li>
 Oversee and review account payables related transactions, and review aging of payables in order to effectively follow-up and liaise with internal and external stakeholders on insufficient or incorrect accounting information to maintain effective control over payments made and received within ARMS.
 </li>
 <li>
 Classify and measure financial assets based on business model assessment and conduct SPPI test.
 </li>
 <li>
 Ensure the integrity of all ARMS accounting activities while applying best accounting principles and practices.
 </li>
 <li>
 Act as an advisor to ARMS functions and Department Heads on all Financial Accounting related matters to facilitate the achievement of business goals.
 </li>
 <li>
 Manage the ARMS's cash and cash flows, including planning, analysis, and forecasting of future cash flows.
 </li>
 <li>
 Develop and maintain an effective internal control system to ensure the accuracy of financial data and protect ARMS&rsquo;s assets.
 </li>
 <li>
 Prepare and analyze key financial reports and indicators to assist senior management in decision-making.
 </li>
 <li>
 Develop and maintain working relationships with banks, suppliers, and relevant government entities.
 </li>
 <li>
 Support the finance team in the ARMS&rsquo;s annual budgeting process and prepare financial forecasts.
 </li>
 <li>
 Contribute to the development and implementation of accounting policies and procedures, as well as financial reports that comply with International Accounting Standards and relevant regulations.
 </li>
 <li>
 Manage and develop the accounting team, and maintain a high level of efficiency and performance within the finance team.
 </li>
 </ol>
 
 
 
 
 
 Financial Reports:
 
 
 <ol>
 <li>
 With the support of AIC&rsquo;s finance team, manage the development and review of periodical financial reports and financial statements related to payables, collections, disbursements, corporate accounts and auditing activities in order to keep the Management informed about ARMS&rsquo;s financial health and to inform decision making and support forecasts.
 </li>
 <li>
 Manage, review, and ensure the submission of periodical financial reports to the board as per the defined schedule.
 </li>
 <li>
 Regularly update financial reporting pack based on change in business and new standards being introduced.
 </li>
 <li>
 Manage the preparation of ad hoc accounting reports as and when required to ARMS key stakeholders ana AIC&rsquo;s finance team to support the management team in decision-making.
 </li>
 <li>
 Submit all financial reports to AIC&rsquo;s finance for final review and approval.
 </li>
 </ol>
 
 
 
 
 
 Audit Activities:
 
 
 
 Liaise and coordinate with the internal and external auditors to provide all the necessary information, documentation and data needed for the completion of their audit assignments and resolve any outstanding audit queries to support external auditor&rsquo;s assigned tasks.
 
 
 
 Tax and Zakat Management
 
 
 <ol>
 <li>
 Comply with GAZT regulations and ensure proper recording and periodic settlement of all GAZT related activities for ARMS.
 </li>
 <li>
 Maintain working relationships with General Authority of Zakat and Tax (GAZT). Manage the facilitation of all the requests and fillings between the authority and ARMS. Ensure smooth co-ordination of day-to-day operational requirements and solve any potential issues may arise.
 </li>
 </ol>
 
 
 
 
 
 People Responsibilities:
 
 
 <ol>
 <li>
 Work closely with Human Resources department to define key performance indicators for self and any direct reports and complete all the required activities for performance management.
 </li>
 <li>
 Work closely with Human Resources department to identify and submit development needs for self and any direct reports and complete all the required activities for talent development management.
 </li>
 </ol>
 
 
 Strategic Responsibilities:
 
 
 <ol>
 <li>
 Lead the development of the Accounts strategy, ensuring its alignment with ARMS&rsquo;s mandate and broader objectives.
 </li>
 <li>
 Ensure that the overall strategy is translated into annual operational business plans for Accounts division and the performance is monitored annually to ensure business plans are in line with the overall strategy.
 </li>
 <li>
 Define an optimum organization structure and direct the development of divisional structures so that resources are optimally utilized, and communication can take place in an efficient manner.
 </li>
 <li>
 Direct the preparation and consolidation of the Accounts budgets and monitor financial performance versus the budget so that the business is aware of anticipated costs/revenues, areas of unsatisfactory performance, and potential performance improvement opportunities are capitalized upon.
 </li>
 <li>
 Ensure effective and continuous performance monitoring for respective department so that ARMS is aware of anticipated challenges and potential performance improvement opportunities are identified.
 </li>
 </ol>
 
 
 
 
 
 Professional Certifications
 
 
 
 Professional Certification in Accounting or Finance such as SOCPA, CPA, ACCA, CFA is preferred
 
 
 
 
 
 
 Experience and skills
 
 
 
 
 Minimum Qualifications:
 
 Bachelor's degree in Accounting or a related field
 
 
 
 Minimum Experience:
 
 Minimum of 10 years of professional experience in accounting with at least 3 years of managerial responsibilities.
 
 
 
</div>

Account Manager

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أوقاف للإدارة والخدمات العقارية

ABOUT_COMPANY

CEO Office Manager

Account Manager