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Job Vacancy – Executive Administrative Assistant – Digital Marketing Agency – Jeddah

A leading digital marketing agency in Jeddah is seeking an exceptional Executive Administrative Assistant with strong experience in the digital marketing agency sector. The ideal candidate will act as the direct operational and administrative arm of top management, with the ability to manage clients, projects, teams, and daily operations with high efficiency. This role requires a proactive leader capable of decision-making, representing management in internal and external communications, and ensuring smooth business operations at all times.

Key Responsibilities

• Manage daily office operations and ensure smooth workflow without direct supervision

• Represent the CEO in meetings, follow up on decisions, and close tasks with internal and external parties

• Manage client projects from contract signing to final delivery, ensuring timelines and deliverables are met

• Handle client files, contracts, invoices, payments, and professional correspondence with partners and clients

• Lead the B2B corporate sales pipeline, communicate with prospects, present services, schedule meetings, and close deals

• Prepare executive, operational, marketing, and financial reports and present them professionally

• Coordinate with design, development, marketing, and production teams to ensure timely execution of tasks

• Organize and manage official email, digital and physical documents, and record all procedures

• Issue invoices, follow up on collections, and ensure compliance with internal accounting processes

• Handle sensitive matters with full confidentiality and strong decision-making skills

• Appear on media & represent the company on social media when required

Requirements & Qualifications

• Minimum 3 years of experience in the same role inside a digital marketing agency (mandatory requirement)

• Deep understanding of the project lifecycle in marketing agencies (client management – delivery – results – reporting)

• Proven experience in B2B sales and closing corporate deals

• Hands-on experience in basic accounting, budgeting, and financial reporting

• Excellent verbal and written communication and leadership skills

• Highly advanced time-management and organizational skills

• Ability to work under pressure, handle multiple tasks, and adapt to fast-changing priorities

• Proficiency in Notion, CRM platforms, Google Workspace, and Microsoft Office

• A strong and confident personality capable of taking decisions without hesitation

Personal Attributes

• Strong leadership presence and high confidence

• Fast understanding of management directions and execution without repeated instructions

• Problem-solving mindset – not waiting for guidance to act

• Friendly, professional, and able to build client trust from the first call

• Zero-excuses attitude and high performance standards

Benefits

• Fixed monthly salary

• Professional work environment with continuous learning

• Opportunity for leadership growth and management representation

• Performance-based and sales-based incentives

• Two days off per week

📌 Only candidates with proven previous experience in a digital marketing agency will be considered