1406 Senior Clerk

Posting Summary

Posting Type
In-House Transfer/Reassignment

Department
Student Services - Mission

Campus
Mission Campus(New) Campus

Location
A & E Office

Job Category
Classified

Salary
Salary placement not applicable for Internal Transfer. Salary shall remain at employee’s current step. Internal transfers are considered lateral position and lateral step movements.

Appointment Type
Classified - Permanent

Full Time/Part Time
Full Time

Hours/Week
40

Appointment Schedule
Full Fiscal Year (260 Days)

(STO) School Term/Summer enter number of days

Bilingual Position
Yes

Special Conditions
Spanish Bilingual

Start Date
09/29/2025

End Date
01/01/2000

Position Description
One (1) Permanent Civil Service ( PCS ), full-time (40 hours), full year (260 days) position.

Under the direction of the Dean of the Mission Center, the 1406 Senior Clerk provides advanced clerical and administrative support to the Admissions and Enrollment Office, ensuring the efficient and accurate processing of student admissions, registration, and record maintenance for both credit and noncredit students. The Senior Clerk serves as a key point of contact for students, staff, and faculty, offering bilingual (English/Spanish) assistance and information regarding programs, services, and campus resources. The position requires independent judgment, strong organizational skills, and the ability to work effectively in a fast-paced, student-centered environment.

Notes :
This position will require to work some evenings and weekends when necessary.
Special Condition: Spanish language Proficiency required.

Job Duties
Please note the duties specified below are representative of the range of duties assigned to the 1406 Senior Clerk job class code and not intended to be an inclusive list.

1. Assists in a variety of projects and activities (e.g. on-line orientations for new students, intake activities for new student orientations, budget expenditures tracking, assessments of student learning outcomes, equipment check-out, etc.) for the purpose of providing necessary and appropriate support for students, faculty, and staff. 2. Attends department and/or in-service meetings for the purpose of conveying and gathering information required to perform functions. 3. Interacts with students, college personnel, and the public (e.g. walk-ins, telephone, e-mails, etc.) for the purpose of providing optimal customer service and accurate information as needed. 4. Maintains and retrieves records using Banner computer system for the purpose of ensuring accuracy of student, faculty, and program data for reporting purposes. 5. Manages counselors’ electronic appointment system (e.g. creating master template, booking student appointments, marking attendance, printing out tales and statistical reports, preparing work assignment forms, etc.) for the purpose of ensuring efficiency and providing information. 6. Monitors and tracks a variety of processes (e.g. development of spreadsheet schedules for counselors and instructors; database processes; purchase orders; student applications for admissions, etc.) for the purpose of implementing necessary processes for optimal daily operations. 7. Performs a wide variety of clerical duties (e.g. duplicating and faxing documents, Microsoft and Excel document preparation, etc.) for the purpose of carrying out and existing department methods and procedures for office operations. 8. Prepares reports for a wide variety of personnel and CCSF departments (e.g. maintenance, facilities operations, finance, purchasing, accounting, plus work order requests, etc.) for the purpose of providing information for student procedures and activities. 9. Produces and submits requisitions for materials, supplies and equipment (e.g. supplies, furniture, other office items, etc.) for the purpose of ensuring availability of materials and tracking inventory of items. 10. Provides assistance and information to new and continuing students (e.g. counseling services, orientation, placement, assessment, education planning, etc.) for the purpose of ensuring appropriate services and accurate information sharing with students.
11. Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Minimum Qualifications

Applicants must be current Permanent Civil Service/Full Time/Full Year employees in Class 1406 Senior Clerk with City College of San Francisco qualifies to be considered as an internal transfer candidate.

Special Condition: Spanish language Proficiency required.

Desirable Qualifications

Proficiency in using computers and knowledge of computer applications such as Microsoft Word, Excel, and Access.

Knowledge of office methods and procedures.

Excellent computer skills.

Ability to communicate clearly in English and Spanish.

Ability to assist in translating information between English and Spanish

Benefits

Additional Days Off with Pay. As stipulated in the appropriate bargaining agreements and board resolutions, Classified employees working full-year (260 days/year) work schedules are granted, as paid days off, the days between Christmas Day and New Year’s Day, as well as an additional five (5) paid days off during spring break. Eligible school-term-only ( STO ) employees who are not scheduled to work the designated days between Christmas and New Year’s Day shall be granted three (3) paid days off to be scheduled by mutual agreement between the employee and supervisor. Eliglble school-term-only ( STO ) employees who are not scheduled to work the days designated as Spring Break will not be paid for these days off.

New employees hired on or after October 1, 2013 will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund ( RHCTF ).

Application Procedure
To be considered for this position, the following materials must be submitted by the filing deadline. Applications filed without the required documents will be rejected. NOTE : THE EMPLOYMENT HISTORY PORTION OF APPLICATION MUST BE COMPLETED .

1. Completion of online application (start by clicking on “Apply for this job” button at the top of this page): AND

2. A letter expressing interest in the position specifically indicating how you meet the Minimum and Desirable Qualifications as listed in the announcement and identifying the department above: AND

3. A current resume summarizing educational background and related work experience; AND (if applicable, documents required to support meeting the minimum qualifications (e.g., transcripts, diploma and/or certificates.)
4. Educational Verification as stated below: Verification of qualifying education must include copies of transcripts, diplomas or certificates posting your degree(s) and Major(s). If verification cannot be obtained, the applicant must submit a signed statement with the application explaining why such verification cannot be obtained. Requests for waiver will be considered on a case-by-case basis. Foreign degree(s)/coursework used as qualifying to meet minimum qualifications must be evaluated by a foreign degree evaluation services organization, before an application can be processed. Please contact the CCSF Human Resources Department at (415) 452-7660 for evaluation sources. Failure to submit the required verification or request for waiver with the application at the time of filing will result in rejection of the application.

Verification of Experience: Verification may be requested at any time during this recruitment and selection process. If requested, verification of experience needed to qualify must be submitted on the employer’s letterhead and indicate the name of the applicant, job title, dates of employment, hours/week, and duties performed and must be signed by the supervisor and/or appropriate company representative. Verification experience may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver request will be considered on a case-by-case basis. Failure to submit the required verification or request for a waiver at the time of verification is requested may result in the rejection of the application.

ADA Statement
Applicants who require a reasonable accommodation to participate in this hiring process should contact the Human Resources Department at TitleIX@ccsf.edu to make the necessary arrangements. Please be aware that verification of a covered disability under the ADA may be required.

Selection Procedure/Conditions of Employment
Applicants will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine applicants’ qualifications. Only those applicants who most closely meet the needs of the Department will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.
Employees who are current, Permanent Civil Service ( PCS ), full-time, full-year in Class 1406 Senior Clerk with City College of San Francisco qualifies to be considered as an internal transfer candidate. Internal Transfer applicants must submit an application according to the application procedure identified above AND indicate on the letter of interest that they are applying as an internal transfer candidate.

New Hires: As approved by the governing Board of the San Francisco Community College District, beginning October 1, 2021, City College of San Francisco requires that new and current employees, students, and business partners participate in the Covid Safety Campaign. All parties entering CCSF facilities must demonstrate proof of covid vaccination in compliance with current CDC and SFDPH guidelines. New hires must submit documentation for verification to the Human Resources Department.

EEO Statement
It is the policy of the City College of San Francisco to provide all persons with equal employment and educational opportunities regardless of race, color, ancestry, national origin, ethnic group identification, religion, age, gender, marital status, domestic partner status, sexual orientation, disability or AIDS / HIV status, medical conditions, gender identity, or status as a Vietnam-Era veteran. These categories specifically include status as a lesbian, gay, bisexual, transgender, or questioning person in any District program or activity. For further information, contact the Human Resources Department at TitleIX@ccsf.edu .

Posting Detail Information

Posting Number
CS00352P

Job Open Date
10/24/2025

Application Review Date

Job Close Date
11/03/2025

Open Until Filled
No

Contact
Gregoria Cahill Dean of Mission Center, School of ESL and Transitional Studies

Contact Phone/Extension
415-920-6001

Contact Email
gcahill@ccsf.edu

Special Instructions to Applicant
Special Condition: Spanish language Proficiency required.
Employees who are current 1406 Senior Clerk, Permanent Civil Service, Full-Time, Full Year with City College of San Francisco qualify to be considered as an internal transfer candidate. Internal Transfer applicants must submit an application according to the application procedure identified above AND indicate on the letter of interest that they are applying as an internal transfer candidate.