25-08 Budget and Procurement Supervisor

Vacancy Announcement Number 25-08

Budget and Procurement Supervisor

Duty Station – Columbus Courthouse – 85 Marconi Blvd. -­­­­ one vacancy

Salary: CL 28 – 29 ($73,976 - $142,990)**

**Starting salary and classification level will be based on the successful applicant’s qualifications; stated salaries are based on the 2025 pay table

Open until filled with first preference given to complete applicant packets received by:

Tuesday, December 9, 2025, at 11:59 p.m.

Qualified applicants must submit an applicant packet which includes: a letter of interest, a current/detailed resume, and an Application for Judicial Branch Federal Employment - Form AO 78 (5/24), available on the court website. The optional background information, page 5 of the Application, is not required.

The Budget and Procurement Supervisor performs professional and managerial work related to the supervision and oversight of all aspects of the budget and procurement functions for the U.S. District Court for the Southern District of Ohio. Serves as a first-line supervisor over one or more procurement staff and one property management staff, performs and coordinates administrative, technical, and professional work related primarily to budgeting, procurement, and accounting. The incumbent reports to the Chief Deputy Clerk or senior management designee. Typical work hours are 8:00 a.m. to 4:30 p.m. with work outside of normal hours based on operational needs. Work travel within and outside of the District Court is required.

DUTIES AND RESPONSIBILITIES:

Budget

• Formulate, evaluate, and implement approved policies, procedures, and protocols related to budget plan execution for the Court. Provide input to the Court Unit Budget Organization Plan (CUBOP). Advise Clerk of Court and Chief Deputy Clerk on budget matters.
• Assist in the development of an annual spending plan and identify amounts required to pay personnel and to maintain basic mandatory operations, as well as amounts needed to support desired enhancements. Perform data analysis and conduct modeling based on different scenarios.
• Execute approved budget plans. Review spending and fund balances routinely and recommend reprogramming actions to cover projected shortfalls. Ensure allotment levels are not exceeded, and obligations are not made in advance of an appropriation, allotment, or reprogramming transaction.
• Develop a variety of reports based on historic and current data, including statistics on staffing, spending patterns, expense projections, and similar information.
• Enter allotments or any adjustments to allotments into JIFMS and the Court’s Status of Funds Report. Enter reprogramming or standard voucher transactions to move funds from one Budget Object Code (BOC) to another within a fund or from one fund to another in both the financial system and the Status of Funds report.
• Maintain oversight and approval documentation of annual budget call requests, appeals to allotments, supplemental funding requests, and intra-fund and inter-fund reprogramming requests.
• Prepare and electronically submit the District Court’s Electronic Status of Funds reports monthly, as required. Maintain approved Electronic Status of Funds reports and any supporting documentation in a chronological file by fiscal year. When necessary, ensure accruals are calculated, documented, and processed timely.
• Provide budget forecasting reports to the Clerk monthly to track spending priorities and ensure that the total Court unit allotment will not be exceeded.
• Prepare a consolidated budget report for all 3 Court Units monthly. Present the report quarterly at the District Judges Meeting. Prepare materials for and present annually at the District Judges Budget Committee Meeting.
• Prepare Shared Services Calculations which includes personnel expenses, shared overtime utilities expenses, shared maintenance contracts and shared software expenses. Present a preliminary estimate to the Court Unit Executives at the beginning of the fiscal year and then provide and update calculation in June.
• Ensure that open obligations are reviewed frequently to de-obligate funds when possible. Maintain documentation of these reviews to comply with Judiciary requirements.

Procurement

• Manage, develop, and mentor staff involved in procurement functions including setting standards, assigning, and reviewing work. Develop and conduct employee performance evaluations.
• Provide leadership, coordination, and guidance to unit procurement staff. Assure compliance with procurement guidelines, policies, and internal controls.
• Evaluate requests for goods and services by ensuring they are allowable under limitations, restrictions, and policies, as well as determining availability of funds for items being purchased. Prepare spreadsheets and maintain databases to track certain expenditures.
• Review contracts to ensure that all judiciary requirements are met as well as determine whether the prices are fair and correct; determine if quality meets specifications and performance standards.
• Ensure purchase is authorized, funding is available, the appropriate delegations of authority exist, and adequate competition took place in accordance with the estimated dollar value of the procurement. Provide contract administration and oversight. Track expenditures.
• Assist Procurement staff with planning and execution of procurement related actions. Works with Procurement staff on writing RFPs when required by Judiciary Guidelines. Researches and evaluates suppliers utilizing competitive bid strategies, negotiates with vendors for best price over contracted services and purchases, prepares sole source justifications if required. Coordinate with selected vendors on supply and delivery of purchased items/services.
• Research procurement, administrative, and operational questions, problems, trends, and areas for efficiencies/improvements related to the data being developed and analyzed. Respond to requests for information and clarification from department procurement staff regarding procurement rules, regulations, and policies.
• Manage the Court’s contract interpreting program including oversight of the preparation and issuance of interpreting contracts and blanket purchase agreements. Responsible for securing required biennial background security checks for contract interpreters on the Court’s interpreter roster. Source interpreters as necessary when a Court roster interpreter is not available in the language needed. Ensure that the quarterly interpreter usage reports are submitted in InfoWeb.
• Maintain the Court’s Procurement Delegation information in InfoWeb. Retain documentation related to Procurement Delegations and certificates used to meet Continuing Education requirements.

Property Management

• Provide supervision of the Shared Services Custodial Officer. Assist in developing work plans for the Shared Services Custodial Officer which meet the property management record keeping requirements set forth in Judiciary Policy.
• Work with the budget and procurement staff of all 3 Court Units to ensure that newly purchased property is recorded by the Shared Services Custodial Officer in conformance with Judiciary requirements.
• Assist the Disposal Officers of the 3 Court Units as needed when a purchase order is required to have Judiciary property disposed of properly.
• Work with Disposal Officers to ensure that disposal documentation meets Guide Requirements and is retained for audit purposes.

Job Type: Full-time

Pay: $73,976.00 - $142,990.00 per year

Benefits:

• 401(k)
• 401(k) 5% Match
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid parental leave
• Paid time off
• Retirement plan
• Vision insurance

Ability to Commute:

• Columbus, OH 43215 (Preferred)

Work Location: In person