29. Office Administrator - Student Life Department (UAE National ONLY)

Office Administrator - Student Life Department (UAE National ONLY)

American University of Ras Al Khaimah (AURAK) is an independent co education institution of higher education.

Job Purpose & Responsibilities

This position supports the Student Life Department within the Office of Student Affairs. The support is primarily administrative, logistical, and clerical, using oral and written communication on a daily basis, and includes event coordination. Daily tasks include front desk operations, handling walk in traffic, overseeing student attendance process, preparing presentation materials, drafting emails/letters, organizing meetings, collaborating on activities/events planning that support the department's mission, in collaboration with the Manager of Student Life, two Senior Student Life Officers, and all activities initiated by the unit. The position assists in all aspects of planning student programs, events, and activities, including large campus events such as Commencement, Student/Parents Family Orientation Programs, Global Day, National Day, Open Days, and several other key events. The position works cross functionally with the administrative support staff for the Office of Student Affairs. The work environment is student centered, solution oriented, and constantly evolving, with high expectations for accuracy, attention to detail, and follow through with assigned tasks.

Minimum Qualification and Education

• Bachelor's degree
• Intermediate or above proficiency in MS Office (Word, Excel, PowerPoint, and Outlook)

Required Knowledge and Skills

• Customer service background with student centered orientation
• Strong office management skills, including multitasking, scheduling, time management, organizational management, interpersonal communication, and problem solving
• Knowledge of event planning, preparation, and execution
• Excellent administrative skills for an office setting that requires solution oriented thinking and resource management
• Willingness to learn and use online management software applications, such as word processing, spreadsheet manipulation, and calendar management
• Excellent communication skills in English, spoken, written, and comprehension
• Ability to work with sensitive and confidential student information

Work Experience

Minimum 2 4 years' experience in the coordinator/secretarial/administration field.

Language Proficiency Required

Bilingual fluency in English and Arabic. English fluency (reading, writing, speaking) is essential.

Competencies

• Service Excellence
• Professional Ethics and Integrity
• Problem solving
• Time Management
• Teamwork

Reporting Line

Manager of the Student Life Department.

Categories

• Seniority level: Mid Senior level
• Employment type: Full time
• Job function: Administrative
• Industries: Higher Education

Equal Opportunity Employer Statement

AURAK is proud to be an equal opportunities employer and encourages applications from all qualified applicants irrespective of race, color, religion, gender, national origin, disability, or age.