Academic Affairs Specialist

Summary

Under the direction of the Vice President or management designee, plans, schedules, and performs technical support to develop and maintain course schedules and catalogs, faculty assignments and facilities use for instruction.

Essential Duties and Responsibilities

• Coordinate the review of proposals for new curriculum and revisions to currently approved curriculum. Advise faculty, administrators, and other staff on important details for the preparation and development of curriculum proposals.
• Provides direct clerical support for the District Curriculum committee.
• Perform the technical and clerical aspects for the production of the college catalog, schedule, and related publications. Independently solicit and collect data from departments and campuses for the production of the schedule and catalog. Prepare final printed schedules. Maintain the master copy of the course catalog, including class listings.
• Provides direct support for District course, degree, and certificate approval processes.
• Establish and maintain filing systems to create archives for curriculum, catalog, and schedule matters.
• Maintain changes to course pre-requisites or co-requisites, recommended preparation, and status in the Datatel system.
• Work with academic divisions to gather initial semester offerings. Review for inaccuracies and resolve all issues.
• Enter and maintain faculty assignments. Prepare and distribute updated reports to divisions on faculty and staff assigned sections.
• Perform technical and minor clerical duties involving the use of independent judgment and an understanding of departmental functions and procedures. May answer telephone calls, provides information as appropriate, routes calls as necessary.
• Make arrangements for and schedule a variety of meetings connected with curriculum and the production of the schedule of classes and catalog. Record and transcribe minutes as assigned.
• Collect and compile statistical and financial data and other information for inclusion into special and recurring research, reports, and records. Organize institutional information into accessible files for use by others.
• Compose complex documents from rough drafts or verbal. Review and proof documents, records, and forms for accuracy, completeness and conformance to applicable standards.
• Perform related duties as assigned in support of the overall mission of the department.

Qualifications

Knowledge and Skills
The position requires working knowledge of the course and schedule development process, including dates, academic requirements, and curriculum. Requires attention to detail in order to maintain accuracy in the course/section/assignment database. Requires well-developed writing and editing skills to review and produce professional communications. Requires knowledge of and skill in using modern office productivity software including word processing, spreadsheets, academic databases, and desktop publishing. Requires sufficient human relations skills to convey technical concepts to others, to assist in facilitating group processes, and giving information to the public.

Abilities
Requires the ability to independently perform the duties of the position efficiently, effectively, and with confidentiality. Must be able to plan and prioritize tasks in order to meet required schedules and timelines. Requires the ability to write, layout, and edit a wide range of written materials. Must be able to communicate with contacts both in

Physical Abilities
Requires sufficient ambulatory ability to move to various office and conference room settings. Requires arm, hand, and finger dexterity to operate keyboard, typewriter and other office equipment at an advanced rate. Requires visual acuity to observe, read and write alphanumeric characters.

Education and Experience
The position requires graduation from high school supplemented with post-secondary coursework, plus three years of experience working in an educational setting, including at least one year experience dealing with curriculum, courses, or faculty assignments. An Associates or higher degree may substitute for some experience.

Part-Time
11 Months
40 Hours/Week
1800 Hours/Year
Range: 116
25-26 CSEA 2.3 Salary Schedules.pdf (Download PDF reader)(Download PDF reader)

Note: Non-U.S. citizens who cannot provide evidence of authorization to work in the U.S. are ineligible for this position. The Redwoods Community College District does not sponsor non-U.S. citizens to work in the U.S.

Equal Employment Opportunity / Non-Discrimination Statement

The Redwoods Community College District is committed to equal employment opportunity and to fostering an inclusive, respectful, and equitable educational and work environment. The Governing Board supports the intent of the California Legislature to ensure that community colleges build a climate of acceptance and inclusion and that employment opportunities are equalized for all individuals.

It is the policy of College of the Redwoods not to discriminate on the basis of race, color, religion, national origin, sex, disability, age, or sexual orientation in its educational programs and its employment practices.

Position requires sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.

College of the Redwoods is committed to equal employment opportunity in its employment and encourages applications from underrepresented group members.

ADA Accommodation Notice

Applicants and nominees who believe they are covered under the Americans with Disabilities Act (ADA) and require accommodation during any part of the interview or selection process must submit a written request with documentation at least five business days prior to the date of need of the accommodation via e-mail to: College of the Redwoods Human Resources at HR@Redwoods.edu.

APPLICATION PROCESS:

You can now apply online by clicking on the job title you are interested in and clicking on the "Apply" link! After viewing the Job Description, click the 'Apply' tab. If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can upload it from a saved document on your computer, or manually enter your personal information.

Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.

It is important that your application show all the relevant education and experience you possess. Applications will be rejected if incomplete.

Please be aware, the District does not reimburse for expenses related to the recruitment process. unless otherwise noted.

All applicants for faculty and academic administrators must meet the minimum qualifications for the discipline as specified in Minimum Qualifications for Faculty and Administrators in California Community Colleges, published by the Board of Governors of the California Community Colleges. All degrees and credits earned in fulfillment of minimum requirements must be from accredited institutions. Faculty applicants who do not meet the minimum stated educational qualifications may apply for equivalency.

FOREIGN DEGREE HOLDERS

For positions requiring a degree, all foreign degree credentials must be evaluated by a third party to determine the equivalent U.S. degree and major, and the Foreign Credential Evaluation must be attached to your application before your application will be considered. Not attaching your Foreign Credential Evaluation will render your application incomplete. Evaluations should provide the name of the institution attended, a description of your credentials, the major field of study, and the U.S. equivalent for each credential. For a list of evaluating agencies, visit the State of California Commission on Teacher Credentialing. Note: Even if you obtained your graduate degree(s) in the U.S., you must attach a Foreign Credential Evaluation for your undergraduate degree if it was obtained outside the U.S.

For technical assistance, please contact NEOED's Applicant Support Line at 855-524-5627 or Email: support@governmentjobs.com if your needing help with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday.