Academic and Licensure Specialist

United States

Academic and Licensure Specialist

We are now accepting applications for a qualified Academic and Licensure Specialist at Belmont University.

Employment Type

Staff

Internal Job Category

Exempt (Staff)
Full-Time

Department

College of Education

Hours

Primary Duties and
Responsibilities:

Position purpose:
The position for the College of Education provides shared support in academic program coordination, student advising, course scheduling, and assessment initiatives, working in collaboration with faculty, staff, and leadership. In addition, the position holds primary responsibility for state teacher licensure processes, ensuring full compliance with licensure requirements and related reporting.

This role contributes to compliance with accreditation standards, supports faculty and student success, and assists in the effective planning and execution of academic programs. By fostering collaboration and maintaining systems that promote student progress, program quality, and data-informed decision-making, the position plays an integral role in the ongoing success of the College of Education.

Essential Functions:

1. Assessment (25%):

Coordinate the collection, analysis, and reporting of data for accreditation purposes (e.g., CAEP, state licensure requirements).

Assist with preparing and submit accreditation and compliance reports to state and national agencies.

Assist in the development and review of academic curricula to ensure alignment with accreditation standards and institutional goals.

Maintain databases (i.e., Lumivero, Banner, Argos, Sales Force, TN Compass, etc...) for academic, advising, scheduling, and assessment data, ensuring accuracy and accessibility.

2. Scheduling (15%):

Work with associate dean to develop and maintain the semester course schedule.

Coordinate room assignments and ensure timely communication of schedules to faculty and students.

3. Management (10%):

Recruit, assist in hiring, and train student workers and graduate assistants to support the College of Education.

Supervise and manage student workers and graduate assistants, assigning tasks and monitoring performance to ensure quality and efficiency in collaboration wtih COE administration.

Maintain schedules and workflows for student workers to ensure seamless daily operations.

Assist with the annual scholarship process for undergraduate and graduate students.

4. Academic Support (15%):

Provide guidance to change of majors and transfer students regarding course selection, program requirements, and academic policies.
Assign academic advisors to students based on program needs, advisor expertise, and student preferences when appropriate.
Assist Clinical Director with partnership and field experience.

5. Licensure (25%):
Manage and verify all documentation required for initial, additional, and advanced Tennessee teacher licensure applications.
Ensure compliance with Tennessee Department of Education (TNDOE) licensure policies, regulations, and timelines.
Maintain up-to-date knowledge of licensure requirements and communicate changes to faculty, staff, and candidates.

6.Strategic Initiatives (10%):
Assist in the coordination of special projects and initiatives related to academic quality, assessment, advising, and scheduling.
Contribute to the strategic initiatives for the College of Education.

The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.

Required Qualifications:

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

Form diverse leaders of character;

Equip people to solve the world’s complex problems through teaching, research and service;

And be radical champions for helping people and communities flourish.

Qualifications (Knowledge, Skills and Abilities):

Education & Experience
Master’s degree in Education, Higher Education Administration, or related field preferred.
Minimum of 4-6 years of experience in P-12, higher education, accreditation, teacher licensure, academic advising, or related administrative role.
Familiarity with teacher licensure processes and Tennessee Department of Education (TNDOE) requirements strongly preferred.
Experience with assessment, data management, or accreditation reporting (e.g., CAEP, state agencies) preferred.
Supervisory or leadership experience (e.g., managing student workers or graduate assistants) desirable.

Knowledge, Skills, & Abilities
Strong organizational and project management skills with the ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills, with the ability to work effectively with faculty, staff, students, and external partners.
Proficiency with data systems and software such as Lumivero, Banner, Argos, Salesforce, and TNCompass (or willingness to learn).
Knowledge of higher education operations including advising, scheduling, accreditation, and licensure processes.
Ability to analyze data and prepare clear, accurate reports for decision-making and compliance purposes.
Commitment to maintaining confidentiality, accuracy, and compliance with institutional and state policies.
Demonstrated ability to work collaboratively as part of a team while also taking initiative on assigned areas of responsibility.

Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
Ability to work effectively with a wide range of constituencies in a diverse community.

Required Education

Master's Degree and currently holds or has held a TN Teaching License

Required Experience

Required: 4-6 years in K-12 and Higher Education Preferred: 10-15 years in K-12 and Higher Education

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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