Acceptance Manager

Job Location

Riyadh, KSA

Position Objective

• Lead and manage the final acceptance and handover process for data center projects, ensuring all deliverables meet client and contractual requirements
• Oversee compilation, review, and submission of as-builts, O&M manuals, training records, spares lists, and complete turnover dossiers
• Coordinate closure of punch lists, final inspections, and client acceptance to achieve smooth project close out
• Ensure high quality, accurate documentation and compliance for mission critical facility handover

Job Description and Responsibilities

• Manage preparation, verification, and approval of as built drawings, red lines, and final record documentation
• Oversee development, compilation, and quality review of O&M manuals, including vendor data, maintenance schedules, and system descriptions
• Coordinate and track operator training programs, sessions, attendance, and certification completion
• Verify spares, special tools, and equipment lists; ensure proper identification, storage, and handover documentation
• Lead assembly and thorough quality check of turnover dossiers/packages for completeness and client acceptance
• Facilitate final walkthroughs, manage punch list closure, and support client acceptance inspections/sign offs
• Liaise with client representatives, consultants, and contractors to resolve handover queries and obtain formal acceptance
• Maintain handover status tracker, report progress, and drive timely completion of all acceptance deliverables

Qualification and Required Skills

• Bachelor's degree in Engineering (Civil, Mechanical, Electrical, or related) or equivalent
• Minimum 6-8 years of experience in project acceptance, handover, and close out management (data center or critical infrastructure preferred)
• Strong expertise in managing as built documentation, O&M manual compilation, spares handover, and turnover dossier preparation
• In depth knowledge of data center/client acceptance protocols, contractual handover requirements, and documentation standards
• Proven skills in punch list management, final inspection coordination, and achieving client sign off
• Excellent document control, organizational, and quality assurance abilities for handover packages
• Proficient in MS Office, document management systems, and handover tracking tools
• Strong communication, stakeholder coordination, and negotiation skills for acceptance resolution
• Preferred: PMP or similar certification, experience with data center commissioning/handover standards (e.g., Uptime Institute), ISO 9001 awareness