Account Assistant

Job Summary

The Account Assistant provides essential administrative and clerical support to the accounting and finance department, ensuring the smooth and accurate operation of daily financial tasks. This entry-level role is crucial for maintaining precise financial records and supporting the senior accounting staff.

Key Responsibilities

• Accounts Payable and Receivable:
• Process and file invoices, payments, and expense requests.
• Assist with accounts receivable duties, including controlling credit and chasing outstanding debt/payments.
• Bookkeeping & Record Keeping:
• Perform basic bookkeeping and data entry tasks, entering financial transactions into internal databases and accounting software.
• Maintain accurate and up-to-date physical and digital financial records, including journals, ledgers, and bank statements.
• Manage and reconcile petty cash transactions.
• Reconciliation & Reporting:
• Perform bank and account reconciliations to ensure accuracy of cash records and identify discrepancies.
• Assist in the preparation of month-end and year-end financial reports, statements, and supporting schedules.
• Verify financial data and cross-check records to ensure payments, amounts, and figures are correct.
• Administrative Support:
• Provide general administrative support to the finance team, such as filing, handling mail, making phone calls, and replying to finance-related emails and queries.
• Assist with the preparation of documentation for audits.
• Liaise with clients, suppliers, and internal departments to resolve financial inquiries promptly.

Qualifications and Requirements

• Education: Bachelor's degree or Higher National Diploma in Accounting, Finance, Business Administration, or a related field is often preferred.
• Experience: Proven experience in an administrative or accounting support role (e.g., Accounts Clerk) is advantageous.
• Technical Skills:
• Proficiency in Microsoft Office Suite, particularly Excel (spreadsheets, formulas).
• Working knowledge of basic bookkeeping procedures and accounting principles.
• Familiarity with accounting software (e.g., QuickBooks, SAP, Sage) is a plus.
• Soft Skills:
• Exceptional attention to detail and a high degree of accuracy.
• Strong organizational and time-management skills to handle multiple tasks and deadlines.
• Effective verbal and written communication skills for interacting with clients and colleagues.
• Ability to handle sensitive and confidential financial information with discretion.

Reporting Structure

The Account Assistant typically reports to the Accounting Manager, Finance Manager, or Senior Accountant.

Job Type: Full-time

Pay: Rs35,000.00 - Rs45,000.00 per month

Work Location: In person