Account Clerk I

Position Responsibilities:

• Assists department with accounts payable processing. Verifies accuracy of invoices, matches invoices against purchase orders and/or receiving documents, obtains authorized approvals as required, responds to inquiries from vendors and operations personnel, researches blocked items, performs data inputs into financial accounting system, generates reports, maintains work files, and conducts required account analysis.
• Assists department with month-end and year-end closing process, and external and internal audits. Prepares supporting schedules and work papers. Enters data, generates reports from the financial accounting system and other software applications.
• Assists department with research and analysis of financial transactions and gathers proper documentation for permanent files.
• Assists department in copying, printing, filing, mailing and distribution of financial reports, invoices, documents, correspondence, and data schedules.
• Prepares accounts receivable invoices for non-electric revenue accounts receivable. Inputs billing data into ledger and prepares journal entries for monthly closings. Prepares accounts receivable aging records and assists with customer inquiries and payments.
• Assists department in maintaining permanent accounting records. Maintains and files data and records related to plant additions, retirements, customer advances and contributions. Assists in maintenance of the job cost files and permanent ledger data.
• Provides administrative support tot he Department including maintenance of copiers, printers, office supplies and facilities.
• Demonstrated teamwork in accepting working instructions and coordinating tasks with supervisor and other assigned personnel.
• Develops and maintains open communication with key internal customers. Interacts positively with customers, vendors, peers, and other company personnel on a daily basis.
• Provides feedback to workgroup on ways to improve the effectiveness of processes.
• Performs similar and incidental duties as assigned to expedite department operations.

Qualifications/Requirements

• High School Diploma, or equivalent (GED).
• Must pass the Edison Electric Institute (EEI) Standardized Test that pertains to this position, and other job-related skills & practical tests.
• Must be able to type more than 40 words per minute (wpm).
• Must have, or be able to obtain, a State of Hawaii driver's license.
• Minimum of three (3) years of satisfactory experience in accounting/bookkeeping and clerical work, or equivalent training and experience.
• Ability to prepare and input financial transactional data into accounting system.
• Must have demonstrated experience with Microsoft Office applications.
• Prior practical experience working with other financial accounting systems is preferable.
• Ability to work with personnel in a positive manner and respectful atmosphere.
• Must be capable of learning applications in the financial accounting system.
• Demonstrated teamwork in accepting work instructions and coordinating tasks with supervisor, and other company personnel.
• Ability to read, analyze and interpret financial transactions, financial transactions, financial policies and procedures, or governmental regulations.
• Ability to generate reports, business correspondence, and analytical spreadsheets.
• Demonstrated communication skills to interact positively with customers, vendors, peers, and other company personnel on a daily basis.
• Ability to effectively present information and respond to questions from Board of Directors, Senior Staff, employees, customers, vendors, contractors and the general public.
• Must possess excellent interpersonal skills and organizational skills to manage multiple priorities.
• Ability to work with mathematical concepts related to accounting transactions.
• Ability to apply concepts such as debits, credits, journal entries, reclassifications, percentages, and ratios to practical situations.
• Ability to apply complex mathematical concepts related to Financial & Corporate Services Department.
• Ability to define problems, analyze and collect data, establish facts, and draw valid conclusions.
• Ability to interpret accounting transactions and understand its financial impacts to Operations.
• Regularly required to sit, use hands to finger, handle, or feel objects, tools or controls; and to see, talk and hear.
• Required to walk, bend, and reach with hands and arms.
• Must occasionally lift, carry, and/or move up to 45 pounds.
• Work regularly scheduled, Monday - Friday, although weekends and after hours may be required to meet operational needs and/or essential deadlines.
• The noise and dust level in the work environment is as would be encountered in normal office sites.

Assists Accounting department with accounts payable processing, cash disbursements, accounts receivables billing and clerical support, research and analysis, general office work, record keeping, maintaining accounting schedules, account reconciliation and other related accounting duties as assigned. Performs necessary tasks in the financial accounting system and compiles statistical information as applicable. Assists department in maintaining work orders and permanent records.