Account Executive

EXECUTIVE ASSISTANT TO THE CO-FOUNDER
Malabar Hill Capital | Richmond, TX | Full-Time | In-Person

ABOUT MALABAR HILL CAPITAL

Malabar Hill Capital is an institutional-quality commercial real estate development firm specializing in ground-up neighborhood shopping center development across high-growth markets in the Texas Triangle. The firm partners with essential-services tenants to create long-term value within master-planned communities throughout Houston, Austin, and San Antonio.

POSITION OVERVIEW

Malabar Hill Capital is seeking an experienced and highly capable Executive Assistant to support Chris Merchant, Co-Founder and Head of Development. This is a senior-level support role designed for a professional who has built a career in executive assistance and is seeking a long-term position within a dynamic and growing real estate development firm.

The ideal candidate is exceptionally organized, communicates with clarity and confidence, and operates with a strong sense of urgency. This individual does not wait to be reminded. They anticipate needs, close loops proactively, and hold themselves accountable to outcomes, not just tasks. This is a career role for someone who takes genuine pride in the craft of executive support and is committed to excellence over the long term.

KEY RESPONSIBILITIES

Calendar and Schedule Management

• Own and manage Chris's calendar with a high degree of accuracy and foresight.
• Proactively identify scheduling conflicts, coordinate meetings with internal team members, contractors, consultants, and external partners, and ensure management is thoroughly prepared for every commitment.

Meeting Coordination and Follow-Through

• Coordinate all meetings end-to-end, from scheduling and preparation through post-meeting execution.
• Following each meeting, produce a clear and organized written summary documenting all action items, decisions, and next steps with assigned ownership.
• Monitor open items through to completion.

Executive Communications

• Draft, manage, and route correspondence on management's behalf with professionalism and discretion.
• Filter and prioritize incoming communication, ensuring management's attention is directed toward the highest-value matters.
• Maintain strict confidentiality across all communications.

Development Operations Support

• Coordinate across active development projects by tracking timelines, vendor commitments, contract milestones, and pending deliverables.
• Liaise with architects, engineers, contractors, and consultants to support project momentum.
• Surface issues requiring executive attention before they escalate.

Documentation and Records Management

• Maintain organized, current, and accessible records across all active projects and correspondence using Dropbox and Microsoft Office Suite.
• Own the filing structure and ensure institutional knowledge is properly documented and retrievable.

Administrative and Operational Support

• Prepare internal reports, presentations, and project updates.
• Support travel coordination, expense reconciliation, and day-to-day operational needs as they arise.

QUALIFICATIONS

Required

• A minimum of 5 years of experience as an Executive Assistant supporting a C-suite or senior executive in a demanding, high-output environment.
• A minimum of 3 years of direct experience in real estate, whether in development, brokerage, construction coordination, property management, or a closely related field.
• Exceptional organizational skills with the demonstrated ability to manage multiple concurrent priorities without loss of accuracy or urgency.
• Strong written and verbal communication skills, with emphasis on clarity, professionalism, and consistent follow-through.
• Advanced proficiency in Microsoft Word, Microsoft Excel, Dropbox, and task or project management platforms.
• A proactive, ownership-oriented work style: this individual anticipates needs, communicates status without being prompted, and treats deadlines as non-negotiable.
• Availability for full-time, in-person work with a long-term commitment to the role and the organization

Preferred

• Bachelor's degree in Business Administration, Communications, or a related field.

COMMITMENT AND CULTURE

This position is structured for a professional who views executive support as a career, not a transitional step. Malabar Hill Capital is a firm that moves with intention and speed, and the Executive Assistant to the Co-Founder is expected to match that pace from day one. The right candidate will find this role to be a long-term home within a firm that values precision, accountability, and professional excellence at every level.

COMPENSATION AND BENEFITS

• Competitive base salary commensurate with experience
• Health insurance
• Paid time off
• Long-term professional growth within an active and expanding development portfolio

Benefits:

• Health insurance
• Paid time off

Work Location: In person