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Accountant & Administrative Officer
Dubai, United Arab Emirates
Duties & Responsibilities
Accounting & Finance:
Accounting & Finance:
- Maintain accurate financial records, including invoices, receipts, quotations, and transactions.
- Track purchases, sales, payments, and receipts meticulously.
- Record transactions using accounting software for up-to-date accuracy.
- Weekly bank reconciliation of accounts, deposits, and credit card statements.
- Perform bookkeeping tasks: accounts payable/receivable, bank statement reconciliation, and verifying deposits.
- Assist in budget preparation, monitoring expenses, and managing petty cash.
- Prepare monthly financial reports: income statements, balance sheets, and special reports summarizing trends.
- Assist with payroll: calculate hours, deductions, prepare payslips, and facilitate electronic payments.
- Help prepare and file VAT returns and Corporate Tax; ensure compliance with UAE tax laws.
- Conduct basic and year-end financial analysis; identify trends, variances, and cost-saving opportunities.
- Forecast and manage cash flow while adhering to UAE accounting standards.
- Prepare journal entries and recommend policies and procedures for accounting controls.
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Reconcile discrepancies and maintain confidentiality of financial data.
- Maintain vendor relationships, process invoices, and verify bills.
- Oversee procurement activities carried out by the field team.
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Track accounts receivable/payable and follow up on overdue invoices.
- Maintain organized office files and documents.
- Assist HR with employee onboarding, personnel records, leave, overtime, attendance, and insurance renewals.
- Provide general administrative support to senior management (work permits, technical approvals, cheque preparation).
- Prepare documents for new network connections, landlines, mobile SIMs, and other connectivity solutions.
- Track and update IT assets and manage inventory.
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Ensure smooth day-to-day operations and office communication
- Excellent written and spoken English; professional communication skills.
- Highly organized, detail-oriented, and capable of multitasking.
- Proficient in MS Office 365, MS Teams, and other company information systems.
- Strong research, analytical, and problem-solving skills.
- Self-motivated with minimal supervision.
- Strong time management, responsiveness, and accountability.
- Team player with ability to work in a culturally diverse environment.
- High discretion and confidentiality when handling sensitive information.
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Ability to work in a fast-paced environment and meet deadlines
- Bachelor's degree in Accounting, Finance, Business Administration, or related field.
- 3-4 years of experience in accounting and administrative functions (UAE experience mandatory).
- Proficiency in QuickBooks Online (QBO) required.
- Strong knowledge of basic accounting principles, VAT filing, and reconciliation processes.
- Excellent skills in Microsoft Excel, Word, and Outlook.
- Strong organizational, multitasking, and communication abilities.
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High accuracy, attention to detail, and confidentiality
- Salary: AED 4,000 - AED 4,500
- Medical
- Visa
- Air Tickets
- Others as per Labour Laws
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