Accountant / Bookkeeper / Financial Operations Specialist

We are seeking a reliable and experienced Accountant / Bookkeeper / Financial Operations Specialist to support the financial operations for multiple businesses owned and operated by the same ownership group.

This position is ideal for someone who is highly organized, detail-oriented, trustworthy, and experienced in managing financial records, accounts payable, accounts receivable, payroll support, reconciliation, expense tracking, and financial reporting across more than one business or entity.

The right candidate must be able to maintain accurate records, separate financial activity by business/entity, communicate clearly with management, and help ownership understand financial performance, expenses, cash flow, and outstanding balances.

Responsibilities

The Accountant / Bookkeeper may be responsible for:

• Maintaining accurate financial records for multiple businesses/entities
• Separating and tracking income and expenses by business, location, department, and service line
• Managing accounts payable and accounts receivable
• Tracking deposits, payments, reimbursements, outstanding balances, and unpaid accounts
• Reviewing and reconciling bank accounts, credit cards, vendor invoices, deposits, and payment records
• Assisting with payroll review, payroll preparation, and payroll-related documentation
• Tracking employee pay, contractor payments, hourly wages, salaries, mileage, and reimbursements
• Reviewing operating expenses such as rent, supplies, equipment, contractors, vendors, utilities, office expenses, and other business costs
• Monitoring invoices, payments, balances, adjustments, and financial activity
• Preparing financial summaries, expense reports, profit/loss summaries, and budget tracking for ownership
• Supporting month-end and year-end closing processes
• Organizing receipts, invoices, payroll reports, vendor statements, and financial documentation
• Communicating with vendors, payroll companies, office managers, department leads, and ownership
• Assisting with audits, financial reviews, cost tracking, and internal financial controls
• Identifying discrepancies, missing payments, unusual expenses, or financial concerns
• Helping improve financial systems, tracking processes, and reporting structure
• Maintaining confidentiality of company, employee, and financial information

Qualifications

• Prior bookkeeping, accounting, payroll, or financial operations experience required
• Experience managing financial records for multiple businesses, departments, or locations preferred
• Experience with QuickBooks or similar accounting software preferred
• Knowledge of accounts payable, accounts receivable, payroll, reconciliation, financial reporting, and expense tracking
• Ability to separate and organize financial information by business/entity
• Strong attention to detail and accuracy
• Excellent organizational and follow-through skills
• Ability to work independently and meet deadlines
• Comfortable working with spreadsheets, invoices, payroll reports, vendor statements, and financial records
• Ability to communicate professionally with ownership, management, vendors, and staff
• Must be trustworthy and able to maintain strict confidentiality

Preferred Experience

• Multi-business, multi-entity, or multi-location accounting experience
• QuickBooks, Excel, Google Sheets, payroll platforms, or similar systems
• Payroll review for salaried, hourly, per-diem, contracted, and commissioned staff
• Cost tracking for supplies, equipment, mileage, contractors, vendors, and operational expenses
• Preparing financial reports for owners or executive leadership
• Budget tracking, expense analysis, and cash flow reporting
• Experience helping businesses improve financial organization and reporting systems

License / Certification

• CPA license is required
• Accounting degree required
• Bookkeeping certification preferred but not required
• QuickBooks certification preferred but not required
• Prior multi-business accounting or bookkeeping experience preferred

Ideal Candidate

The ideal candidate is someone who can support ownership across several businesses and provide clear, accurate, and organized financial oversight. This person should be able to track expenses, identify discrepancies, organize financial records, assist with payroll and vendor payments, and provide ownership with reliable financial information.

We are looking for someone who is dependable, discreet, detail-oriented, and capable of helping create financial structure as the businesses continue to grow.

Work Environment

This position will work closely with ownership, office managers, payroll companies, vendors, department leads, and business leadership. The role requires professionalism, confidentiality, accuracy, and the ability to manage financial tasks across multiple businesses

Pay: $70,000.00 - $87,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• Accounting: 5 years (Required)

License/Certification:

• CPA (Required)

Work Location: In person