Accountant (Bookkeeper)/Human Resources

Accountant (Bookkeeping)/Human Resources

Lone Star Ranch Employment Type: Full-Time

Position Summary

The Business Administrator provides day-to-day administrative, payroll, HR documentation, and accounting support for Lone Star Ranch. This role ensures accurate recordkeeping, organized documentation, and timely processing of payroll, expenses, and compliance filings.

Core ResponsibilitiesPayroll & HR Administration

• Coordinate payroll submission (W2 employees)
• Maintain employee personnel files
• Process new hire paperwork (W4, I-9, direct deposit forms)
• Maintain 1099 contractor documentation (W9 collection)
• Track PTO accrual and usage
• Track 90-day probationary periods
• Assist with interview scheduling and onboarding coordination
• Maintain OSHA/safety documentation files

Accounting Support

• Enter bills and expenses into QuickBooks
• Process accounts payable (including 1099 contractors)
• Reconcile bank and credit card statements monthly
• Maintain organized digital expense documentation
• Assist in tracking revenue and expenses
• Assist with monthly reporting summaries

Compliance Support

• Organize documentation for CPA
• Maintain vendor certificates and insurance files
• Track sales tax documentation
• Maintain contractor agreements

Administrative Support

• Manage vendor contact records
• Maintain contract files
• Assist leadership with data entry and reports
• Maintain organized shared drive and financial records

What This Role Does NOT Do

• Set company financial strategy
• Negotiate contracts
• Lead compliance audits independently
• Make hiring/termination decisions
• Perform advanced tax work
• Manage benefits design

Required Qualifications

• 2–4 years administrative or bookkeeping experience
• QuickBooks experience, including payroll (required)
• Proficient in Excel and/or Google Sheets
• Strong organizational skills
• High attention to detail
• Ability to handle confidential information

Preferred (But Not Required)

• Experience in hospitality or event operations
• Basic knowledge of payroll systems
• Familiarity with sales tax documentation

Performance Metrics

• Payroll processed on time (100%)
• Monthly reconciliations completed by deadline
• No missing employee documentation
• Organized vendor files
• Accurate expense entry

Compensation Range

• $60,000+ annually (based on experience) PTO per company policy

Pay: From $60,000.00 per year

Work Location: In person