Accountant II

RESPONSIBILITIES AND DUTIES:

ESSENTIAL JOB FUNCTIONS:

• Prepares and processes bi-weekly and ad hoc payroll including preparing, reviewing, analyzing timekeeping and payroll information for completeness, accuracy, and conformance to company policies, and records activity in the general ledger.
• Analyzes and maintains functionality of payroll data in the Payroll/HRIS database.
• Assists in the reviews and prepares mileage and other expense reimbursement payments to employees through the payroll software system as required.
• Reconciles federal and state quarterly and annual payroll tax reports, W2 filings and ACA filings as required and submits to the payroll software system for processing.
• Prepares quarterly sales tax and raffle reporting.
• Uploads 403(b) transactions and reconciles employee deferrals and matching employer contributions.
• Assists human resources with benefit reconciliations and discuss variances.
• Manages accounting for company-wide P-card system including reviewing receipts, documentation and approvals, general ledger coding, exporting, and importing transactions into the general ledger weekly, and monthly reporting. Credit card payments are to be completed at least once per month as well as reviewing for completeness of transactions and following up on missing or incomplete information.
• Works in conjunction with the Accounts Payable Accountant to manage accounts payable accounting including reviewing and processing invoices for payment, ensuring accurate general ledger coding, correct payment amount, timely payment submission, and proper approval. Follow up with various departments and vendors regarding invoice discrepancies.
• Responsible for ensuring payments are made weekly on approved invoices either with the company credit card, on-line payments, ACH payments or issuing a check.
• Reviews vendor profiles for accuracy against W-9 form submissions and prepares 1099 forms as required according to federal and state regulations for each calendar year.
• Performs month-end closing activities as assigned including preparation of balance sheet account reconciliations, preparation of journal entries, and variance analysis of expense and revenue accounts.
• Assists with research, development, implementation, and documentation of accounting processes.
• Assists with preparation for year-end financial audits and other audits as needed.
• Assists with general ledger analysis, data entry, budgeting, and other ad hoc projects as requested.
• Actively participates in accounting team meetings and special projects to ensure the team successfully meets its strategic goals.
• Other duties as assigned.

KEY PERFORMANCE INDICATORS:

• Completes first draft of payroll processing by end of day on Monday with final processing completed by end of day Tuesday.
• Number of invoices entered on a weekly basis should be an average of 70, exceptions will be excluded.
• Invoice processing time from start to finish, barring any exceptions, should be no more than 10 business days.
• Number of invoice errors (ie; duplicate payments, paid wrong amount, coding errors) should be less than 10%.
• Complete month-end duties between the 1st and 5th business day following month-end.
• Complete month-end reconciliations by the 15th day of the following month.

QUALIFICATIONS AND REQUIREMENTS:

• Bachelor’s Degree in Accounting is strongly preferred, years of experience that are at a relevant professional level may be substituted
• Minimum one-year experience in general ledger accounting is required
• Minimum of one-year payroll processing experience is required
• Minimum of one-year accounts payable processing experience is required
• Non-profit/healthcare accounting experience is preferred
• Knowledge of GAAP accounting for non-profit entities
• Strong organizational and multitasking skills
• Ability to analyze and solve problems quickly with attention to detail
• Must be able to demonstrate proficiency with Microsoft Excel and 10-key. Must be knowledgeable in Microsoft Office applications