Accountant/ Payroll & Billing Specialist

Hope Esperanza Services, LLC, is a multi-service Mental Health Agency in Dunellen, NJ, seeking to expand the business throughout NJ.

Position Summary

The Accountant / Payroll & Billing Specialist will be responsible for managing bi-monthly payroll, overseeing billing processes (including Medicaid and DCPP claims), maintaining accurate financial records, and ensuring compliance with payroll and billing regulations.

Key ResponsibilitiesPayroll Duties

• Process bi-monthly payroll accurately and on time via QuickBooks

• Maintain employee and contractor payroll records, including hours worked

• Ensure timesheets are completed accurately and submitted on time

• Submit 1099s and W-2s (federal and state) via QuickBooks

• Resolve payroll discrepancies and respond to employee/contractor payroll inquiries

• Ensure compliance with payroll laws and regulations

Billing Duties

• Prepare and issue accurate invoices to DCPP via K100

• Prepare and submit Medicaid claims via CMS-1500

• Verify billing data, rates, and supporting documentation

• Monitor accounts receivable and follow up on outstanding payments

• Maintain organized billing and financial records

• Ensure compliance with Medicaid and state billing requirements

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field (preferred)

• Proven experience in payroll processing and billing

• Knowledge of payroll systems and accounting software (QuickBooks experience preferred)

• Strong understanding of payroll regulations and compliance requirements

• High attention to detail and accuracy

• Strong organizational and time-management skills

• Ability to handle confidential information with integrity

Preferred Experience

• Experience working in healthcare, social services, or nonprofit organizations

• Familiarity with Medicaid billing, DCPP invoicing, and government billing systems

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Ability to Commute:

• Dunellen, NJ 08812 (Required)

Work Location: In person