Accountant - Property Management Service

1. Core Function: Rental Accounting and Collections (Accounts Receivable)

• Rent Invoicing: Prepare and issue monthly rent invoices, common area maintenance (CAM) charges, and utility bills to tenants based on executed lease agreements.
• Collection Management: Track, record, and reconcile daily rent receipts (cheques, online payments) against tenant ledgers, proactively following up on all overdue rental payments.
• Security Deposit Management: Maintain a detailed ledger of all tenant security deposits, ensuring funds are held in compliance with regulatory and lease terms, and accurately processing interest and refunds upon lease exit.
• Lease Abstraction: Review new and renewal lease documents to accurately set up billing schedules, tax implications, and CAM reconciliation formulas in the accounting system.

2. Maintenance, Repairs, and Vendor Accounting (Accounts Payable)

• Invoice Processing: Process invoices from vendors and contractors related to repairs, routine maintenance, and facility management services.
• Cost Tracking: Accurately allocate maintenance costs to specific properties or client accounts, ensuring costs are within budgeted limits.
• Vendor Payments: Assist the AP team in preparing payment runs for maintenance vendors, ensuring all supporting documentation (work orders, approvals) is attached.
• Budget Monitoring: Assist the Property Manager in tracking actual maintenance expenditure against the budgeted property management fees and operational costs.

3. Client Reporting and Resale Commission Accounting

• Owner Statements: Prepare and dispatch accurate and timely Monthly/Quarterly Owner Statements, detailing rental income received, expenses incurred (maintenance), property management fees, and net funds remitted.
• Resale Commission: Calculate and record sales commissions earned on property resales, ensuring proper revenue recognition upon successful closing.
• Client Coordination: Handle financial queries from property owners regarding their statements, rental receipts, and expense allocations with a professional and client-focused approach.

4. General Ledger, Bank, and Tax Compliance

• Bank Reconciliation: Perform daily reconciliation of the Property Management bank accounts, focusing on matching rental receipts and maintenance disbursements.
• Journal Entries: Prepare and post monthly journal entries for depreciation, amortization of prepaid expenses, and accruals related to services and commissions.
• GST on Services: Accurately account for and reconcile GST (Output Liability) on property management fees, rental income, and resale commissions.
• Petty Cash: Manage and reconcile petty cash for small, on-site administrative expenses.

5. Inter-Departmental Coordination

• Leasing Team: Coordinate lease commencement dates, rent-free periods, and tenant details for accurate billing setup.

Facilities Team: Act as the finance liaison to receive and verify maintenance work orders and completion sign-offs before processing vendor payments

Job Type: Full-time

Pay: ₹18,000.00 - ₹22,500.00 per month

Work Location: In person