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Accounting & Accounts Payable Coordinator
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Position Summary:
The Accounting & Accounts Payable (AP) Coordinator, reporting to the Director of Finance, plays a key role within the department and organization. This position is responsible for supporting the clerical functions of the Finance department, such as managing the accounts payable process, facilitating the deposit process, and assisting with ad hoc accounting projects. The position works closely with Development and Registration. The key to success in this role will be strong attention to detail, exceptional organizational skills, and the ability to confidently use a variety of software programs.
Essential Functions:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Accounts Receivable:
- Prepare and deposit incoming checks and cash; distribute copies of deposits to Development and Registration for entry into corresponding systems.
- Record daily journal entries based on reports generated from the registration and development systems.
Accounts Payable:
- Oversee automated invoice intake; review for accuracy and execute electronic payments; manually process exceptions.
- Record and file W-9s and Certificate of Insurance; process and file annual 1099s.
- Maintains credit card holder database, including individual card holder limits; train cardholders on software and provide guidance on expense coding.
- Assist department managers with resolving issues surrounding accounts payable
- Maintain Amazon invoicing program, including expense account coding, adding new employees and training users.
General Ledger:
- Reconcile revenue, accounts receivable, and unearned revenue between the registration system and financial system.
- Reconciling contributions and promises to give between development system and financial system.
- Other reconciliations as assigned
General and Other Duties:
- Update and maintain finance department process documentation to ensure accuracy, clarity, and consistency.
- Other duties and special projects as assigned.
Education and/or Qualifications:
- Bachelor’s degree in Accounting or two (2) years of applicable experience preferred.
- Must be proficient with Microsoft Office Suite.
- Knowledge of accounting and development software is preferred; experience with Blackbaud and Ramp is a plus.
Competencies:
- Ethics -Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
- Cost Consciousness – Works within the approved budget; develops and implements cost saving measures; contributes to profit and revenue; conserve organizational resources.
- Judgement – Displays willingness to make decisions; exhibits sound and accurate judgement; supports and explains reasoning for decisions; includes appropriate people in decision-making process; make timely decisions
- Quality Management – Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
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